STRUCTURE AND METHODS OF CO-OPERATION EUPAN NETWORK STRUCTURE AND METHODS OF CO-OPERATION

The EU Ministers Responsible for Public Administration, at their 13th meeting on 22 June 2007, in Berlin, invited the “Directors-General to review the structures and methods of cooperation between the working groups” The Directors General responsible for Public Administrations, in their 48th meeting, in Berlin, on the Resolution on Human Resources Working Group, agreed to “review the added value of the network of national Contact Points closely associated with the group”

EUPAN NETWORK Directors-General HRWG IPSG E-Government NCP CAF DISPA DEBR DG Troika Troika Secretariat

EUPAN MISSION CONSIDERING: NETWORK STRUCTURE OBJECTIVES OF EACH GROUP To develop an informal forum of discussion, exchange of views, experiences and good practices among EU Member States, accession and candidate countries and the European Commission, in the field of public administration, recurring to new tools and activities in order to improve the quality of public services

Network of National Contact Points Forum of discussion and sharing of experiences on the questions of mobility, constituted by experts of the regulations and/or legislation concerning mobility in the Public Administrations of each Member State . The access to NCP has been clearly limited to the Public Administrations of the Member States, excluding always the direct access of the citizens, taking into account that otherwise it should be necessary to provide the NCP with a permanent administrative structure that has not been foreseen

Network of National Contact Points Tasks Exchange of experience and mutual information in the questions of mobility Providing information in all basic issues concerning the exchange of public servants and their secondment Providing information on place and form of publications, including use of Internet Referral of the requesting administrations to the national, regional and local points in charge of personnel matters Providing information on existing EU-wide exchange programmes and bilateral agreements Endowing assistance to other administrations involved in case of detachments

Network of National Contact Points Procedure Forum of discussion and exchange of experiences Answering requests from the Member States The Network works on an internal basis, supporting and improving the functions of each NCP in relation to requests from other NCPs or national administrations The network works without direct contact between the NCP and the citizens, therefore queries from citizens are addressed via national administration

Network of National Contact Points Looking Back Start Up Meeting - Dec/2002 – Danish Presidency Meeting hosted by Austria - March 2004 – Irish Presidency Conference organized by the German Delegation in cooperation with the Dutch Presidency - (30/Sept. and 01/Oct. 2004) Meeting - April 2005 – Luxembourg Presidency Questionnaires on the Implementation : Greek Presidency (May 2003) Italian Presidency (October 2003) Irish Presidency (February 2004)

Network of National Contact Points Confronting the developed activities with the objectives of the Network, it is possible to consider that the Network is not fulfilling, completely, the tasks for which it was settled Evaluation of the Network of National Contact Points Collect the opinion of the HRWG by – discussion during the HRWG meetings Brief questionnaire to HRWG members NCP questionnaire – gather opinions and suggestions regarding the functioning of the Network

Co-operation between the Working Groups An effective connection among EUPAN Working Groups in order to achieve common targets by using specific and agreed methods On-line Meetings Participation of WG’s Chairs in all the other WG meetings Common organisation of seminars and workshops Creation of Learning Groups New working methods

Co-operation between the Working Groups Working methods Specific goals Level of co-operation E-mail exchange To exchange information between the WGs Information1 To ask questions/suggestions in order to collect different views or ideas about specific subjects Consultation2 On-line Meeting[1] Information To collect different views or ideas about specific subjects Consultation To Ask/answer questions related to a specific project or subject Collaboration3 To develop a common project Integration4 Participation of WG’s Chairs in other WG meetings To contribute with knowledge/experience of a different WG to the work developed in another WG Collaboration Common organisation of seminars and workshops To work together when the subject is common. Integration Creation of Learning Groups To work together in a common project [1] Possible on CIRCA website.

Learning Groups Within HRWG Within the EUPAN Network The LG should work on a basis of particular common interests and should be responsible to produce outputs during the MTP in progress The scope of each LG would be attached to the HRWG/EUPAN Network mission and to the current MTP

Learning Groups Proposals The setting up of a LG has a volunteer basis The setting up should have a minimum composition The settled LG should be free to choose the way of working, specifically its coordination The settled LG should have its own working plan (e.g. subject, range, methods, results to be achieved and schedule) The settled LG should be free to select the most appropriate communication means to exchange information

Learning Groups Advantages To allow the Member States that have different needs/interests and expectations regarding the activities of the Group can develop specific slopes of an issue; different approaches or related projects could widen the scope of each issue and increase the effectiveness of the outputs achieved by the Groups The Member States needs/interests and expectations would be lined up with the Group/Network activity To encourage the sharing of practices and experiences (the LG nature should be practical, not academic) between the EUPAN working groups enhancing co-operation and knowledge sharing

EUPAN Handbook Finnish Presidency Brought up the issue and related to the updating of the IPSG handbook proposed that the handbook should be updated so that it would cover the whole EUPAN Network Guidelines for the work within one group Principles of co-operation between the different working areas and different levels of the Network The role of the Troika work Practical information concerning the whole Network, such as administration of CIRCA The co-operation between the EUPAN and the relevant partners outside the Network

EUPAN Handbook What is a «Handbook»? Concise manual or reference book providing specific information or instructions Why a Handbook? Lack of coordination and co-operation between the WGs Lack of knowledge management in the Network Need to integrate the new EU Member States Need of basic organisational and proceeding guidelines What are the objectives of the Handbook? To work as an information bank for new individuals joining the network and its meetings To promote information sharing and horizontal co-ordination and co-operation inside the network as well as strengthening the effectiveness of the co-operation in the EUPAN network To share a common vision of knowledge management inside the network To promote good practice and continuous development of working methods To provide information of the network to outside co-operative and interested partners. What should the Handbook include? General information about the network (definition, structure, role of the different actors…) Organisational Guidelines (meetings, documents, working languages, representatives, observers…) Knowledge sharing Visibility of the network (Circa, EUPAN website)

Web-site: http://194.65.18.220/Presidencia/paginas/home_eng.asp Comments and suggestions are welcome until 15th October to the follow e-mail addresses: mafalda.santos@dgaep.gov.pt filomena.baptista@dgaep.gov.pt sandra.santana@dgaep.gov.pt