1. Advice to Industry Panel – Contract Management Perspective
Presented By:
Janet Carlson
April 25, 2005

2. Advice to Industry Panel Contract Management Perspective
Basis for Award
General Evaluation Considerations
Preaward Survey
Sample Proposal Checklists 2
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3. Advice to Industry Panel Contract Management Perspective
Basis for Award
“Best value”, low price, or low price technically acceptable
Relative importance of factors and subfactors
FAR Part 12 – “Offer most advantageous to the Government based upon factors contained in the solicitation.”
Past performance 3
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4. Advice to Industry Panel Contract Management Perspective
General Evaluation Considerations
Can the contractor execute?
Is the pricing too good to be true?
Has the contractor demonstrated they understand requirement?
Does the contractor understand our business?
Are there unique advantages to the approach? 4
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5. Advice to Industry Panel Contract Management Perspective
Preaward Survey?
If you are new to Government contracting
Non-commercial applications 5
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6. Advice to Industry Panel Contract Management Perspective
Sample Review Items
Provide information on price agreements reached between the Government and the contractor, as necessary
Determine contractor responsiveness to the work order, contract modification, etc., and the adequacy of the information submitted
Notify contractor of noted proposal inadequacies and coordinate corrective action through the PCO 6
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7. Advice to Industry Panel Contract Management Perspective
Sample Checklist – General:
If actual costs have been incurred, if so, request a report from the contractor’s accounting system, showing actual costs incurred
Obtain information from the “Contractor Organization and Systems” page of the most recent audit report to determine if there are any outstanding issues that could impact this proposal
Request DCAA verification for current rates and factors if the overall cost is significant 7
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8. Advice to Industry Panel Contract Management Perspective
Sample Checklist - Direct Labor:
A description of the basis of the direct labor rates
The most recent category averages and the method used to categorize
A matrix of category average rates to RFP rates if RFP categories were proposed
Most recent payroll register
U.S. Department of Labor Wage determination sheets, Survey Data, if applicable. GSA-approved schedule rates and the basis for their applicability to this contract
Letters of Employment, if applicable
Support for the proposed escalation factor (basis, application, etc.)
The basis of the labor hours
Uncompensated time factors proposed and the history to support these factors 8
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9. Advice to Industry Panel Contract Management Perspective
Sample Checklist - Indirect Rates:
The basis for the proposed indirect rates (G&A)
Budget showing both the pools and the bases by cost element for each indirect rate for the entire period of performance
Year-to-date actual for all of the indirect rates showing all pool and base items
Prior year actual and an explanation for any changes
An explanation for any changes in rate/pool/base structure since the end of the last fiscal year 9
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10. Advice to Industry Panel Contract Management Perspective
Sample Checklist -
Material Costs:
A list of all material items showing part number, quantity, and unit price and extended value
Support for the proposed costs (written quotes, catalog price, verbal quotes, negotiated prices or engineering estimates, etc.)
Subcontract Costs:
A copy of the cost and/or price analysis of proposed subcontracts, if performed 10
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11. Advice to Industry Panel Contract Management Perspective
Sample Checklist - Other Direct Costs (ODCs):
The basis for the proposed ODCs
All documentation for the proposed costs of hardware line item costs quantity and cost (written quotes, catalog price, verbal quotes, negotiated prices or engineering estimates, etc.) 11
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