Class 6 – Scope Management Group Project 2 1.Project strategy – how to attack it 2.Inception skills requirements 3.Planning technique requirements Scope Management 1.Scope creep & time boxes: major advantages of phases 2.Strategies for planning phases to manage scope 3.Team management, clear responsibilities, simultaneous tasks Client Project Bidding – Friday noon Group Project 2 meeting

Group Project 2 : Requirements Delivery 1.One-page executive summary Delivery 2.Strategy discussion summarizing the relevance of the details in deliveries 3 – 9 Delivery 3. Organizational Impact Statement Delivery 4. Functional Requirements Priorities Table Delivery 5. Non-Functional Requirements Summary Delivery 6. Risk Evaluation and Risk Reduction Strategies Inception – 1 st iteration Analysis – Design – Construction - Review

Group Project 2 : Requirements Delivery 7. Milestone summary (summary of phases) Delivery 8. Network diagram (overview graphic of phases) Delivery 9. Gantt chart -- for development team (MS Project) Inception – early planning

GP 2 – Resources

GP 2 – Planning Resources

How does Group Project 2 compare with the client project ?

Class 6 – Scope Management Group Project 2 1.Project strategy – how to attack it 2.Inception skills requirements 3.Planning technique requirements Scope Management 1.Scope creep & time boxes: major advantages of phases 2.Strategies for planning phases to manage scope 3.Team management, clear responsibilities, simultaneous tasks Client Project Bidding – Friday noon Group Project 2 meeting

Scope Management

Managing Scope Creep With Time Boxes Finish: 10/27 FBLA example, p. 3 in Day 5 reading: Planning IT Projects

Strategies for Planning Phases Choose phases that are meaningful to users so reviews are effective. Order your phases based on project priorities: 1.What is urgent? 2.What could be a quick value added? 3.What is key to understanding requirements? 4.What is key to determining broad based design issues? 5.What is key to the rest of development? (reading posted for todays class)

Gantt Chart View of MS Project

Proposed Library Control System: Major Milestone Summary Phases and MilestonesWeek Ending Date Phase 1: Preliminary Investigation Weeks 1-4 March 23 Phase 2: Design System DatabaseWeek 5 March 30 Phase 3: Administration ModuleWeek 6 April 10 Phase 4: Resource Tracking /Search ModuleWeek 6 April 10 Phase 5: Check-in/Check-out ModuleWeek 7 April 18 Phase 6: Report Generation ModuleWeek 7 April 18 Phase 7: On-line Help ModuleWeek 8 April 27 Phase 8: Additional Functionality ModuleWeek 8 April 27 Phase 9: Installation and System TestingWeek 9 May 8 Phase 10: Documentation and Training Week 10 May 15

Gantt Chart View of MS Project Team management, clear responsibilities, simultaneous tasks --- all on the Gantt detail level & Overview

You can switch between the Gantt Chart view and Network Diagram views in MS Project. This is a Network Diagram with the details collapsed so only the Phases are shown. Data includes the Phase Label, Task #, Length, Start & Finish, & Resource Names

The Network Diagram view shows simultaneous work more clearly than the Gantt chart view. Week 6Week 8 Week 7 Week 6

Managing Scope Creep With Time Boxes Missing this time box led to a redefined schedule and focus.

At each User Review Point, check for changes in Scope, Schedule and Resources Scope ScheduleResources Have we lost team members that impact the schedule? Do we need team members with different skills? Has the scope changed? Did we hit our schedule target date?

EMS Scheduling Project This was a project to automate scheduling of drivers and medical staff for the City of Austins Emergency Medical Services.

Project Objectives Automate scheduling Alert managers to scheduling conflicts Staffing reports Create an electronic scheduling form

Monthly Schedule Overtime Trades Leave Reports Payroll Procedure Daily Schedule Preliminary DFD

No problem! We can do that. And now the rest of the story….

Trades Leave Reports Leave Data Reassignments Callbacks City Certification State Certification Continuing Education Mandatory OT list Holdover s Sick Time Payroll Vacation Unfilled Positions Leave Accrual Overtime Per Shift Training Workload Rule OJI Leave Cap Monthly Schedule Overtime Payroll Procedure Daily Schedule

Scope Revised: Overview of Automated Resource Management System (ARMS)

Overview of 3-semester plan for ARMS

BACKGROUNDCHALLENGESSOLUTIONSLESSONS Hey, I have an idea! Wouldnt it be nice if…

BACKGROUNDCHALLENGESSOLUTIONSLESSONS Some team members feel that we can code functionality easily without thinking about testing. There are a lot of complications you have to take into account for every additional requirement. -Ameer I think there should have been a better balance regarding how much we can/should sign up for. Some team members were too quick to sign up for new things, while others were too slow. -Guillermo

BACKGROUNDCHALLENGESSOLUTIONSLESSONS Evaluation TableGantt Chart +

BACKGROUNDCHALLENGESSOLUTIONSLESSONS

Class 6 – Scope Management Group Project 2 1.Project strategy – how to attack it 2.Inception skills requirements 3.Planning technique requirements Scope Management 1.Scope creep & time boxes: major advantages of phases 2.Strategies for planning phases to manage scope 3.Team management, clear responsibilities, simultaneous tasks Client Project Bidding – Friday noon Group Project 2 meeting

4 Group Project Grades: Average is 20% of final grade GP 1 grade 1 - analysis GP 1 grade 2 - diagrams GP 2 grade 1 - analysis GP 2 grade 2 - planning

Group Project 1 Grade 1: 88 to 97 Grade 2 (diagrams): 85 to 95 4 grades explained appeal process

Group Project 1

Group Project 2 – Meeting now