Temporary Appointment Process Student Services Pilot Teesha Petker, HR Advisor

Pilot start date: October 1, 2016

AGENDA Current Process Background Three step hiring process Benefits to Manager Benefits to UW Three step hiring process Requisition Recruitment Candidate Selection Forms and Resources Questions

CURRENT:

BACKGROUND Stakeholders: The new temporary appointment process was created to: provide improved HR support to managers throughout the hiring process provide appropriate due diligence during candidate selection to mitigate risk to the university Stakeholders: Hiring managers within Student Services University of Waterloo

BENEFITS TO MANAGER Increased support from HR: Posting process Hiring best practices Documentation and background checking (references, credentials, etc.) Offer letter Due diligence Salary recommendations Notice and severance obligations Benefit/Pension eligibility Better candidate experience Clear and consistent process Formal offer letter Clear and consistent communication in relation to employment and benefits

BENEFITS TO UW Mitigation of risk All appropriate approvals are in place prior to offer and start date Notice/severance obligations are determined prior to job offer Qualifications, credentials and reference checks are made prior to offer if required Salary equity Benefit/pension eligibility Improved accountability and oversight of “hidden workforce” Ensuring that the best candidate is hired

THREE STEP PROCESS Requisition Recruitment Candidate Selection

Temporary Hiring Process:

OLD FORM NEW FORM No offers of employment to be extended until appropriate approvals are in place

REQUISITION RECRUITMENT CANDIDATE SELECTION REQUISITION No offers of employment to be extended until appropriate approvals are in place

RECRUITMENT Choose your own adventure: REQUISITION RECRUITMENT CANDIDATE SELECTION RECRUITMENT Choose your own adventure:

REQUISITION RECRUITMENT CANDIDATE SELECTION CANDIDATE SELECTION If there are severance obligations, Provost approval will be required HR due diligence: Notice and severance obligations Benefits and pension eligibility and cost (if required) Past UW employment Qualifications Professional credentials (if required) Background checks (if required) Offer letter: Start & end dates Probation period Working Hours per week Salary Vacation entitlement Benefit eligibility Parking

https://uwaterloo.ca/human-resources/temp-appointment-pilot FORMS AND RESOURCES https://uwaterloo.ca/human-resources/temp-appointment-pilot

Questions?

CUPE