Working With Tables, Graphics, and Columns Unit 1 Lesson 3 Word

Vocabulary Baseline Baseline Browse Object Browse Object Cell Cell Character effect Character effect chart chart Clip art Clip art Datasheet Datasheet Diagram Diagram Document Map Document Map Highlight Highlight Kerning Kerning Landscape orientation Landscape orientation Margin Margin Merge Merge Organization chart Organization chart Portrait orientation Portrait orientation Split Split Table Table Text effect Text effect

Job: Subscriber Service Director Responsibility Responsibility –New subscribers, current subscribers, tracking subscription activity and revenues, special promotions, solving problems Project Project –Finish report for editorial board, summarizing subscription sales for past quarter using tables, charts and graphics –Format newsletter for travel agents –Create and print a letter, envelope, and mailing label Challenge Challenge –Use Words specialized tools –Professional-looking documents –No mistakes

Objectives Apply Highlights and text effects Apply Highlights and text effects Browse to specific content Browse to specific content Create modify tables Format a table Create modify tables Format a table Insert graphics into a document Insert graphics into a document Apply and modify newsletter columns Apply and modify newsletter columns Print a letter, an envelope, and a label Print a letter, an envelope, and a label

Highlights and Text Effects Noticeable Text Noticeable Text –Highlights: selected text has colored background –Text effects: animated text (can only be seen on screen) –Character effects: nonanimated text such as subscript, strikethrough, shadow, and superscript

Highlights and Text Effects Fine-tuning character spacing Fine-tuning character spacing –Condense or expand spacing by Percentage, or a specific number of points Characters can be raised or lowered relative to its baseline Characters can be raised or lowered relative to its baseline A characters kerning (space between certain pairs of characters) can be increased or decreased A characters kerning (space between certain pairs of characters) can be increased or decreased

Browse to Specific Content To locate specific information in a document Word has two tools: To locate specific information in a document Word has two tools: –Document map which lists all the headings in a document – clicking on a heading in the list takes the insertion point to that specific section –Browse Object takes you to specific elements in a long document Browse by page, selection, comment, footnote, endnote, table, graphics, field, edits Browse by page, selection, comment, footnote, endnote, table, graphics, field, edits

Browse to Specific Content Split Window: use two different sections of a document either to copy data or compare data Split Window: use two different sections of a document either to copy data or compare data –To split window go to Window menu select split

Create and Modify Tables A table is a grid made of horizontal rows and vertical columns A table is a grid made of horizontal rows and vertical columns The intersection of a row and column is known as a cell used to store information The intersection of a row and column is known as a cell used to store information Tables allow the organization of information in a logical way Tables allow the organization of information in a logical way –Table are used to organize data such as sales figures by month, quarter, or any specified period

Create and Modify Tables To create a larger cell two or more cells can be merged together To create a larger cell two or more cells can be merged together To create a smaller cell split (divide) cell to two or more To create a smaller cell split (divide) cell to two or more Text using tabs can be converted (changed) into a table. Text using tabs can be converted (changed) into a table. Use Table Menu or the Tables and Borders toolbar to create and format tables Use Table Menu or the Tables and Borders toolbar to create and format tables

Insert Graphics into a Document Graphics is used to explain facts or ideas, and to improve appearance of a document. Graphics is used to explain facts or ideas, and to improve appearance of a document. Charts display numeric data visually to aid in clarity Charts display numeric data visually to aid in clarity –To create a chart data in entered in a special table known as datasheet A chart can be linked from one document to another by using Copy and Paste Special A chart can be linked from one document to another by using Copy and Paste Special –Paste Special allows any changes made to the original to update the linked copy

Insert Graphics into a Document Clip Art images are line drawings, colorful illustrations, or photos Clip Art images are line drawings, colorful illustrations, or photos –License-free (use in any document that is not for sale Diagrams are used in businesses for a variety of purposes Diagrams are used in businesses for a variety of purposes –Diagrams are conceptual rather than numeric Organization chart are a common business chart which shows how a companys departments or personnel are organized Organization chart are a common business chart which shows how a companys departments or personnel are organized

Apply and Modify Newsletter Columns Newsletter use multiple columns making it easier to read Newsletter use multiple columns making it easier to read Columns can be formatted to be narrow, wide, vertical line between, space between, and number of columns Columns can be formatted to be narrow, wide, vertical line between, space between, and number of columns Individual columns can have text effects, bullets and numbering lists, and different alignment Individual columns can have text effects, bullets and numbering lists, and different alignment

Print a Letter, an Envelope, and a Label There are two possible orientation in Word under Page Setup There are two possible orientation in Word under Page Setup –Portrait: text printed across shorter dimensions –Landscape: text printed across wider dimensions Margins default in word Margins default in word –1 top and bottom; 1.25 left and right –These can be adjusted if necessary Word allows the easy printing of Envelopes and label Word allows the easy printing of Envelopes and label –Envelopes and Labels can be found under the Tools Menu