Participating in Meetings Your Name

Objectives Prepare for the meetings you are invited to participate in At the end of this session you will be able to: Prepare for the meetings you are invited to participate in Participate effectively in meetings by following basic ground rules

The Fundamentals Necessary meetings only The right participants Objective for the meeting Agenda Disciplined participation Notes taken and distributed

Reasons to Meet Strategic Planning Progress reporting Brainstorming Problem solving Negotiating Training Information Sharing

The Right Participants Have something to contribute and/or Have something to gain

Objectives for Meetings Set objectives before the agenda What is the purpose of the meeting? What is it trying to achieve?

Meeting Agenda Topics clearly stated Accompany with supporting information Distributed a few days before the meeting Use the agenda to prepare Bring the agenda with you

Ground Rules for Meetings Arrive on time Stick to the agenda Let others speak Respect their views Don’t interrupt Question and listen Contribute constructively Challenge ideas – not the speakers

Objectives Prepare for the meetings you are invited to participate in At the end of this session you will be able to: Prepare for the meetings you are invited to participate in Participate effectively in meetings by following basic ground rules