UTMB eSubmissions Update Open Forum April 2006. Agenda NIH timeline General status of eSubmissions Grants.gov submission process UTMB submission timeline.

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Presentation transcript:

UTMB eSubmissions Update Open Forum April 2006

Agenda NIH timeline General status of eSubmissions Grants.gov submission process UTMB submission timeline Training

NIH Timeline

eSubmissions Direct interface into Grants.gov for all specified mechanisms during 2006 Targeted implementation of InfoEd proposal tracking & submission by Dec 01, 2006 eSNAP has been enabled

Getting Started Make sure you and your key personnel are registered in eRA Commons (does not include reviewer registrations) Download PureEdge software from Grants.gov site You do not need to register in Grants.gov Remember, the deadline for submission is 5:00 local time

Grants.gov Process Download program announcement and instructions from Grants.gov No more unsolicited proposals Each announcement provides specific instructions related to forms and information for that PA All work is done outside of Grants.gov Be sure to save file to your computer / network drive

Grants.gov Submission process (and suggested timeline) Begin routing near final / final budget for approvals at least 5 working days prior to submission deadline attachment or paper Routing form is still paper Plan to route final proposal to OSP at least 3 working days prior to submission deadline

OSP Process Verify completeness of proposal as per PA Validate for Grants.gov errors Upload into Grants.gov Track proposal into eRA Commons Errors vs. warnings Validation period

Our folder strategy

MacIntosh Users Office of Sponsored Programs has purchased a Mac User support Training Testing Cytrex solution

Grants.gov Training Workshops Scheduled for May 3 (9 – 11, RSH) and May 5 (3 – 5, RSH) Can schedule additional for June and later deadlines Staff is prepared to provide one-on-one assistance Available to provide department training for admin support InfoEd training will be rolled out late summer

Other assistance Have developed sample forms Have developed tips sheet Available work station Available to come to you Research Services has established an Electronic Submissions quick link on its website with helpful information (

InfoEd Is UTMBs longterm esubmission solution Will bypass upload process into grants.gov Goal is to be ready to pilot late summer Be fully implemented by December 01, 2006 More information will be forthcoming

eSNAP Is available for use Not mandatory Training will be developed and rolled out in the near future

Items to remember Deadline is a 5:00 upload into Grants.gov % effort has been replaced with man- months Non-modular budgets require a detailed budget for each year Every proposal must have an affiliated program announcement

Pre-Award Specialists: Tracie Albritton X69558 Helen Cook X69424 Sandi Cowan X69423 Kelly Lee X69464 Cathy Sainz X69430

Other Contacts: Toni DAgostino (AO) X69422 Mike King (technical) X69441 Christy Taylor (training) X69433

Questions: ?