Marin Community College District Sample Contracts Review Board of Trustees Meeting June 28, 2005

Standard Form Contracts/Agreements Reasons for using Standard Form Contracts/Agreements To ensure that all consultants are working under the same terms and conditions/rules To ensure consistency of documentation and administration To streamline procurement processes Coordination with construction contract and general conditions Ensure consistency in work products from design professionals

Difference in Forms/Format of PSAs Contract ComponentShortLong Scope of WorkParagraphAppendix A (small number of tasks)(numerous tasks, design phases & deliverables) CompensationLump Sum < $200KAppendix B (simple, clearly specified(by task, phase or payment schedule or singledeliverable) at completion) ScheduleUsually MeasuredAppendix C in Days (multiple milestone (usually less than 180 days)associated with task, phase or deliverable and usually measured in months/years)

Difference in Forms/Format of PSAs (cont.) Contract ComponentShortLong DeliverablesCovered in Scope Appendix D (usually 1 or no more (listed by task or than a few)phase) InsuranceAppendix AAppendix E (similar to Appendix E)(limits consistent with level of risk & industry norms) Terms & ConditionsGeneral/BroadMore Specific & (2 plus pages) Detailed (16 pages)

Professional Service Agreement When to Use Which Form Contract ParameterShort FormLong Form Scope of WorkLimited / FocusesComplex Duration of ContractShort DurationLonger Duration (years) (days or months) Level of Risk to DistrictLimitedSubstantial Exposure Consultant CompensationGenerally less thanGenerally more than $200,000$200,000

Examples of When to Use the Short Form PSA CCS Group - Space Inventory Sandis Humber Jones - Surveying & Preliminary Infrastructure Assessments Allana-Lippert - Roof Replacement on three buildings at the Kentfield Campus

Examples of When to Use the Long Form PSA Any contract requiring Full Service Design Any complex scope of work requiring the prime consultant to have multiple sub-consultants Any contract that represents a substantial risk to the District Large-value construction projects

Questions & Answers Jose Nunez Director of Modernization (415) Dave Kirn Program Manager (415)