EMS Awareness Training Fort Hamilton “Plan Do Check Act”, taken from: Environmental Management Systems: An Implementation Guide for Small and Medium-Sized Organizations Second Edition NSF International Ann Arbor, Michigan January 2001 Page 6

Army Environmental Management System “Our goal is to actively promote mission readiness by continually upgrading environmental performance across Army Installations. We want to improve the way environmental management supports the Army’s mission. Therefore, I am directing that Army installations adopt the internationally recognized management system standard, ISO 14001, as a goal. Implementation of the standard will be incremental. It will be consistent with available funds and the requirements of Executive Order 13148, Greening the Government Through Leadership in Environmental Management.” – Raymond J.Fatz Deputy Assistant Secretary of the Army, (Environment, Safety and Occupational Health) 13 July 2001 Slide taken from DENIX website, PowerPoint Presentation titled: Develop an Awareness of the Environmental Management System (EMS)

The EMS is: Based on ISO 14001 – “The environmental management system requirements specified in this International Standard do not need to be established independently of existing management system elements. In some cases, it will be possible to comply with the requirements by adapting existing management system elements.” A continual cycle of Planning, Implementing, Reviewing and Improving (“Plan, Do, Check, Act”) A framework that allows an installation to control the effects its operations have on the environment and continually improve its practices An outline to systematically identify and reduce the installation’s environmental impact People and their actions, not their words or hopes A management system that can be adapted for use in areas other than environmental management Idea/info taken from Air Force Awareness training “cd version” & Quote from ISO 14001 1996 Standard, Introduction page vii & From EPA’s EMS 101, Introduction to Environmental Management Systems: Module 3, Scene 3

EMS Components Environmental Policy Planning Implementation & Operation Checking & Corrective Action Management Review Picture/Flow Chart taken from: U.S. Army Environmental Management System Implementers Guide Version 2.0 October 2004 Page 1-2

Environmental Policy Environmental Policy The environmental policy is a statement of goals regarding the environmental performance of the installation. - Environmental compliance - Pollution prevention - Minimize environmental impacts - Continual improvement Idea/info from the ISO 14001 Pocket Guide, Fort Lewis

Planning Environmental aspects and impacts - Aspects: Those activities which have the potential to impact the environment Environmental objectives and targets - Environmental goals derived from the environmental policy and significant aspects Legal and other requirements - Laws, regulations, Executive Orders, etc. Environmental management programs - Programs to achieve objectives and targets

Aspects & Impacts Aspect (cause) Impact (effect) Aspects = cause Impacts = effect EMS focuses on Aspects that can be controlled Aspect (cause) Impact (effect) Planning Solid waste generation - disposal of office paper Use of landfill space Air emissions - boilers Degradation of air quality EPA’s EMS 101: Introduction to Environmental Management Systems Module 2, Scenes 28 and 30 & Draft Fort Detrick Training Oil and gasoline spills Soil and/or groundwater contamination

Significant Environmental Aspects at Fort Hamilton Planning Underground Storage Tanks Hazardous Materials Storage Solid Waste Disposal Historic Property Air Emissions

Implementation & Operation Structure and Responsibility – Success is related to putting the right people & resources in the right place at the right time Training and Awareness – All employees must be aware of: a Environmental impacts of their work a Importance of conformance a Benefits of improved performance a Potential environmental consequences of departing from procedures – The need for further training is tied to significant impacts Communication – Good communication, both internal and external, is essential for implementing EMS EPA’s EMS 101: Introduction to Environmental Management Systems Module 3, Scene 3 & Introduction to the Army Environmental Management System, Army Audit Agency Training; Dr. Jean Shorett & U.S. Army Environmental Management System Implementers Guide Version 2.0

Implementation & Operation (continued) Documentation – Provides a written description of EMS and directions for how things should be done Document Control – Procedures for document control focus on locating current materials and avoiding confusion with outdated material Operational Control – Standard Operating Procedures (SOPs) – Keep the system on track enabling mission priorities – User-accessible for full effectiveness Emergency Preparedness – Procedures focus on identifying and responding to accidents or emergencies & preventing and mitigating their impacts

Checking & Corrective Action Monitoring and measurement - Track objectives & targets - Track performance & controls - Evaluate regulatory compliance Non-conformance and preventive and corrective action - Procedures for determining cause of nonconformance, mitigating damage, & eliminating the cause Records - Demonstrate conformance of system and are traceable, retrievable, & protected EMS Audit - Should reflect importance of activity and be comprehensive

Management Review Items to be reviewed: Audit results Policy Environmental objectives and targets Preventive and corrective action implementation

Benefits of an EMS Instills the Army environmental ethic Proactive vs. Reactive – reduces liability and improves performance Improves employee awareness of environmental issues and responsibilities Facilitates the integration of environmental management into all missions Prevents pollution and conserves resources Minimizes accidents and problems, or lessens impact and response time if they do occur Slide taken from DENIX website, PowerPoint Presentation titled: Develop an Awareness of the Environmental Management System (EMS) & EPA’s EMS 101: Introduction to Environmental Management Systems & August_8_ EMS Implementation Steps and System Benefits

Possible Costs & Challenges Senior management MUST be committed and provide resources Internal resources, including management and employee time Facility personnel will likely require additional training Technical resources to analyze environmental impacts and improvement options New technologies to support objectives and targets A long-term commitment to the EMS is required for success Personnel may be resistant and view EMS obligations as “not part of my job” Improvement depends on changing attitudes and behaviors Implementing the EMS is a process, not an end result EPA’s EMS 101: Introduction to Environmental Management Systems Module 4, Scene 6

Things You Can Do Know How Your Job Can Impact the Environment – Determine the possible environmental impacts of your activities Work Procedures – Review the most current procedures, objectives and targets, ensure they are understood and easy to locate Emergency Response Procedures – Know what to do in the event of an emergency Reduce your use of resources - Water and electricity – turn off when not in use! Reuse materials - Office supplies – reuse extra pages as scrap paper

More Things You Can Do... Recycle Purchasing Report spills to the PMO - Scrap metal, aluminum cans, plastic and glass bottles Purchasing - If you purchase items, purchase them in accordance with the Affirmative Procurement Plan (buy recycled products!) Report spills to the PMO Where to find more information on EMS – EMS Program Manager, Jennifer Pipe – DPW Environmental Division Chief, Peter Koutroubis – Supervisor – DPW Intranet – when available Ideas from Draft Fort Detrick Training

EMS Documents to Review The following EMS Documents should be reviewed by all Fort Hamilton personnel: EMS-100, Environmental Management Manual - This Manual provides an overview of the implementation of the EMS. EMS-230, Environmental Communications - This procedure is applicable to all personnel communicating with other employees, supervisors and environmental personnel regarding environmental issues or concerns. EMS-235, Identification and Incorporation of Legal and Other Requirements in Contract and Work Specifications - This procedure applies to work projects processed and/or managed by DPW Divisions; AND to persons involved in the preparation and review of project descriptions and/or contract specifications for planned work projects. EMS-240, Document Control - This procedure applies to personnel involved in creating, maintaining, revising and using documents associated with environmental issues. Documents to which this procedure applies are manuals such as the Environmental Management Manual, EMS procedures and work instructions or SOPs.

Summary “The importance of the Army’s mission and transformation demand a commitment to continual improvement in management practice. The purpose in adopting this standard is to use best-in-class business practices to enhance the Army’s overall mission performance. This confirms the Army’s commitment to reducing risk and pollution and to sustaining compliance.” – Raymond J. Fatz Deputy Assistant Secretary of the Army, (Environment, Safety and Occupational Health) 13 July 2001