LiberTrace - Establishing and Operating a Timber Legality Verification Department (LVD) within Liberia’s Forestry Development Authority (FDA) and Building Capacity within FDA Inception presentation 12/12/2013 Clinton Bambridge – LiberTrace Project Manager

Table of contents From LiberFor to LiberTrace Outputs of LiberTrace Project Liberia Legality Assurance System IT Solution - LegalTrace Project Initiated © SGS 2013 – All rights reserved

From LiberFor to LiberTrace Project initiated 12/2007 (60 months initially) 10/2013 (60 months) Funding USAID / GOL/ PROFOR (WB/EU/DFID) / Autofinancing EU / DFID Context 2006: Forest concessions cancelled New Forestry Law enacted UN sanctions on timber export lifted 2011: VPA signed between EU and GOL 2013: VPA ratified by GOL Main mandates Development / monitoring of computerized COCIS Timber export permits emission Forest taxes collection Capacity building Continuity of LiberFor mandates Building LVD Development of a CoC + legality web based application Auditing companies’ legality compliance Licensing system (FLEGT Licenses) © SGS 2013 – All rights reserved

Project Objective Objective: Beneficiaries: Partners: Establish and Operate a Timber Legality Verification Department (LVD) within Liberia’s Forestry Development Authority (FDA) and Build Capacity within FDA Beneficiaries: FDA Ministry of Finance Stakeholders Partners: Forest sector operators VPA Support Unit FLEGT Coordinator

LiberTrace Project – 5 Outputs Output 0: Project managed Output 1: LVD established Output 2: LVD capacities established Output 3 - Design and development of the LVS Output 4 - Design and development of the new COCIS Output 4/3 - Roll out of the new COCIS/LVS Output 5: LVD transferred to FDA © SGS 2013 – All rights reserved

Output 0 – Project Managed (60 months) Methodology PRINCE2 Project Management Team Management by quarterly stages Quality management M&E system based on KPIs Work Packages Project Initiation Stage control Project closure © SGS 2013 – All rights reserved

Output 1 – LVD to be established Strategy Vision of the LVD: values, responsibilities, organisation Work Packages LVD institutional design Installation in FDA HQ Key positions staffed Administrative management system / Initial QMS © SGS 2013 – All rights reserved

Output 2 – Capacity built within the FDA Capacity-building Implementation Plan (CBIP) Capacity needs assessment, Deployment plan, staff management plan, training plan, procurement plan, communication plan Training sessions Management: Leadership, Integrity, HSE, QMS IT: Basic IT, use of the COCIS & LVS, support and maintenance Forestry: Regulation/FLEGT, Verification procedures, timber grading & scaling Capacity-building approach Change management, “System builders”, Trainee/Graduate © SGS 2013 – All rights reserved

Output 3 – Design and Development of the Legality Verification System The Legality Verification System is a key element of the Liberia Legality Assurance System (LLAS) Design of Legality Verification Standard Operating Procedures (SOPs). Consultation of stakeholders and field testing Based on EU/GOL VPA Legality Matrix Verification of compliance with the Legality Standard © SGS 2013 – All rights reserved

Output 4 - Design and development of the new COCIS Standard Operating Procedures (SOPs) Review of existing SOPs Design of new SOPs Stakeholders consultation and field testing Current COCIS used by LiberFor is LiberTrack LiberTrack will be progressively replaced by the new COCIS based on SGS solution: LegalTraceTM

SGS web application: LegalTraceTM LegalTraceTM is: The timber traceability and legality software developed by SGS in compliance with VPA requirements. Built on the SGS “.Net” Framework already used worldwide by SGS Group. A single software solution that manages traceability and legality verification as well as the functionality enabling the issuance of FLEGT licences. Based on the recommendations of SGS forestry and IT experts, LegalTraceTM has been developed as a generic system covering 80% of the requirements of any VPA. The remaining 20% will be developed specifically for Liberia into an application called LiberTrace. © SGS 2013 – All rights reserved

Outputs 3 & 4 - LVS & COCIS operated LVD Headquarters in Monrovia 03 permanent field offices Intermittent presence in other sites Operational team structure COC Inspection teams LV Inspection teams COC / LV Rangers COC/LV Data Management Internal Auditing © SGS 2013 – All rights reserved

Output 5 – LVD transferred to the FDA Month 2 24 Recruitment and deployment Transfer Plan approved by DFID and GOL Pilot handover in one selected regional office Scaling up the handover in remaining regional offices based on lessons learned from the pilot. Handover of complete LVD headquarters functions, but with a continuing backstopping and coaching/mentoring programme; LVD certified against ISO9001 standards Post-handover support provided by SGS 12 25 43 60 49 51 © SGS 2013 – All rights reserved

Project Initiated: activities up to date Outputs Activities Output 0: Project managed Meetings with key stakeholders Key resources mobilized Procurement initiated Reporting structures implemented Output 1: LVD established Job Descriptions of SGS/FDA Counterparts drafted Output 2: LVD capacities established In progress Output 3 - Design and development of the LVS Deployment of Legality Expert – Dr. M. Brink in progress Output 4 - Design /development of the new COCIS LiberTrace IT solution under development Output 4/3 - Roll out of the new COCIS/LVS Delivered project month 18 Output 5: LVD transferred to FDA Transfer plan month 12 , implementation to follow © SGS 2013 – All rights reserved

Thank you Clinton BAMBRIDGE, Project Manager Email: clinton.bambridge@sgs.com Francis K. ODOOM, Project coordinator – Capacity building Email: francis.odoom@sgs.com Jerome LAPORTE, Project coordinator – LAS Email: jerome.laporte@sgs.com © SGS 2013 – All rights reserved

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