1. Board of Education Workshop – April 2015
Technology Update
Board of Education Workshop – April 2015
Kris Young
Director of Technology

2. Agenda Video Surveillance Solution UPS Replacement Project
iPad Purchases Using TRIG SPOT Bid
Timelines
Questions

3. Why a New Video Surveillance System?
Existing System
Purchased 8 years ago
No centralized management or storage – each building is an individual system
Existing Analog cameras connected to Failing DVRs – costly to repair
Some cameras have already failed and several don't have appropriate resolution
High Schools have areas in need of camera coverage
Proposed New System
Collaborative project with the Troy Police and Troy School District
Integrates with Troy Police existing video surveillance system software
All existing cameras recorded on state-of-the-art servers for centralized management
Incident review will be more easily facilitated by the District and the Troy Police
Utilizes existing analog cameras and adds some new cameras to HS areas in need of coverage
Enables Troy PD Dispatch Center monitoring during emergency situations
Allows purchase off the Troy Police existing competitively bid contract
$360,000 project cost includes 3 years of maintenance (Original Budget $345,000)
Annual maintenance costs estimated at $11,375 in year 4 and $14,625 in year 5

4. UPS Replacement Project
Project Purpose
Support phone operation in the main offices for up to 30 minutes
Protect equipment from power outages, power surges and brown-outs
Project Details
Replacement and installation of new Uninterruptible Power Supplies (UPS) units
Locations include …
All elementary and middle school main equipment closets (MDF)
And, as necessary, some schools intermediate equipment closets (IDF)
Removal and proper recycling and/or disposal of existing UPS units for those that cannot be utilized elsewhere
Connection of network switches to new UPS units
Procurement
Purchasing off REMC contract, a competitively bid pricing vehicle
Utilizing Sehi as a known implementation provider
Cost estimates are currently being prepared and will come in at or under budget

5. Project Timelines May 5th- Board Approval Recommendation
May – Solution Design
June – Product Delivery
June/July – Implementation
Aug - Training
Aug – New System Operational

6. iPad Purchase Planned Project Purpose
Purchase approximately 3,800 devices to finish 1:1 initiative for grades 3-8
Utilizing bond funds, 22i TRIG rebate incentives received and iPad 2 buy back funds
As in years past…
Expecting free Apple Professional Development to be provided
Expecting rebate incentives to be provided (based on state wide purchase volumes)
Procurement
Purchasing off Statewide Purchasing Online Tool (SPOT) contract, a competitively bid pricing vehicle
Pricing is bid by the Michigan 22i Technology Readiness Infrastructure Grant (TRIG) Initiative
Total spend is expected to be $1,995,000

7. Project Timelines May 5th- Board Approval Recommendation
May/June – iPad and Case Delivery
June – iPad Setup and Prep for Students
July – Student iPad Pickup
Aug – All Students with iPads - Ready for School Start

8. Tech Update Questions