1. Chapter 1 Databases and Database Objects: An Introduction
Microsoft Access 2010
Chapter 1
Databases and Database Objects: An Introduction

2. Objectives Design a database to satisfy a collection of requirements
Describe the features of the Access window
Create a database
Create tables in Datasheet and Design views
Add records to a table
Databases and Database Objects: An Introduction

3. Objectives Close a database Open a database
Print the contents of a table
Create and use a query
Create and use a form
Create and print custom reports
Modify a report in Layout view
Databases and Database Objects: An Introduction

4. Creating a folder Go to your home directory
Create a subdirectory called Access
Change to the Access folder and create another folder called Chapter1
You will save all your work to this directory.
Also, all the files you will need are on \\ciscoserver\Public\Db Design
SAVE FREQUENTLY!!! Just a warning!
Databases and Database Objects: An Introduction

5. Project – Database Creation
Databases and Database Objects: An Introduction

6. General Project Guidelines – pg. 5
Identify the tables
Determine the primary keys
Determine the additional fields
Determine relationships between the tables
Determine data types for the fields
Identify and remove any unwanted redundancy
Determine a storage location for the database
Determine additional properties for fields
Determine the best method for distributing the database objects
Databases and Database Objects: An Introduction

7. Overview –pg. 6-7
Design database – maintains information on both clients and business analysts.
Look at the data on pg. 6-7
Clients – address data & financial data
Business analysts – address data, financial data
Go thru pg. 8-12
Databases and Database Objects: An Introduction

8. Creating a Database
Ensure the New tab is selected and that Blank database is selected in the New gallery
Click the Browse button in the right pane of the New gallery to display the File New Database dialog box
Type the desired file name (Camashaly Design) in the File New Database dialog box to change the file name. Do not press the ENTER key after typing the file name
Navigate to the desired save location (H:\username\Access\Chapter1)
Click the Create button in the right pane to create the database on the selected drive with the entered file name
Databases and Database Objects: An Introduction

9. Creating a Database
Databases and Database Objects: An Introduction

10. Datasheet view- table is presented in rows and columns, similar to a spreadsheet – used to add or update records
Design View – used to create a table or modify the structure of a table
Databases and Database Objects: An Introduction

11. Modifying the Primary Key - Do pages 17-20 then stop!
Databases and Database Objects: An Introduction

12. Making structure changes to a table
Undo – will undo last change
You can delete a field, change the name of a field, insert a field or move a field…
See instructions on pg. 20
Databases and Database Objects: An Introduction

13. Saving a Table
Click the Save button on the Quick Access Toolbar to display the Save As dialog box
Type Business Analyst Table
Click the OK button (Save As dialog box) to save the table
Databases and Database Objects: An Introduction

14. Viewing the Table in Design View
Click the View button arrow to toggle between Design and Datasheet view.
Databases and Database Objects: An Introduction

15. Closing the Table
Click the Close button for the open table to close the table
Databases and Database Objects: An Introduction

16. Adding Records to a Table
Do pages to populate and then close the table.
Now Quit Access and restart it and open Your database!
Databases and Database Objects: An Introduction

17. Resizing Columns in a Datasheet
Do pages 28-30
Databases and Database Objects: An Introduction

18. Previewing and Printing the Contents of a Table
Look at pg to preview and print the table
DO NOT ACTUALLY PRINT IT… just observe How!
Databases and Database Objects: An Introduction

19. Creating a Table in Design View
Now you are going to create the Client table by following the instructions on pg
Pay attention to Table 1-5 on pg. 33 for the structure of this table.
If you make a mistake… there are ways to correct it. Check out some of the ways on pg. 37
Databases and Database Objects: An Introduction

20. Importing an Excel Worksheet
It is VITAL that the structure is correct before you do this!
Once the Client table is structurally sound…you can import the data from Excel..pg 39-42
Show me these tables once all of this is complete
Databases and Database Objects: An Introduction

21. Using the Simple Query Wizard to Create a Query
Do pages to create a sample query.
Databases and Database Objects: An Introduction

22. Using Queries – pg. 45 See the notes on this page… we will discuss.
Databases and Database Objects: An Introduction

23. Using a Criterion in a Query
Do pages
Databases and Database Objects: An Introduction

24. Do pages 48-50 to create a form for your database.
Creating a Form
Do pages to create a form for your database.
Databases and Database Objects: An Introduction

25. Creating a Report Look at the example on pg 51. Now, do page 52-57
Databases and Database Objects: An Introduction

26. Changing Database Properties
These properties are known as metadata. Many of these are updated automatically.
Some you have to do manually.
Do pgs
Databases and Database Objects: An Introduction

27. Changing Database Properties
Databases and Database Objects: An Introduction

28. Backing Up a Database Pg. 61 Walk thru this
Databases and Database Objects: An Introduction

29. Compacting and Repairing a Database
Pg. 61 instructions
Databases and Database Objects: An Introduction

30. Additional Operations – pg. 62
Opening another database
Closing a database without exiting Access
Saving a database with another name
Deleting a table or other object in the database
Renaming an object in the database
Databases and Database Objects: An Introduction

31. Now – what shall we do? Homework Labs
Most of your homework will be done online
Go to scsite.com/ac2010
From there choose to do the Practice Test…you can take it as many times as you want…
Print out the results and bring them to class NEXT class meeting.
Labs
In the Lab – Lab 3 – Creating Philamar Training Database, pg
Cases and Places - #1, Advertising Database, pg. 72.
Remember, all the data files you need are on Public\Db Design
Databases and Database Objects: An Introduction