NH PTAC Presentation Congratulations, Youve been awarded a contract. Now what? DCMA is here to help you! Sandee Murray, Administrative Contracting Officer.

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Presentation transcript:

NH PTAC Presentation Congratulations, Youve been awarded a contract. Now what? DCMA is here to help you! Sandee Murray, Administrative Contracting Officer DCMA Manchester Date: February 28, 2007

2 What is DCMA? The Defense Contract Management Agency (DCMA) is the Department of Defense (DoD) component that works directly with Defense suppliers to help ensure that supplies and services are delivered on time, at projected cost, and meet all performance requirements.The Defense Contract Management Agency (DCMA) DCMA directly contributes to the military readiness of the United States and its allies, and helps preserve the nation's freedom.

3 Award with DCMA

4 Merrimack Portsmouth Peterborough Hudson Londonderry DCMA Manchester: 2 offices 40 people QAR locations 1250 contracts $700 Million 150 contractors

5 What is DCMA? Before contract award, DCMA provides services to help buying activities construct effective solicitations, identify potential risks, select the most capable contractors, and write contracts that meet the needs of our customers in DoD, Federal and allied government agencies (Israel, Turkey, Korea). (Formal Preawards: financial, quality, manufacturing capacity, technical ability, delivery schedule. Informal s on PBPs, responsibility, accounting systems, delinquency etc.) After contract award because DCMA offices are geographically located close to the contractors, DCMA monitors contractors' performance and management systems to ensure that cost, product &/or performance, and delivery schedules are in compliance with the terms and conditions of the contracts.

6 DCMA Contract Management DCMA Administrators: Work on contractor payment problems with DFAS. Approve contractor payment requests for progress payments, commercial item financing, performance based payment requests, 2 in 1 Invoices, final vouchers. Conduct post-award orientation conferences. Train and work with contractors on WAWF (wide area work flow) DOD electronic payment program. Conduct contract negotiations. Monitor overhead rates on cost-type contracts. Liaison with DCAA. Close out contracts. Process novation and change-of-name agreements. Issue modifications to contracts: i.e. extend delivery dates, correct typos, change quantity.

7 DCMA Contract Management Other DCMA Services: Quality Assurance & Product Inspection Industrial Specialist (deliveries & production control) Transportation (GBLs) Packaging Engineering Software Engineering Property (government furnished material) Pricing (reviews proposals, rates) Safety Small Business

8 Post-award Orientation Conference Items Review the contract page by page. Understand all abbreviations. Read the FAR & DFARs. Give a complete copy to your billing department. Use WAWF to get paid. DFARs (Electronic subm.) Combo/Invoice must be exactly as the contract is. (line item: 0001AA, not 0001, Unit of measure: 5 each, 5 hours) DFAS payments are 30 days from date of acceptance. Only take direction from a written modification signed by PCO or ACO, not s, verbal instruction from program manager, etc. Work with administration office first. We are in NH and can have face to face meetings with you. (PCOs can retain administration.) If origin inspection/acceptance notify QAR at least 7 calendar days in advance. Notify Industrial Specialist if shipments will be late & why.

9 Post-award Orientation Conference Items Contd Inspection & Acceptance at Origin means the QAR must sign the WAWF combo/invoice (shipment document) before you ship the product. FOB origin is freight on board for transportation. It has nothing to do with Inspection and acceptance. Request Inspection & Acceptance at Origin vs. Destination. Payment is sooner. Financing Possibilities: 1.Commercial Item Financing (CIF) - 70% of contract based on time schedule with payments no backup or verification required. 2.Progress Payments (PPs) - LB 80%, SB 90% based on actual costs incurred extensive backup required. 3.Performance Based Payments (PBPs) - 90% based on priced events limited backup that event is successful. 4. Vouchers for cost contracts - 100% costs 85% of fee based on actual costs incurred

10 Oooops!

11 Thank You THE END Sandee Murray 2 Wall Street Manchester, NH (603)