1. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Department of Defense Military Bus Program Society of Government Travel Professionals April 2014 Ms. Maureen Rinehart

2. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Agenda Military Bus Program Overview Military Bus Agreement Passenger Surface Inspection Program (PSIP) DoD Business Opportunities Program Contact Information 2

3. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Military Bus Program Overview Focuses on ensuring safe, reliable surface transportation for DoD travelers Essential to meeting movement requirements during peacetime, contingency, and national emergencies Program provides: –Flexible, accessible, safe, and cost-effective ground transportation –Over 400 DoD-approved carriers Program partnerships with other federal agencies include: –Federal Motor Carrier Safety Administration –Department of Homeland Security –National Transportation Safety Board 3

4. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Military Bus Agreement Establishes terms, conditions, and safety standards for commercial motor carriers, incorporates regulations outlined in Federal Motor Carrier Safety Regulation Provides guidance on: –Carrier qualification Application Quality assurance requirements –Carrier compliance Performance Requirements Inspectionsscheduled and unscheduled 4

5. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Military Bus Agreement (continued) Requirements for program participation: – Signed MBA original signature page – Active Interstate DOT passenger operating authority – DOT Safety Fitness Rating must be Satisfactory – Current insurance certificate coverage of $5M – Drug & alcohol testing program – Certified financial documents and/or statements – System of Award Management registration www.sam.gov or (888) 227-2423 www.sam.gov 5

6. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Passenger Surface Inspection Program (PSIP) Helps maintain a core base of qualified carriers Program includes: –Application/investigation –Pre-qualification off-site evaluation –On-site pre-qualification inspection Facility, terminal and equipment –On-road performance monitoring –On-site scheduled inspections Facility, terminal and equipment –Unscheduled vehicle/driver inspections 6 Photo Courtesy of U.S. Army

7. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Passenger Surface Inspection Program (continued) PSIP establishes a desired level of safety and compliance for DoD throughout the bus industry –Sets a higher level of accountability to ensure compliance with the Federal Motor Carrier Safety Regulation Drug and alcohol testing and driver qualification violations are among the most problematic compliance issues for carriers 7

8. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) DoD Business Opportunities Military movement solicitations (centrally procured) –New Group Operational Passenger System (GOPAX) Electronic web-based system https:// www.distribute.mil/welcome Recruit travel –Repetitive travel requirements solicited annually –FY14 requirements included 88 bus routes FAR-based Contracts (FEDBIZOPPS) –https:// www.fbo.govhttps:// www.fbo.gov Locally arranged moves –Transportation Offices at Military installations –Commercial Travel Offices –Military Reserve Centers/National Guard sites –College ROTC/High School JROTC 8

9. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) DoD Payment Procedures Methods of payment –Government Travel Charge Card – Citi –Government Transportation Request (GTRs) (SF1169) Government Charter Coach Certificate Standard Carrier Alpha Code (SCAC) –FAR-based contracts Wide Area Workflow (WAWF) http://www.dfas.mil/contractorpay.html System of Award Management Registration (CCR) is required –Carrier must renew annually –www.sam.govwww.sam.gov 9 Pre-Payment Audit of GTRs National Traffic Service (NTS) 151 John James Audobon Pkwy Amherst, NY 14228-1185 (800) 775-8253

10. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Program Contact Information DTMO website – www.defensetravel.dod.mil under Commercial Travel Management:www.defensetravel.dod.mil –Copy of the Military Bus Agreement –Vendor contacts –Military Bus FAQs Group Moves and Recruit Travel –milbus@dtmo.pentagon.milmilbus@dtmo.pentagon.mil –571-372-1301 fax 10