Old Dominion University The Department of Human Resources Presents BENEFITS 101 7/04 5/09 Old Dominion University Department of Human Resources

What is the purpose of Benefits 101? Provide information on what benefits are available. Explain where to find your benefit information Provide information on what to do if there is a problem; who to contact. 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources Program Content What benefits are available? What benefits are provided by Old Dominion University to full time employees? How to find out what you have? How can you make changes? 5/09 Old Dominion University Department of Human Resources

What Benefits are Available? Retirement Life Insurance COVA Health Care Tax Sheltered Annuities Deferred Compensation Employer Cash Match Flexible Reimbursement Accounts 5/09 Old Dominion University Department of Human Resources

What Benefits are Available (continued) Long Term Disability Accidental Death/Dismemberment Legal Plan Optional Life Insurance Long Term Care Insurance 5/09 Old Dominion University Department of Human Resources

What Benefits are Available? (continued) Workers’ Compensation Return to Work Program Holidays Employee Assistance Program University I.D. Card Tuition Assistance Virginia Sickness and Disability Program (VSDP) 5/09 Old Dominion University Department of Human Resources

What Benefits are Provided as a Condition of Employment? VRS Basic Life Insurance Retirement Plan Membership 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources Retirement Plans Classified Employees: Virginia Retirement System (VRS) Faculty/Faculty Administrators: - OR - Optional Retirement Plan (ORP) 5/09 Old Dominion University Department of Human Resources

Virginia Retirement System (VRS) defined benefit plan with a formula to calculate retirement benefits based on age, years of service, salary VRS assumes all investment risk vested after five years of service Member Benefit Profile sent each Fall with service, contributions, interest, life insurance, projected retirement benefits Employees hired after 1/1/99 automatically enrolled in the Virginia Sickness and Disability Program (VSDP) (faculty may elect or decline) 5/09 Old Dominion University Department of Human Resources

Optional Retirement Plans plans are portable (take with you if you leave ODU employment vested immediately employee determines how contribution is invested and assumes all risks for investment options investment gains and losses affect retirement benefit defined contribution plan irrevocable election 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources Life Insurance Coverage is provided by ODU for full time and part-time salaried employees (enrollment required) Provider is Minnesota Life No medical examination required Natural and Accidental death benefit Accidental death and dismemberment benefit 5/09 Old Dominion University Department of Human Resources

Life Insurance (continued) Accelerated death benefit for terminal medical condition Safety belt benefit Repatriation benefit Taxes on basic group life (if coverage exceeds $50,000, the excess of $50,000 may be considered imputed income and subject to taxes) Safety Belt Benefit: If you die, or suffer dismemberment in an accident life insurance benefit will pay an additional amount equal to 10% of the accidental death or dismemberment amount, provided seat belts were in use. Maximum payout is $50,000. Repatriation Benefit: if you die in an accident at least 75 miles from home, pays an additional accidental death benefit for returning your remains; either the cost of transportation or $5,000 whichever is less. Felonious Assault Benefit: insurance benefit pays an amount equal to the lesser of $50,000 or 25% of the accidental death benefit if you die or suffer dismemberment because of an assault. 5/09 Old Dominion University Department of Human Resources

Life Insurance Coverage Natural Death: your annual salary rounded to the next highest thousand and doubled ($34,100 X 2 = $35,000 X 2 = $70,000) Accidental Death: four times your annual salary ($34,100 X 4 = $35,000 X 4 = $140,000) 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources Beneficiaries Paid according to the order of precedence if no beneficiary is designated: Spouse Child or children Parents If there are none of the above, executor or administrator of the estate or other designee. Reminder: Keep your beneficiary listing current. 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources What Benefits do I Have? I have no idea what benefits I have. How do I find out? Where is my benefits information available? Listed on your LEO On-line Pay Stub Department of Human Resources 5/09 Old Dominion University Department of Human Resources

When Can I Make Changes to my Benefits? within 31 days of hire during Open Enrollment periods some types of exceptions allowed 5/09 Old Dominion University Department of Human Resources

Let’s Talk about Health Care Most ODU employees are enrolled in COVA Connect An Optima Health Plan Available options: Out-of-Network , Expanded Dental, Vision/Hearing The employer pays a large portion of the health care premium Benefits are on a fiscal year basis (July – June) Three types of membership – Employee, Employee Plus One and Family coverage 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources Health care premiums are deducted from your paycheck before taxes are calculated. Less taxes paid giving you more spendable income. 5/09 Old Dominion University Department of Human Resources

When Can I Make Health Care Changes? During Open Enrollment (usually held April – May) Plan changes can be made at this time. Effective on July 1st. Qualifying mid-year event examples Change in employment of spouse Birth or adoption of child Marriage or Divorce Child no longer a dependent 5/09 Old Dominion University Department of Human Resources

How Do I Make Changes to my Health Care Plan? Visit: www.dhrm.virginia.gov At the Health Benefits Tab, click on: EmployeeDirect; Log on with your personal Health I.D. and passcode (to get a passcode, if you do not have one, follow the EmployeeDirect instructions to have one mailed to you). Passcode is your confidential electronic signature 5/09 Old Dominion University Department of Human Resources

How Do I Make Changes to my Health Care Plan? (cont.) Submit an Enrollment/Waiver Form (new employee enrollment, open enrollment, or qualifying mid-year event change) Forms are available at: www.dhrm.virginia.gov Department of Human Resources 5/09 Old Dominion University Department of Human Resources

When will my Health Care Changes be Effective? Effective the first of the month FOLLOWING submission of your request (except for birth, adoption or placement for adoption which are effective the first of the month in which the event occurs) 5/09 Old Dominion University Department of Human Resources

Who Can Help me With my Health Care Problem? Read your health care Member Handbook and understand your coverage Review your Explanation of Benefits which is generated by the insurance company, after your health care visit If you need additional information, call Optima at 1-866-846-2682 or 687-6350 5/09 Old Dominion University Department of Human Resources

Review your Health Care Explanation of Benefits! If you are concerned about the explanation, call Optima (687-6350) or Anthem (800-552-2682) and ask for an explanation. AND/OR Discuss the billing with your Medical provider. Ask questions! 5/09 Old Dominion University Department of Human Resources

I DO NOT AGREE WITH THE BILL! Your health care is your responsibility. Review information when it is provided to you. Use your Health Care Member Handbook as a point of reference. Call Optima or Anthem and ask how the bill was coded by the provider. 5/09 Old Dominion University Department of Human Resources

How Can I File a Complaint or an Appeal? Follow the Complaint/Appeal Process described in the COVA Member Handbook. When talking with a health care representative, keep a record of the name of the person and the date. ALWAYS KEEP A COPY OF ANY INFORMATION THAT YOU PROVIDE. 5/09 Old Dominion University Department of Human Resources

Why Do I Have to File the Complaint or the Appeal? 2003 HIPAA Privacy regulations set forth by the U.S. Department of Health and Human Services, Office for Civil Rights, limit who can inquire about your protected health information. Only you or an individual involved in your care, or payment of your care, can ask directly about your protected health information. 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources ADDITIONAL OPTIONAL BENEFITS (This is a partial list; additional info is available on the Department of Human Resources website) 5/09 Old Dominion University Department of Human Resources

Flexible Reimbursement Accounts MEDICAL: you set aside pre-tax dollars for predictable medical, dental, vision care, or other eligible expenses not covered by your health care plan DEPENDENT CARE: you set aside pre-tax dollars for predictable eligible dependent care expenses, such as childcare. OPEN ENROLLMENT: Held in the Spring with annual Health Open Enrollment. YOU MUST RE-ENROLL EVERY YEAR! RE-ENROLLMENT S NOT AUTOMATIC! Flexible Reimbursement Accts have $3.67 monthly administration fee. 5/09 Old Dominion University Department of Human Resources

Flexible Reimbursement Accounts (continued) Medical Reimbursement Account $10 minimum per pay period $5,000 maximum allowable contribution payroll deducted pre-tax “use it or lose” it account; calculate only predictable expenses; there is no refund of monies not used 5/09 Old Dominion University Department of Human Resources

Flexible Reimbursement Accounts (continued) Dependent Care Accounts Annual Maximum $5,000 Minimum contribution (deduction) per pay period is $10 Covers dependent care expenses “Use it or lose” it account, for predictable expenses 5/09 Old Dominion University Department of Human Resources

How do I Request Reimbursement? Mail/Fax a completed Flexible Reimbursement Account Claim Form to: Contract Administrator Fringe Benefits Management Co. P. O. Box 1800 Tallahassee, FL 32302-1800 -OR- 1-850-425-4608 (fax number) 5/09 Old Dominion University Department of Human Resources

Optional Life Insurance Offered by the Virginia Retirement System May include coverage for spouse and dependent children Coverage available is 1X to 4X salary for employee and reduced amounts for spouse and dependents Evidence of good health may be required Underwriter is Minnesota Life (1-800-441-2258) 5/09 Old Dominion University Department of Human Resources

Long Term Care Insurance Available to full-time employees, their spouses, parents, and parents-in-law Medical Questionnaire may need to be completed Provider: Aetna Life Insurance Company (1-877-894-2470) VSDP participants have an employer paid $96 daily/2 year benefit amount 5/09 Old Dominion University Department of Human Resources

CIGNA Long Term Disability Available for full time employees earning >$15,000 Provides up to 60% of income after 180 days of disability Employee pays full premium Disability income is non-taxable Provider: Cigna Group Insurance (Life Insurance Company of North America) Open Enrollment October/November in conjunction with the Benefits Fair 5/09 Old Dominion University Department of Human Resources

Pre-Paid Legal Assistance Plan Covers a wide variety of legal services: purchasing/selling a home, preparing wills, traffic violations, divorce, and many other services Provider: Legal Resources of Virginia (757-498-1220) Open Enrollment in October/November in conjunction with the Benefits Fair 5/09 Old Dominion University Department of Human Resources

What is a TSA (403b) or DCP (457)? Voluntary tax deferred supplemental retirement savings/investment plans (tax sheltered annuities or Deferred Compensation Plan) Provider TSA companies are: American Express, Equitable, Fidelity Investments, Lincoln, MetLife, TIAA/CREF $ VALIC Provider DCP company is: ING Employer Cash Match may be an option. 5/09 Old Dominion University Department of Human Resources

What are the 2004 TSA(403b) and DCP(457) Annual Limits? UNDER AGE 50: $16,500 (can contribute to both a 403b and a 457) AGE 50 AND ABOVE: $22,000 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources What is Cash Match? ODU makes a contribution to your TSA(403b) or DCP(457) - up to a $40 maximum contribution per month Employee contributing at least $40 per pay period receive the maximum $20 per pay period match 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources You Can Enroll in a Tax Sheltered Annuity (403b), Deferred Compensation (457) and Cash Match at any time during the year. 5/09 Old Dominion University Department of Human Resources

How do I Get Information on Supplemental Retirement Plans? TSA information is available on the HR web page: http:www.odu.edu/af/humanresources/ DCP information is available on the VRS web page: www.varetire.org or 877-327-5261 Call HR to request a list of each company and the agent of records’ telephone number 5/09 Old Dominion University Department of Human Resources

VIRGINIA SICKNESS AND DISABILITY PROGRAM (VSDP) Provides eligible employees sick leave (8, 9 or 10 days annually) Family and personal leave (4 or 5 days annually) No carry-over from year to year Provides short and long term disability 5/09 Old Dominion University Department of Human Resources

What are my Responsibilities? Provide accurate, current information Notify HR of Address Changes or Name Changes or Dependent Changes Read the information sent out about benefits through e-mails, flyers, newsletters, University Announcements Remember that these are YOUR benefits and you need to understand them. 5/09 Old Dominion University Department of Human Resources

WORKERS’ COMPENSATION Job-related injuries Immediately report your injury to your supervisor, in writing, if possible Contact the Department of Human Resources at ext. 3-4196 Workers’ Compensation will be coordinated with VSDP coverage, if applicable 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources RETURN TO WORK PROGRAM Work and non-work related injuries Whenever the doctor prescribes restrictions Work is a therapy – transition back to work Part-time or light duty assignments are performed during recovery 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources RETURN TO WORK PROGRAM Work and non-work related injuries Whenever the doctor prescribes restrictions Work is a therapy – transition back to work Part-time or light duty assignments are performed during recovery 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources FOR MEDICAL, PRESCRIIPTION, BEHAVIORAL HEALTH & OPTIONAL VISION/HEARING QUESTIONS CONTACT: Optima Health 687-6350 1-866-846-2682 www.optimahealth.com/cova 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources FOR DENTAL QUESTIONS CONTACT DELTA DENTAL 1-888-335-8296 www.deltadentalva.com 5/09 Old Dominion University Department of Human Resources

Old Dominion University Department of Human Resources HOW DO I CONTACT VRS? Virginia Retirement System 1200 East Main Street P. O. Box 2500 Richmond, VA 23218-2500 1-888-827-3847 www.varetire.org 5/09 Old Dominion University Department of Human Resources

OTHER HELPFULTELEPHONE NUMBERS AND ADDRESSES Minnesota Life 1-800-441-2258 P. O. Box 1193 Richmond, VA 23218-1193 Aetna Long Term Care 1-877-894-2470 VSDP 1-800-652-5602 (Third Party Administrator is Unum) 2211 Congress St. Portland, ME 04122 5/09 Old Dominion University Department of Human Resources