Accounting Services Updates Presented by: Stephanie Avery & Irina Skiba Business Partners Round Table February 6, 2019

Tax Contacts NRAT (Vendor): Payroll – Darlene Edelman & Danessa Quintos Phone: 916-278-6211 Email: Dq79@csus.edu NRAT(Student): IPGE - Alex Shigenaga Phone: 916-278-7470 Email: alex.shigenaga@csus.edu UBIT: Accounting Services – Stephanie Avery Phone: 916-278-7286 Email: savery@csus.edu Links to previous presentations: https://www.csus.edu/aba/financial-services/bprt-agendas-presentations.html UBIT Presentation: Unrelated Business Income Tax – Why do you Care? - Located under August 17, 2017 Agenda items NRAT Presentation: Non-Resident Alien Tax Information Located under August 9, 2018 Agenda items Stephanie

Reminders Mid-Year Close Review for the following transactions: Expenditures, Non-Payroll & Payroll Expenses, AP Invoice Payments, Travel Reimbursements, Pro-Card Transactions, Budget Transfers, Revenues/Reimbursements, Review of Purchase Orders Expenses Posted Deadline for Campus to submit Expenditure Transfer Deadline for AS to post Expenditure Transfer July – September October 31 December 3 October - December February 2 March 1 January - March April 30 June 3 April - June June 20 End of FY To promote timely review of financial data, support colleges and improve integrity and timeliness of year-end reporting we are approaching 3rd QTR deadline. Any accounting transactions posted between January and March may be submitted for correction by April 30th. In reviewing FDW reports the date to look out for is the “Journal Date”.

Reminders 2018/2019 Year-End Departmental Deadlines https://www.csus.edu/aba/accounting/Documents/2018_2019_Year_End_Department_Deadlines-rev%20Aug%202018.pdf March 1st is the first year-end departmental deadline. Only 24 days away! - Year-End Departmental Deadlines file is posted on Accounting Services website

Reminders Incoming Wells Fargo ACH & Wires Notify accountingservices@csus.edu if the department anticipates a wire. Provide the following: Sending Company Name Chartstring for the receipt Estimated receipt date & amount Identifying description for the journal (optional) If anybody anticipates an ACH or Wire please provide the info in advance

Investment Banking Fee Change Chancellor’s Office has a new process of quarterly charging investment banking fees, but we will charge the campus annually in advance. FY 18/19 interest earnings posted weren’t reduced by the banking fee FY 19/20 interest earnings will be reduced by: FY 18/19 actual banking fees FY 19/20 estimate* banking fees * Calculated by 5 year historical average Beginning with FY 19/20 estimated banking fees will be charged at the time of earning distribution Takeaway: lower interest earnings in FY 19/20 to be posted in 1st QTR due to two years worth of banking fee charges Chancellor’s Office has a new process for distributing Interest Earnings to campuses. One lump sum allocated in the first quarter of the fiscal year. Upon receiving the earnings we reduce them with three different fees. This fiscal year we didn’t reduce the earnings by the banking fee charge so next year we will reduce twice: FY 18/19 & FY 19/20. Going forward the banking fee will be estimated and posted in the first quarter along with other fees. Takeaway: the earnings that were allocated this year will be much lower next year due to investment banking fee double reduction. Just in case anyone refers to that figure for pro forma planning purposes.

New Expenditure Transfer Form Expected release month: April 2019 More automations & capabilities Eliminates FDW backup & email exchanges Access for EXPTX DOA only Action item: Submit CARS request if needing access by April Training dates to be announced via email April-May 2019 (multiple sessions will be offered) Training will resume in October 2019 Currently in the final stages of development and testing. CARS (Common Access Request System)

Questions or Concerns! Contact Information: Accounting Services Generic Email accountingservices@csus.edu Accounting Resources Accounting Services Website https://www.csus.edu/aba/accounting/