Secondary Classroom Displays & Districtwide Clocks 2017 John Foster Convergent Technology Partners Kris Young Director of Technology

Classroom Displays Agenda Decision Process Display Options Considered Purchase Recommendation Anticipated Timelines

Classroom Displays Decision Process Worked with Tech Committee... Discussed Classroom Needs Reviewed Display Options  Decided on Best Solution for Each Level Expanded Committee for Discussions Included All Secondary Principals Created List of Rooms in Need Designed an RFP with Options Evaluated RFP Responses Determined Recommended Solution

Display Options Considered Traditional SMART Board with Projector Interactive Epson Projector LCD SMART Interactive Flat Panel TV LCD Non-Interactive Flat Panel TV Ultra Short Throw Projector

Interactive Displays

LCD SMART Flat Panel TV Ultra HD LCD Monitor 75” Diagonal Image High Definition Image - 4K (2160p) Both Pen & Touchscreen Interactivity Useful Life 8-10 Years (20k hours) Cost $5,350

Traditional SMART Board/Projector Short or Ultra Short Throw 77”+ Diagonal Image High Definition 720p Both Pen & Touchscreen Interactivity Bulb Replacements Needed Useful Life 5-8 Years Cost $4,525

Interactive Epson Projector Projector uses Existing Whiteboard Whiteboard Often Need Replacing for Touch 77”+ Diagonal Image High Definition 800p Only Pen Interactivity Bulb Replacements Needed Useful Life 4-7 Years Cost $2,705

Non-Interactive Displays

LCD Flat Panel HD TV LCD Monitor 75” Diagonal Image High Definition 4K (2160p) No Interactivity Useful Life 6-8 Years Cost $3,780

Ultra Short Throw Projector Ultra Short Throw – 1 Foot Mount 77”+ Diagonal Image High Definition 800p Bulb Replacements Needed Useful Life 4-7 Years Cost $2,005

Recommendation: Interactive LCD SMART Panel 8-10 Year Life 4K Resolution No Bulbs Increased Brightness Touch & Pen Interactive 5 Year warranty

Staff/Student “Airplay” Options Wireless Connectivity for All BYOD Devices iOS Mac OS Android Windows Chromebooks Runs Smart Notebook Software

Displays Bid Results Bidder Base Bid(MS only) Base Bid (MS and HS) Digital Age Technologies $307,368.00 VSC $655,270.67 Tierney Bros. $808,219.31

Displays – VSC Purchase Recommendation 75” LCD Interactive Flat Panel Displays (HS = 67) $366,724.98 75” LCD Interactive Flat Panel Displays (MS = 71) $408,815.52 Deduct HDMI/USB Cabling ($56,796.66) Award Total $718,743.85 Total Budget $750,000

Displays - Project Timelines Spring to Fall 2017 Planning Design and Bid December - February 2017 Out for Bid February/March 2017 Bid Review March 2017 Request Board Approval April 2017 Equipment Arrival May 2017 Installation Starts May 2017 Installation Completes Winter 2017

Clocks Agenda Decision Process Options Considered Purchase Recommendation  Anticipated Timelines  Next Steps / Questions and Answers 

Clocks - Background Current Dukane system provides digital clocks and video distribution Video Distribution being transitioned to new solutions for: Recorded Video Announcements Available to Staff/Students/Parents Accessible on Building Website Secondary Student Call Down to Office/Counseling (Schoology)

Clocks Decision Process Current Dukane Digital Clock System is Failing  Cannot get parts  Clocks are failing Worked with Tech Committee...  Discussed Clock Needs (Classrooms & Hallways)  Designed an RFP with Options  Evaluated RFP Responses  Determined Recommended Solution Video Distribution – moving to new solution this spring with existing tools and not buying new video distribution system. New system $200,000-300,000 and teachers do not need another system. TRC working with teachers who create video announcmeents now to implement new solution by spring and eliminate need for TV's in rooms so they can be removed.

Clock Options Considered Digital  Analog Countdown Feature for Student Notification Digital vs. Analog   Fiscal Responsibility – Digital More Expensive  Benefit of Analog in Elementary Classrooms

Recommended Clocks Hallway/Large Areas Angle Mount Double Clocks Flush Mount Angle Mount Countdown (will be Red)

Recommended Clocks Classrooms Flush Mount

Clocks Bid Results Bidder Manufacturer Base Bid Sound Engineering Sapling $391,473.00 Digital Age Technologies CareHawk $403,787.00 I.COMM Primex $430,372.96 Amcomm $492,000.00

Clocks – Sound Engineering Purchase Recommendation Digital Clocks in Hallways and All Large Areas (K-12) Digital Clocks (Caged) in Areas Needed (Gyms, etc) Analog Clocks in Classrooms (K-12) Countdown Feature for Secondary (6-12) Total Purchase Cost $391,473 Total Budget $450,000 Anticipated Allowances $15,000 Transportation Building (was not included in base bid) Additional/Changes (clock additions or changes as needed)

Project Timelines Spring to Fall 2017 Planning Design and Bid December - February 2017 Out for Bid February/March 2017 Bid Review March 2017 Request Board Approval April 2017 Equipment Arrival May 2017 Installation Starts May 2017 Installation Completes Summer 2017

Questions and Next Steps