Facilities Services Administration Building Five-S Project Presented by Charles Kennedy

Five-S 1. Sort Out 2. Scrub Workplace (Shine) 3. Select Locations (Straighten) 4. Set Locations (Standardize) 5. Sustain

Getting Started Held preplanning and training meetings Coordinated with: Recycling & Solid Waste Moving & Surplus American Data Group (Shredding) University Archives Records Management Mike Martyn, SISU Kicked-off Five-S event with group meeting and coaching from Mike

Day 1

Day 2

Sustaining Our Progress Follow-up event planned for the fall Boxes are continuing to be sent to Records Management, Archiving and Central HR

Cost Savings: Office Supplies Identified what we already had Eliminated duplicate orders Implemented just-in-time ordering Established centralized supplies and decreased hoarding

Efficiency Gains Eliminated outdated supplies Verified that we were saving the appropriate documents Improved records retention awareness and accuracy Saved steps, redundant motion and time spent looking for work tools

Safety & Sanitation Cleaned and sanitized Checked cords, plugs and electrical outlets Improved fire safety Improved earthquake safety

Team Building & Employee Motivation Built lasting camaraderie Increased focus and productivity Introduced a change in perception Transferred lessons learned

Found in the FSAB: 36 boxes of paper for shredding, 14 boxes of paper for archiving 5 excess file cabinets 35 boxes of used binders (~400) 50 pads of 1998 leave forms 350 pads of expired time cards 1000 plastic forks Financial report from 1971 Typewriter cleaner from 1953 Plastic lobster 100,000+ paper clips

Before & After