Submission, evaluation and selection procedure Jolien Willemsens, EACEA

Some valuable tips about how to go about constructing a project Preparation is key! Better hand in one year later than rush Do not let the programme’s objectives interfere too much with your project’s objective Construction of a stable partnership is crucial Conception and budgeting go hand in hand It must be a European project in conception. Cooperation agreement Make use of the CCP

Cooperation projects : selection procedure e-form

Cooperation projects : electronic application E-form…. Mandates Cooperation agreement Activity reports CV’s Legal entity form Bank identification form Official accounts + attachments!!!

Cooperation projects : selection procedure Criteria 1. Eligibility criteria Participation conditions 2. Selection criteria Organisations’ operational and financial capacity to implement the project 3. Award criteria Qualitative evaluation: does the project meet the objectives of the Programme?

Cooperation projects : eligibility criteria Status of applicant Number of partners and countries Duration and dates of project EC grant requested Signed annexes!!! declaration on honour budget mandates cooperation agreement

Cooperation projects : selection criteria Capacity to carry out the project Operational Capacity: - Activity Reports - CV’s Financial Capacity: - Official Accounts - Financial Capacity form All project partners Coordinator only

Cooperation projects : award criteria Qualitative and quantitative indicators to demonstrate the applicant’s ability to match the objectives of the strand Take your time to explain in the application how your project matches the objectives Experts’ evaluations are based on these criteria

Cooperation projects : award criteria Heavily weighted award criteria European added value 20% Relevance to the specific objectives of the Programme 20% Level of excellence of the proposed activities 20% 60% of the total score

Cooperation projects : award criteria Other award criteria Quality of partnership 10% Outputs of the activities 10% Communication and promotion of the results 10% Long-term Impact – Sustainability 10% 40% of the total score

Cooperation projects : selection procedure 1. Eligibility screening 2. Award criteria evaluation (panel of experts) 3. Evaluation committee proposal 4. Award decision 5. Information to applicants

Cooperation projects : selection procedure Time between application and selection 4 to 5 months Time between selection and first payment 2 to 3 months Monitoring of the project: rules to follow, contacts with the Agency, payments

Cooperation projects : where to find information Programme Guide Instructions for applicants Cultural Contact Points Mailboxes: Strand 1.1: eacea-p5-multiannualprojects@ec.europa.eu Strand 1.2.1: eacea-p5-cooperationprojects@ec.europa.eu Strand 1.3.5: eacea-p5-thirdcountries@ec.europa.eu Check also the lists of selected projects of the previous years

Thank you for your attention! Culture Programme 2007-2013 Thank you for your attention!