Facilities and Capital Projects Presentation to Westchester Administrative Staff Council February 1, 2019

MISSION AND CORE VALUES The Facilities & Capital Projects team is responsible for operations and maintenance, construction, projects management, space planning and energy sustainability/resiliency management of all of Pace University's leased and owned properties CORE VALUES COLLABORATION: Work together with the University’s community to achieve a shared vision of creative environments that celebrate our diverse experiences EXCELLENCE: Create high quality, environmentally lasting solutions INTEGRITY: Conduct ourselves professionally with honesty and the highest level of integrity in all of our endeavors INNOVATION, CREATIVITY: Create flexible and adaptive designs/solutions that meet our current and future needs.

NYC Campus Portfolio Building Year Acquired Use GSF # of Floors One Pace Plaza 1969 Classrooms Office Residential Academic Spaces Theater Dining Library 569,027 20 41 Park Row 1952 Office Specialty Classrooms (Dyson) 147,319 17   Total: 716,346 Leased Spaces 681,602 Grand Total: 1,397,948

NYC Campus Portfolio Leased Properties Building Lease Term Use GSF # of leased Floors 110 William Street 5 years Office 35,988 1 140 William Street 20 Years Performing Arts 47,500 7 156 William Street 10 Years 32,707 2 161 William Street Office/Classrooms 155,732 18 551 Fifth Avenue (Midtown Center) 10.5 years 13,252 180 Broadway 30 Years Residence Hall 126,402 23 55 John Street 100,000 16 33 Beekman 146,980 34 52 Broadway 16 Years Office/Classroom 23,041 80 Greenwich Street* TBD Studios/Theater Space/Classroom, office and dressing rooms Total: 681,602 104 * Contract under negotiation

Westchester Campus Portfolio Year Acquired # Acres # Buildings Sq Footage Pleasantville (Owned) 1963 200 38* 657,532 Pleasantville (Leased) 3 62,928 White Plains 1975 13. 5 12 388,016  Total:   213.5 49  1,108,476 * Includes the Environmental Center storage and animal buildings (5 structures)

Building Age Campus Number of Buildings Number of Buildings 50 years old and older Number of Buildings 30-49 years old Number of Buildings 20-29 years old Number of Buildings 10-19 years old Number of Buildings 10 years old and under NYC (Owned) 2 - NYC (Leased)* 8 3 Pleasantville (Owned) 38 15 10 1 11 Pleasantville (Leased Buildings)* White Plains 12 9 Total: 62 31 13 14 * Excludes buildings with only floor leases

Facilities Operations Staffing The operations team is a combination of external and internal engineering, custodial and maintenance staff. ABM is contractor managing the custodial and maintenance contract. There are 9 internal staff members and a Director of Facilities Operations. Open Position: Engineering Manager Grounds Keeping Landscaping and Snow Removal Deferred and Planned Maintenance Building Operations Monitoring boilers, HVAC, plumbing, mechanical and engineer systems Custodial Business Continuity

Facilities by the Numbers Work Orders Average 150 tickets weekly between Pleasantville and White Plains Average 300 tickets weekly between all NYC owned and leased properties FY19 – 50 Major Incidents to date Steam Leaks Power Outages Boiler and HVAC Failures Elevator Failures Maintenance Daily Building Rounds Events Average 61 event set ups weekly in NYC Average 43 even set ups weekly in PLV

Budget FY19 Budget Summary Operating $ 51,185,500 Capital $ 25,763,112 $ 51,185,500 Capital $ 25,763,112 NYC Master Plan $ 26,354,819 Utitlities $ 8,054,537 Total: $ 111,357,968

Facilities Condition Assessment Priority 1 Year 1 - 2 Priority 2 Year 3 - 5 Priority 3 Year 6 - 7 Priority 4 Years 8 - 10 Total: New York $ 11,222,566 $ 43,399,466 $ 11,138,632 $ 21,519,130 $ 87,279,794 Pleasantville $ 16,329,660 $ 19,733,475 $ 7,960,470 $ 11,585,631 $ 55,609,236 White Plains $ 9,564,909 $ 6,273,383 $ 2,420,480 $ 1,612,135 $ 19,870,907   $ 37,117,135 $ 69,406,324 $ 21,519,582 $ 34,716,896 $ 162,759,937

Facilities Condition Assessment

Facilities Condition Assessment

Energy Conservation Program Cost Sharing Agreement Signed in August, 2017 No Upfront Cost Quickstart Period (Sept. 2017 – Feb. 2018) 50% of the Utility Savings are issued to Cenergistic (From March 2018 On) 2 Cenergistic Energy Specialists – Solely Focused on Pace University Optimize HVAC, Lighting, Mechanical Equipment for Efficient Performance

Specific Initiatives Building Management Computer Controllers - 161 William During Night Energy Audits, Energy Specialist Realized HVAC System was Running 24-7 Instead of Purchasing New Equipment, Energy Specialist was able to Reprogram Existing Controllers to Properly Schedule HVAC System Anticipated Savings $118,000 a Year Coffee Maker Schedules Did You Know there are Restaurant Quality Coffee Makers on Campus that cost over $12,000 a Year to Operate When Possible, Coffee Makers have been Programmed to Turn Off after 2 hours of inactivity Anticipated Savings, over $50,000 a Year Boiler Optimization Cenergistic Consultant Made Recommendations to Lower Operating Temperatures and unnecessary runtime Achieved Over $80,000 in Savings this Heating Season

$775,000 $387,500 $610,000 Net Savings Sep. ‘17 – Dec. ‘18 Quickstart Energy Savings (Sep. ‘17– Feb. ’18): $222,500 Shared Savings (Mar. ’18 – Dec. ‘18) : Cenergistic Fees (50% of $159,650): Net Savings to Pace University: $775,000 $387,500 $610,000

Energy Reduction Equates To: Removing 548 Cars Off the Road or Planting 67,419 Trees or Eliminating 2,629 Metric Tons of CO2

FY15 - FY20 CAPITAL PROJECTS SUMMARY Staffing The capital projects team includes the new Director of Capital Projects, a project manager and Director of Interior Design Capital Spend FY15 – FY20: Capital Spend $79,824,853 FY15 - FY20 CAPITAL PROJECTS SUMMARY SUMMARY  Academic Priorities $38,070,545 Student Life Priorities $10,254,051 Administration/Infrastructure $31,500,257 Total Capital Projects $79,824,853

Capital Projects FY15 – FY20 Capital Projects Summary WESTCHESTER1 NYC PLV WP Academic Priorities $877,140 $26,208,946 $9,118,985 $1,865,474 Student Life Priorities $0 $7,893,796 $2,060,255 $300,000 Administration/Infrastructure $1,120,800 $19,389,464 $9,375,858 $1,614,135 Total Capital Projects $1,997,940 $53,492,206 $20,555,098 $3,779,609 1 Westchester campus includes any and all projects that span both the PLV & WP physical locations; such as Annual Restroom Renovation Program, Landscape Study, Condition Assessment, etc.

Capital Projects

Capital Projects Major Academic Projects Science Labs Renovation - 1 Pace Plaza Telehealth Research Lab for Seidenberg – 163 William Street Lubin Administrative Offices and Classroom Renovations – 1 Pace Plaza New 150 seat Lecture Hall and Multi-Purpose space in Willcox Hall Media, Visual Arts and Communications Labs and Classrooms in Willcox Hall CHP PA Program and Labs, offices, classrooms – Lienhard Hall Seidenberg Classrooms and student lounge renovations – Goldstein Academic Center Active Learning Classrooms in both New York and Pleasantville Student Art Gallery – Choate House Women’s Justice Center Relocation – Law School

Capital Projects Academic Priorities 11.9 Infrastructure7.5 Student Life 6.8

Capital Projects Major Student Life Projects Residence Hall Furniture Replacements both campus Residence Hall upgrades Maria’s Tower – 1 Pace Plaza North and Martin Halls - Pleasantville Town Houses - Pleasantville Dannett Hall – White Plains 1 Pace Plaza Courtyard University Health Care center relocations in NY and Pleasantville NYC Kitchen Renovations and Café 101– 1 Pace Plaza Student Development and Campus Activities – 41 Park Row Career Service Relocation from Gannet House to Paton House

Capital Projects Academic Priorities 11.9 Infrastructure7.5 Student Life 6.8

Capital Projects Major Administration/Infrastructure Projects Annual Restroom Restoration Program Boiler Replacements through out all campuses 1 Pace Plaza and 41 Park Sprinkler System Installation program 1 Pace Plaza and 41 Park generator replacements 41 Park Row Local Law 11 Façade Repair 1 Pace Plaza HVAC (system 4) Replacement Elevator Modernization Mortola Library Chiller Replacement – PLV PLV Site Generator Replacement – Design

Assessments Library Master Plan Classroom Utilization Space Planning Facilities Condition Assessment Discuss Outcomes of each assessment

Maintenance RFP Current Contract: $ ABM Janitorial Services Contract Term Differences Staffing Bidding Janitorial, Maintenance and Operations Bid List: Discuss Outcomes of each assessment

New Initiatives on the Horizon New Work Order System – Saber 50% recycled paper University wide Landscaping Developing Furniture and Space Standards Vendor Spend Evaluation Facilities Management Dashboard Continuous Improvement Customer Service Training Single Source Opportunities for better Fiscal Management Paper Supplies Construction Bundling