Financial Systems Replacement Project Project Update: Financial Systems Replacement Project CITI Meeting March 31, 2010

Financial Systems Replacement Project Prior Status – November 2009 Full funding (-10%) in July 2009 Project Director – full time in October First meeting of Executive Sponsors Committee Presentation to CAO/CFO meeting on project status and direction Posting of positions for project team Project Control Document v 3.0

Financial Systems Replacement Project Project Update: Meetings Quarterly meetings with Executive Sponsor Committee set up for calendar year 2010 Appointment of Management Committee letter sent out by EVC Scott Waugh Management Committee meeting set for April 13 th Management Committee to provide names of workgroup members

Financial Systems Replacement Project Current Updates: Staffing

Financial Systems Replacement Project Project Updates: Process Documentation Process template defined Central Office interviews completed: Purchasing General Accounting Accounts Payable EFM to be scheduled Documentation started for Purchasing and General Ledger

Financial Systems Replacement Project Project Updates: Medical Enterprise Met with Virginia McFerran Met with Paul Staton Have received some statistics on usage of Lawson Purchasing system Received demo of Lawson Purchasing system Arranged demo of BruinBuy to Medical Center personnel

Financial Systems Replacement Project Project Updates: Next Steps Project Control Document v 4.0 in April 3 rd Executive Sponsors Meeting in April Schedule Management Committee to meet every 6-8 weeks Document current processes through the remainder of 2010 Prepare requirements for RFI/RFP

Financial Systems Replacement Project Project Updates: Documentation Approach Current processes – team, central office, campus workgroup review Identification of areas for improvement, missed opportunities Create use/test cases to be used for demos of ERP systems Correct/change/improve any documentation for training purposes

Financial Systems Replacement Project Project Updates: Documentation Approach

Financial Systems Replacement Project Project Updates: Documentation Approach

Financial Systems Replacement Project Project Updates: Documentation Approach Description of DocumentationWeb/Wiki/Drive contains reference documentationNotes Adding Donated Equipmenthttp://map.ais.ucla.edu/go/ Article BUS-38, Disposal of Excess Materials and Transfer of Federally-Funded University-Owned Material EIMR Formhttp:// Doc What is Inventorial Equipment? Transferring Inventorial Equipmenthttp://map.ais.ucla.edu/go/ Article BUS-29, Management and Control of University Equipment Property Management – Inservice Training Materials Purchasing Accessories For Inventorial Equipment Handling Fabrication of Inventorial Equipment Fabrication Request Formhttp:// Doc

Financial Systems Replacement Project Summarized Project Plan (As of 3/31/2010)