Measured Progress © MeCAS Online Science 2014 Test Coordinator Training Module

Measured Progress © Training Topics Help Desk Information Key Dates – Pilots, Operational High School, Operational Grade 8 About MeCAS Online Science Tests Test Session Order and Time Allowances Test Coordinator Responsibilities Training iTest System Components Starting the STW Test Session Basics

Measured Progress © Help Desk Information Maine Service Center For questions about the MeCAS Online Science administrations, contact: Phone: Address: Hours of Operation: Monday-Friday, 8 A.M. to 4 P.M. Measured Progress Technical Product Support For questions relating to the iTest software or for any technical issues, contact: Phone: address: Hours of Operation: Monday-Friday, 7 A.M. to 5 P.M.

Measured Progress © Key Dates – Pilot The intent of the pilot is to test the online system in your school, train staff on the online system, and to qualify your school for operational testing. Training Materials Available on iServices January 6, 2014 Test Window (DAS Open and Pilot Tests Available) January 27 – February 14, 2014 High School and Grade 8 Pilot Tests One session Combined Online Test Administration Manual (Pilot Tests) The test window will open at 7 A.M. on the first day of the test window and will close at 5 P.M. on the last day of the test window.

Measured Progress © Key Dates – Operational High School Test Window DAS and Pilot Test Available March 17 – 21, 2014 DAS and Operational Test Available March 24 – April 4, 2014 High School Operational Tests Three sessions Online Test Administration Manual (Operational) – High School The test window will open at 7 A.M. on the first day of the test window and will close at 5 P.M. on the last day of the test window.

Measured Progress © Key Dates – Operational Grade 8 Test Window DAS and Pilot Test Available April 28 – May 2, 2014 DAS and Operational Test Available May 5 – 16, 2014 Grade 8 Operational Tests Four sessions Online Test Administration Manual (Operational) – Grade 8 The test window will open at 7 A.M. on the first day of the test window and will close at 5 P.M. on the last day of the test window.

Measured Progress © About MeCAS Online Science Tests Participation To participate in the operational test in March (MHSA) and/or May (MEA): You must have previously participated in the MeCAS Online Science test or the NECAP Online Writing test prior to 2014 or You must participate in the Online Science Pilot in 2014 Scoring and Results Student scores will not be reported for the pilot Student scores will be reported for the operational test(s)

Measured Progress © About MeCAS Online Science Tests Online Test Tools The following tools are embedded in the online testing platform and are available to all students: Increase and decrease font size Change background color Change font color Highlight text Cross out text Erase highlight and cross outs Constructed Responses allows typed text to be cut, copied, pasted, bulleted, bolded, italicized, underlined, enlarged font, decreased font, and indented

Measured Progress © About MeCAS Online Science Tests Accommodations For operational testing, some students will require paper and pencil tests due to accommodations specified in their IEPs. No paper and pencil tests will be administered during the pilot, so students requiring paper and pencil accommodations are not expected to test the pilot online. Schools testing online should test between % of their eligible students online. The use of paper and pencil tests will be viewed as an exception necessary to meet individual student needs only.

Measured Progress © About MeCAS Online Science Tests Accommodations for Operational Testing Based on each students Individual Education Plan (IEP): For the operational high school test, students should use the same accommodations that they would use on the SAT. Please refer to the Policies and Procedures for Accommodations to the MHSA for additional information. For the operational grade 8 test, students should use the same accommodations they would normally use in the classroom. Refer to the MEA Accommodations Guide for detailed information on planning and implementing accommodations.

Measured Progress © About MeCAS Online Science Tests Accommodations for Operational Testing Students using an assistive technology device that requires a connection to output communication would require a paper pencil assessment unless the device is used to communicate to someone scribing (example: Kurzweil). Students requiring Braille forms will require a paper and pencil test. If you opt to provide a read aloud accommodation to groups of two or more students using the same test form, you will require the paper and pencil assessment for those students. However, individual read aloud accommodation may be given via the online test system using one-to-one proctor: student.

Measured Progress © About MeCAS Online Science Tests Enrollments for Operational Tests Principals will be contacted for information regarding paper and pencil and online enrollments prior to operational testing. Schools will be shipped an appropriate number of paper and pencil test materials based on these enrollments.

Measured Progress © About MeCAS Online Science Tests Test Coordinators will plan testing and provide Test Administrators with a test schedule. Operational online science testing must occur concurrently within your school for each session administered. If you are testing students via both paper and pencil and online tests, all students should test the same sessions at the same times. If you cannot test the full group of students at the same time, then you must take steps to maintain test security. Groups of students may not interact between administrations of the same test session. Schedule testing and plan accordingly to be sure you have enough test administrators, computer workstations for online testers, and paper and pencil tests for students requiring accommodations.

Measured Progress © About MeCAS Online Science Tests Operational testing must occur within the test windows and must follow testing protocols and schedules contained in the Principal/Test Coordinator Manuals, Test Administrator Manual, and the MeCAS Online Science Administration Manual(s). A separate MeCAS Online Science Administration Manual will be posted to iServices for each administration (one for the pilot and one for each operational test grade 8 and high school). Test Administrators and Technology Coordinators may print or copy these manuals as needed. Principal/Test Coordinator Manuals and Test Administrator Manuals will be provided with paper and pencil shipments and are also available for download online at:

Measured Progress © About MeCAS Online Science Tests Test Administrators must use the Online Science Test Administration Manuals for the pilot and operational test administrations, as they contain required scripts and directions.

Measured Progress © Test Session Order and Time Allowances – Pilots Additional time is provided for pilot testing as students are learning to use the testing tools. The pilot tests for high school and grade 8 have one test session each and are intended to be practiced with the online system for both Test Administrators and students. Paper and pencil tests will not be provided for the pilot. SessionBase TimeAdditional Time if Needed Student Training Module (optional)10 minutesAs needed Student Log In and Instructions5-10 minutesAs needed Science Session 135 minutes10 minutes

Measured Progress © Test Session Order and Time Allowances – Operational High School Except for makeup sessions or sessions for students requiring certain accommodations, the test sessions must be administered concurrently to all students in a grade and follow the order listed above. If you will test two or more sessions back to back, it is recommended that a 10 minute break be provided to students between test sessions. SessionBase TimeAdditional Time If Needed Student Training Module (optional)10 minutesAs needed Student Log In and Directions5-10 minutesAs needed Science Session 150 minutes10 minutes Science Session 250 minutes10 minutes Student Questionnaire Session 315 minutesAs needed

Measured Progress © Test Session Order and Time Allowances – Operational Grade 8 Except for makeup sessions or sessions for students requiring certain accommodations, the test sessions must be administered concurrently to all students in a grade and follow the order listed above. If you will test two or more sessions back to back, it is recommended that a 10 minute break be provided to students between test sessions. SessionBase TimeAdditional Time If Needed Student Training Module (optional)10 minutesAs needed Student Log In and Directions5-10 minutesAs needed Science Session 135 minutes10 minutes Science Session 235 minutes10 minutes Science Session 335 minutes10 minutes Student Questionnaire Session 415 minutesAs needed

Measured Progress © Test Coordinator Responsibilities Prior to Testing Go to select Maine from the drop-down menu and click Enter, click on Online Science Materials, then click on MeCAS Online Science Materials to access: Technical Requirements User Guide Quick Start and Quick Reference Guides Online Science Test Administration Manuals Test Coordinator Training Module Technology Coordinator Training Module Test Administrator Training Module STW/PTW Interaction Video Student Training Module Utilize these materials to learn about the online test system. These materials will also be available from the Data Administration System (DAS) during the science test administrations windows.

Measured Progress © Test Coordinator Responsibilities During the Test Windows but Prior to Testing Set up Test Administrator accounts in the DAS. Print the Test Administrator Roster from the DAS and distribute Proctor Test Workstation (PTW) login information to Test Administrators. Print the appropriate Online Science Test Administration Manual from iServices or from the DAS and distribute to Test Administrators. Review and Update Student Rosters in the DAS. Print Student Login Tickets from the DAS and distribute Training Student tickets to Test Administrators for practice on the Student Test Workstation (STW). Separate the remaining live student tickets for distribution just prior to testing. Create a testing schedule and distribute to Test Administrators. Train Technology Coordinators and Test Administrators.

Measured Progress © Test Coordinator Responsibilities Just Before Test Administration Distribute Student Login Tickets to Test Administrators. During Test Administration Monitor testing and assist Test Administrators, as needed. Following Test Administration Print a Test Status Report from the DAS as a record of students tested, sessions completed, and number of items answered. For operational testing, use the Test Status Report to record the Number of Students Tested Online in the Principals Certification of Proper Test Administration (PCPA).

Measured Progress © Training – All Materials Go to select Maine from the drop-down menu and click Enter, click on Online Science Materials, then click on MeCAS Online Science Materials to access: Technical Requirements User Guide Quick Start and Quick Reference Guides Online Science Test Administration Manuals Test Coordinator Training Module Technology Coordinator Training Module Test Administrator Training Module STW/PTW Interaction Video Student Training Module Utilize these materials to train all staff. These materials will also be available from the Data Administration System (DAS) during the science test administrations windows.

Measured Progress © Training Technology Coordinators Test Coordinators are expected to train Technology Coordinators on important aspects of the online test system. Technology Coordinators should utilize the following training materials: Technical Requirements Quick Start and Quick Reference Guides Technology Coordinator Training Module User Guide Technology Coordinators must be on-site during online test administration to assist with any technology issues.

Measured Progress © Training Technology Coordinators The Technical Requirements provide the specifics on operating systems and connections necessary for the online testing system to operate properly. Technology Coordinators should review this document to be sure all workstations meet these specifications. The Student Test Workstation must be installed on all student computers used for testing. Utilize the installers and installation guides located on iServices and via Casper Self Service Suite to install the Student Test Workstation on all student computers used for testing.

Measured Progress © Training Technology Coordinators The Quick Start and Quick Reference Guides can also be used to facilitate Technology Coordinator training. The Quick Start Guide contains a general overview of the components and an administration checklist for all roles during test administration. The Quick Reference Guide is a step-by-step test administration guide for proctoring test administrations via the workstations.

Measured Progress © Training Technology Coordinators The Technology Coordinator Training Module provides a general overview of the responsibilities of the Technology Coordinator before, during, and after test administration. The User Guide provides detailed instructions for each workstation and can be used for reference during training and testing.

Measured Progress © Training Test Administrators Test Coordinators are expected to train Test Administrators on important aspects of the online test system (in addition to training for administering operational paper-based tests, as needed). Test Administrators should utilize the following training materials: Test Administrator Training Module PTW/STW Interaction Video Student Training Module Quick Start and Quick Reference Guides Online Test Administration Manuals User Guide

Measured Progress © Training Test Administrators The Test Administrator Training Module provides a general overview of the responsibilities of the Test Administrator/ Proctor before, during, and after test administration.

Measured Progress © Training – Practice Proctoring Training should include time for Test Administrators to practice logging into both the Proctor and Student Workstations. Training Student accounts have been set up under your school so that Test Administrators can practice on the STW and learn how the STW and PTW interact. The Student Training Module and PTW-STW Interaction video demonstrate the student experience and the interaction between Proctor and Student Workstations. NOTE: These are videos only; there is no audio.

Measured Progress © Training – Quick Start and Quick Reference The Quick Start and Quick Reference Guides can also be used to facilitate Test Administrator training. The Quick Start Guide contains a general overview of the components and an administration checklist for all roles during test administration. The Quick Reference Guide is a step-by-step test administration guide for proctoring test administrations via the workstations. NOTE: Test Administrators must use the Online Science Test Administration Manuals to administer the test during test administration because they contain important scripts and directions.

Measured Progress © Training – Test Administration Manuals Test Administrators are expected to administer the online test in the same manner as the paper-based science test. To ensure uniformity of test administration, Test Administrators must follow the directions and scripts in the Online Science Test Administration Manual during test administration. Online Science Test Administration Manuals are available for download from iServices at There is one combined manual for the pilots (both grade 8 and high school); there is one manual each for the operational tests.

Measured Progress © Training Test Administrators The User Guide provides detailed instructions for each workstation and can be used for reference during training and testing.

Measured Progress © Training Students for Testing Online Prior to testing, the Student Training Module (optional) can be presented to students. This video provides instructions on the Student Test Workstation (STW) and the tools available to students during testing. This video can be projected at the front of the classroom for students to view prior to testing. NOTE: This module is video only; there is no audio. The pilot items will be available following the pilot test windows as a released item document at for review with students prior to operational testing. For additional student practice items for use prior to operational test administration, please see the released item documents located on the MDOE website:

Measured Progress © iTest System Components Three web-based components: Data Administration System (DAS) Used by Test Coordinator to manage test administrator accounts and student rosters and to access Test Status reports Proctor Test Workstation (PTW) Used by Test Administrators to manage administering tests to students Student Test Workstation (STW) Software used by students to take the test Must be installed on each student computer used for testing NOTE: Installers are available on for Microsoft Windows and 2012 or previous MLTI Macintosh laptops MLTI Macintosh laptop users should access the installer through the Casper Self Service Suite.

Measured Progress © iTest System Components – DAS Data Administration System (DAS): Accessible at URL: Requires a login – Test Coordinator / Test Administrator Manage staff data – Test Administrators are manually added Manage student data – students are loaded by MeCAS for each school but can also be manually added or removed Print Student Login Tickets Access Test Status Report Access documentation and other resources during test administration windows

Measured Progress © iTest System Components – DAS Staff Management drop-down menu Test Administrator Accounts page displays any created test administrators. Create New User link – create new Test Administrators; links to Create Test Administrator page. Test Administrator Roster link – PDF report of Test Administrators and their login information. Use this to distribute logins to Test Administrators. Selected Items drop-down – delete Test Administrators or make them active or inactive.

Measured Progress © iTest System Components – DAS Staff Management drop-down menu (continued) Create Test Administrator page – Create new Test Administrators. Create user names and passwords for test administrators. Assign tests to Test Administrators. Print Test Administrator account information.

Measured Progress © iTest System Components – DAS Student Management drop-down menu Student Roster page Download Student Roster link – PDF report of students and their login information. NOTE: Actual student logins are secure information; Training Students have been added for non-secure training use. Create New Student link – create new students; links to Create Student page. Enter demographic information including State-Assigned Student Identifier or SASID (ICSE ID).

Measured Progress © iTest System Components – DAS Student Management drop-down menu (continued) Red Tickets icon – generate Student Login Tickets (PDF) that students use to log into tests. Selected Items drop-down – delete students or print Student Login Tickets for selected students.

Measured Progress © iTest System Components – DAS Reporting drop-down menu Test Status Report link – displays the roster of students, indicates which students have entered the test (tested/not tested), indicates the number of questions answered per session, and displays the number of students. Download PDF button – allows you to download, save, and print this report for your records.

Measured Progress © iTest System Components – PTW Proctor Test Workstation (PTW): Accessible at URL: Requires a login – created by the Test Coordinator in the Data Administration System (DAS) Used to open, close, pause, and monitor tests and test sessions One PTW must be open in each classroom during testing The PTW should be a wired (not wireless) machine during testing as disconnection or lapse in connection of the PTW will also disconnect students from the test

Measured Progress © iTest System Components – STW Student Test Workstation (STW) software: STW creates Kiosk mode – Students cannot access other applications Browser-based software Uses Firefox Portable Kiosk (FPK) NOTE: Installed as part of STW

Measured Progress © iTest System Components – STW Student Test Workstation (STW) software: Requires students to login individually – Student Login Tickets are created within the Data Administration System (DAS) and are distributed by the Test Coordinator. Test Administrators should distribute the Student Login Tickets to students just prior to testing. This allows students secure access to the STW. Students enter the Test Access Code provided by the proctor to access the tests.

Measured Progress © Starting the STW – Maine MLTI Open the student kiosks to display the student login page by completing the following: For students using Macintosh Log into the Macintosh computer: If students are using a kiosk that was installed in , use user name: mpsc_01 and password: secure If students are using a kiosk that was installed prior to , use user name: NECAP and password: Open the Applications folder from the dock and launch the Portable Firefox Kiosk application Once testing is complete, each Macintosh computer should be logged out / logged in under its normal account. For students using Windows Double-click the STWKiosk icon on the desktop Click Accept if prompted to view and accept the certificate Students will log into the STW using their Student Login Tickets. They will use the Test Access Code (provided by the proctor) to log into the test.

Measured Progress © Closing the STW – Maine MLTI Once testing is complete, students will log out of the test and the STW. Technology Coordinators may assist with returning the student computers back to their student user accounts. For Macintosh workstations, log out of the mpsc_01 or NECAP users and log in under the student user. For Windows workstations, close the student test workstation application.

Measured Progress © Test Session Basics

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