Microsoft Office XP Illustrated Introductory, Enhanced Formatting Text and Paragraphs

Objectives Format with fonts Change font styles and effects Change line and paragraph spacing Align paragraphs Work with tabs Formatting Text and Paragraphs Unit C

Objectives Work with indents Add bullets and numbering Add borders and shading Formatting Text and Paragraphs Unit C

Unit Introduction Formatting Enhances the appearance of a document Creates visual impact Illustrates the document structure Adds personality and professionalism to your document Formatting Text and Paragraphs Unit C

Formatting with Fonts A font is a complete set of characteristics with the typeface. Arial, Times New Roman, Courier The size of text, or font size, is another way to impact text appearance. Font size is measured in points A point is 1/72 of an inch Formatting Text and Paragraphs Unit C

Formatting with Fonts (cont.) It’s important to use fonts that augment the document purpose. Font list arrow 20-point Arial, dark blue 14-point Arial, dark blue Formatting Text and Paragraphs Unit C

Formatting with Fonts (cont.) Clearing text formatting Use the Clear Formats command to return text to its default settings By default, text is 12-point Times New Roman Paragraphs are left-aligned and single spaced Point to Clear on the Edit menu, then click Formats Formatting Text and Paragraphs Unit C

Changing Font Styles and Effects Apply font styles, font effects, and character-spacing effects Make text darker or bold Slant text by applying italic Bold, scale of 150% Italic Bold Formatting Text and Paragraphs Unit C

Changing Font Styles and Effects (cont.) Changing the case of letters Change letters from uppercase to lowercase and vice versa Sentence case capitalizes the first letter of a sentence Title case capitalizes the first letter of each word Change Case command on the Format menu Formatting Text and Paragraphs Unit C

Changing Line and Paragraph Spacing Increased space between lines adds white space to the document Improves appearance Line Spacing list arrow 6 points of space added Line spacing is 1.5 Formatting Text and Paragraphs Unit C

Changing Line and Paragraph Spacing (cont.) The Format Painter allows you to copy all formatting attributes of selected text and apply to other text. Use to copy multiple format settings or individual ones Formatting Text and Paragraphs Unit C

Changing Line and Paragraph Spacing (cont.) Formatting with Styles Apply multiple format settings in one step with a style A style is a set of formats, such as font, font size, and paragraph alignment A style is named and stored together Click the Styles and Formatting button on the Formatting toolbar Formatting Text and Paragraphs Unit C

Changing Line and Paragraph Spacing (cont.) Formatting with Styles (cont.) Styles and Formatting task pane Character styles Paragraph styles Character style Paragraph style Formatting Text and Paragraphs Unit C

Aligning Paragraphs Paragraphs are aligned relative to the left and right margins. By default, text is left-aligned, flush with the left margin Ragged right edge Other paragraph alignments Right-align: text is flush with the right margin Center: text is positioned evenly between margins Justify: text is flush with both left and right margins Formatting Text and Paragraphs Unit C

Aligning Paragraphs (cont.) Examples of text alignment Right-aligned Center-aligned Justified Left-aligned Formatting Text and Paragraphs Unit C

Aligning Paragraphs (cont.) Reveal Formatting task pane Shows the formatting applied to the text and paragraph Click – to hide information Format setting Click to change setting Click + to hide information Formatting Text and Paragraphs Unit C

Working with Tabs Tabs align text vertically at a specific location A tab stop is a point on the horizontal ruler that identifies a text alignment location By default, tabs are located from the left margin every ½ inch Custom tab stops are manually placed on the ruler Formatting Text and Paragraphs Unit C

Working with Tabs (cont.) Types of tab stops Left, right, center, decimal point A tab leader is a line that appears in front of tabbed text. Left tab stop Right tab stop Tabbed text left-aligned Tab leader Tabbed text right-aligned Formatting Text and Paragraphs Unit C

Working with Tabs (cont.) Creating a table Information in rows and columns To create a table: Place the insertion point where you want a table Click the Insert Table button Drag to select the number of columns and rows Enter information in each cell Format the information using the buttons on the Formatting toolbar Formatting Text and Paragraphs Unit C

Working with Indents Indenting text moves the edge of the text from the left or right margin. The left or right edge of a paragraph or just the first line of text can be indented Indent markers on the horizontal ruler identify indent settings where the insertion point is located. Drag the indent markers to a new location to change the indent settings or Click the Indent buttons to change the indent settings Formatting Text and Paragraphs Unit C

Working with Indents (cont.) Indent buttons First Line Indent marker Hanging Indent marker Left Indent marker Indented text Right Indent marker Formatting Text and Paragraphs Unit C

Working with Indents (cont.) Indent marker functions. Formatting Text and Paragraphs Unit C

Adding Bullets and Numbering Bullets and numbering can help organize ideas in a document. A bullet is a character that appears before items in a list Numbering items in a list helps illustrate sequence and priority Formatting Text and Paragraphs Unit C

Adding Bullets and Numbering (cont.) Numbered list Bulleted list Formatting Text and Paragraphs Unit C

Adding Bullets and Numbering (cont.) Creating outlines Apply a hierarchical number style to a list To create an outline, apply a number style from the Outline Numbered tab in the Bullets and Numbering dialog box, then type information Demote or promote items with the Indent buttons Formatting Text and Paragraphs Unit C

Adding Borders and Shading Borders and shading enhance the information in a document. A border is a line added above, below, to the side, or around text Border style, color, and width can be formatted A color or pattern that is added behind words or paragraphs is called shading Apply using the Borders and Shading command on the Format menu Formatting Text and Paragraphs Unit C

Adding Borders and Shading (cont.) Formatting Text and Paragraphs Unit C

Adding Borders and Shading (cont.) Highlighting text in a document Important text can be highlighted using a transparent color Apply using the Highlight pointer To highlight text, click the Highlight list arrow, select a color, then select the text Highlighting can be removed Highlighting is printed Formatting Text and Paragraphs Unit C