Access Tutorial 1 Creating a Database

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Presentation transcript:

Access Tutorial 1 Creating a Database

What You Will Do In Tutorial 1 Learn basic database concepts and terms Explore the Microsoft Access window and Backstage view Create a blank database Create and save a table in Datasheet view Enter field names and records in a table datasheet Open a table using the Navigation Pane

What You Will Do In Tutorial 1 Open an Access database Copy and paste records from another Access database Navigate a table datasheet Create and navigate a simple query Create and navigate a simple form Create, preview, navigate, and print a simple report Learn how to compact, back up, and restore a database

The Access Window

Organizing Data Your first step in organizing data is to identify the individual fields The specific value, or content, of a field is called the field value A set of field values is called a record Next, you group related fields together into tables

Databases and Relationships A collection of related tables is called a database, or a relational database You connect the records in the separate tables through a common field A primary key is a field, or a collection of fields, whose values uniquely identify each record in a table When you include the primary key from one table as a field in a second table to form a relationship between the two tables, it is called a foreign key in the second table

Databases and Relationships

Creating a Table in Datasheet View

Entering Records

Saving a Table Click the Save button on the Quick Access Toolbar. The Save As dialog box opens In the Table Name text box, type the name for the table Click the OK button

Opening a Database

Creating a Simple Query A query is a question you ask about the data stored in a database The Simple Query Wizard allows you to select records and fields quickly

Creating a Simple Form

Creating a Simple Report

Creating a Simple Report

Compacting and Repairing a Database Compacting a database rearranges the data and objects in a database to decrease its file size

Backing Up and Restoring a Database Backing up a database is the process of making a copy of the database file to protect your database against loss or damage The Back Up Database command enables you to back up your database file from within the Access program, while you are working on your database