Report Writing Effective reporting that gets results! Your Name
Objectives Prepare and plan reports that meet their intended purpose This session will provide you with the tools to be able to: Prepare and plan reports that meet their intended purpose Produce reports that conform to an established and acceptable structure Proof-read and edit reports effectively before submitting them to their intended audience
Basic Principles Accurate information Checkable information Acceptable presentation Acceptable style Respect the reader(s)
Report Structure Title Main Body Table of Contents Conclusion Executive Summary Introduction Main Body Conclusion Recommendation Appendices
Logical Approach Plan and Prepare Write the Report Check and Edit
Plan and Prepare Agree the purpose of the report Know your reader(s) Generate ideas Collect information Group and structure information
Purpose of the report The purpose of this report is to…. …so that….
Purpose of the report - example The purpose of this report is to outline how our staff travel to work and what influences their choice of travel so that senior management can decide how the organisation can best help with travel arrangements in the future.
Mind Map
Categorise Information Essential Information Nice Information Surplus Information
The Extended Pyramid
The Report Outline Produced from the pyramid Skeleton of the final report Structured according to report headings
Writing the Report Work through the main points Start writing - Keep going Don’t edit as you write Check & edit when you finish
Language Style Clarity Simplicity
Proof Reading Content of the Report Mistakes
Objectives Prepare and plan reports that meet their intended purpose This session will provide you with the tools to be able to: Prepare and plan reports that meet their intended purpose Produce reports that conform to an established and acceptable structure Proof-read and edit reports effectively before submitting them to their intended audience