Internet Rechartering - 2019 For All Charter Processors Quick Refresher What’s New Tutorials and assistance Timeline Recharter Training for First Time Processors to follow Training Last Updated 8/07/18

Internet Rechartering - 2019 Sign for your unit’s Recharter Packet Includes unit specific access code for Internet Recharter System Available at October Round Table Complete the Packet Check Out Card and return it to District Commissioner or designee If you do not have the Packet Check Out Card, make sure Council staff knows who to contact about your unit Charter. On-line Internet Recharter System available Oct. 4.

Internet Rechartering - 2019

Internet Rechartering - 2019

Internet Rechartering - 2019 Recharter Help Docs: 2019 Recharter Guidebook 2019 Recharter Training for New Users 2019 What’s New this Year for returning users.

Internet Rechartering - 2019 Takes you to an alternate on-line recharter access point Where to get help from the council, ask for the Registrar. Or contact your Unit Commissioner for local assistance, support and recharter help. https://www.scouting.org/commissioners/internet-rechartering/

Internet Rechartering - 2019 Log on link for Internet Rechartering site.

Internet Rechartering - 2019 On-Line Internet RecharteringTutorial

2019 Rechartering – What’s New Internet Browser Use Firefox or Chrome internet browsers These browsers will fully support the Internet Rechartering interface. Using Internet Explorer 9.0, 10.0 or 11.0 or higher to interface with Internet Rechartering is difficult at best. Need Compatibility View turned off. JavaScript must be enabled. Go to https://www.scouting.org/commissioners/internet-rechartering/ for more browser help with Internet Explorer set up.

2019 Rechartering – What’s New

2019 Rechartering Always Load the Council Information!

2019 Rechartering – What’s New PC = NM If an adult was previously registered as Parent Coordinator, this position will not display on the roster for that adult. The Parent Coordinator has been discontinued by BSA. You should select the New Member Coordinator (NM) position to replace Parent Coordinator. Or you may select another position for this person if the adult is renewing. You will not be able to proceed past Check Roster unless this is resolved. Don’t forget about Unit Reserve Positions 91 = Scouter Reserve 92 = College Scouter Reserve

2019 Rechartering – What’s New All registered leaders must complete the NEW Youth Protection Training (YPT) before 1 October 2018. As of January 1, 2018, no new leader can be a registered without first completing youth protection training. As of October 1, 2018, no unit may re-charter without all leaders being current on new version of youth protection training. Registrars no longer have the ability to approve charters without full compliance. Previous version of YPT expiration dates adjusted to sunset 30 Sep. 2018

2019 Rechartering – What’s New Current YPT is Required New Youth Protection Training is required to be current for each adult leader as of the effective date of the new charter term. If YP is not current, then at Check Roster an error will occur that must be resolved. Must enter the course and date completed from the New YPT completion certificate to the person’s record at Update Member Data and include a copy of the certificate with the charter packet.

2019 Rechartering Adult Application and YPT Certificate Required All new adult volunteer leaders must complete the Adult Application and provide their certificate of completion for Youth Protection Training. This applies to: any adult record entered online during Internet Rechartering, any youth member who is promoted to an adult position during Internet Rechartering, and any adult who was previously only in the position of Executive Officer, Lion Adult Partner, and Tiger Adult. Venture Scouts at Age 18 For youth in Venturing and Sea Scouts who become Venturing Participants at age 18, the Adult Application is required to comply with authorization to conduct a Criminal Background Check. If done during Internet Rechartering, the Adult Application must be submitted to the Council.

2019 Rechartering – What’s New or with unit access code (Pack to Troop).

2019 Rechartering – What’s New Promote Members function Youth members will not be shown for selection unless age eligible to join the promoting unit. For youth who are old enough to be adult leaders, the record of the youth may be selected for an adult position. Use Promote Members instead of creating a new adult record to maintain the continuity of the person’s history and to avoid duplication.

2019 Rechartering – What’s New How can I print the roster before the final steps? Go to Review Roster on the right panel and click Review/Print Roster button. This can be done at any point after Stage 1 is completed. The roster appears in a new window. You can print this page, but remember, this roster is a draft ONLY and is not final and cannot be turned in to the council. To print the roster: 1. Right-click in the new window. 2. From the drop-down menu, click Print. 3. In the print dialog box, choose a printer. Click Print.

2019 Rechartering – What’s New If signing electronically, still need to print the hard copy final recharter application and include it for turn in to council with the recharter packet.

Sign the Charter !! The Unit Charter Renewal Package contains: The Charter Renewal Application Registration Fee detail and totals page (troop check for amount listed) Lines for the original signatures of the Executive Officer / COR , Unit Leader, and the Council Representative Ima D. Sponsor The Executive Officer or the Chartered Org Rep can sign (if signed electronically on-line only Unit Leader and Council Rep need to sign) Nug District, Esq. The Commissioner can sign, but the District Executive will also sign Makin Leaders The Unit Leader needs to sign to approve the charter

2019 Rechartering – What’s New Select Cash option if paying by troop check, cash or NSC unit renewal account. DO NOT USE Credit Option for NSC DO NOT USE E-Chekc Option for NSC Can Pay NSC as a credit into unit Recharter account with check, cash or Visa, MasterCard or Discover CC accepted w/o 3% fees.

2019 Rechartering – What’s New Do Not Use the Credit Card or E-Check Payment Option

2019 Rechartering – What’s New Do Not Use the Credit Card Payment Option - But if you do…

2019 Rechartering Errors on Northern Star Scouting Recharter Envelope Registration Fees are Not Pro-Rated for new youth registrations. Turn In date is incorrect.

2019 Rechartering Recharter Fees Individual 12-month Registration Fee $33.00 ($2.75 per month) New Scouts: Sep-Dec $11.00 Oct- Dec $8.25 Nov-Dec $5.50 Dec $2.75 Boys Life Subscription $12.00 ($1 per month) New Scouts: Sep-Dec $4.00 Oct- Dec $3.00 Nov-Dec $2.00 Dec N/A Recharter Unit Fee $40.00 Do Not Use the Credit Card Payment Option Prevents NSC for making any edits to the Charter, meaning any defects cannot be corrected locally by NSC, must be corrected by National. Do Not Use the E-Check Payment Option Not available for NSC units. Recharter period and new expiration date Jan 1, 2019 through Dec 31, 2019

Time Line for 2019 Rechartering Sept. 2018 – Identify your units Charter Renewal Processor Processor attends recharter training or takes on-line recharter tutorial. Ensure all SNFS apps are completed and turned in to NSC by Sep 22. Identify new leaders, secure applications and complete YPT and new leader training 1-15 Oct . 2018 – Unit Recharter Processor Sign for unit recharter packet and unit access code at Oct. Roundtable. Log on to Internet Recharter system and start the process , available after Oct 4. Collect new youth and new adult applications and training certificates for YPT & leader training Collect fees to be paid by members Review charter, makes edits, additions, verify applications and YPT certificates for new members Best to Turn in at Nov 2018 RT – Units Recharter Processor Submit the on-line charter to council Print the final Charter Renewal Application Unit Leader and COR sign the charter application. Ensure the packet includes 1) unit check for recharter fees 2) signed charter 3) updated fees form 4) all new leader applications with authorization for background and ensure both are signed 5) New YPT pdf certificates with all applications. On-Time Recharter for JTE. Defect free Recharter Packets must be turned in to Council before: 30 Nov 2018 to be considered an “on-time” registration for Platinum and Gold JTE 15 Dec 2018 to be considered an “on-time” registration for Silver or Bronze JTE..

Internet Rechartering - 2019 Unit Charter Renewals should be turned in at the November District Roundtable Meeting http://www.northernstarbsa.org/about-roundtables

Remember there’s Still One Last Step If you cannot make it to Round Table, turn in your fully completed, defect free Recharter packets to Northern Star Council with a unit check for all fees. Defect free Recharter Packets must be turned in to Council before 30 Nov 2018 to be eligible for Journey 2.0 Platinum or Gold, and in by December 15 to be eligible for Journey 2.0 Silver or Bronze.

2019 Recharter Training First Time Processors - Stay tuned, more detailed training to follow.

2019 Internet Rechartering Update HAPPY RECHARTERING !!!