Engineering Project Project Management Project Management

Project Management Know what is Project and Project Management The roles of Project Manager and Project Team Understand why Project fails Appreciate the Project Management Methodology Project Management

Project an enterprise involving a number of inter-related activities. (from BS4335) a unique one-time endeavour having a specific start and end, to be completed within a strict budget. (from Software : Primavera) a problem scheduled for solution. (from quality expert J.M. Juran) Project Management

Project an endeavor in which human, material and financial resources are organized, in a novel way, to undertake a unique scope of work, of a given specification, within the constraints of cost and time, so as to achieve a beneficial change defined by quantitative and qualitative objectives. (from www.projectnet.co.uk) Project Management

Examples designing and implementing a computing system hosting a conference designing and producing a brochure Putting on a centennial celebration Rebuilding a town after a natural disaster Project Management

Examples hosting a dinner for thirty relatives staging a theatrical production develop and introduce a new product planning a wedding Project Management

Project Management Is the planning, analyzing, scheduling and controlling of activities to achieve defined performance, time, cost and scope of work, while using resources efficiently and effectively Project Management

Project Management Planning representing the project graphically in a network Analyzing determining how long the project should take bearing in mind the sequence of the activities and the time each of them will take Project Management

Project Management Scheduling assigning dates as to when each activity should commence and when it should be completed bearing in mind the available resources Project Management

Project Management Controlling comparing actual performance of the project against planned performance thus showing whether the planned overall project time will be met Project Management

Project Manager The project manager must define the project, reduce the project to a set of manageable tasks, obtain appropriate and necessary resources, and build a team or teams to perform the project work The project manager must set the final goal for the project and must motivate his workers to complete the project on time Project Management

Project Manager A project manager must have is technical skills. This relates to financial planning, contract management, and managing creative thinking and problem solving techniques are promoted No project ever goes 100% as planned, so project managers must learn to adapt to change Project Management

Why Projects Fail? Lack of clear objectives Poor organizational design Informal communication methods Inadequate structured planning and control methods Project Management

Why Projects Fail? Failure to comply with standards & regulations Personality conflicts Union strikes Bad weather Project Management

MOTTO A Project should be considered to be a badly behaved child. It may well behave itself when your full attention is being given but misbehave the moment your back is turned leaving you to wonder where you went wrong Project Management

Project Manager An Effective Project Manager Will Ask: What must be done ? How should it be done ? Who should do it ? By when must it be done ? Project Management

Project Manager How much will it cost ? How good does it have to be ? What performance is required ? Project Management

Project Manager Answer: planning,analyzing,scheduling, controlling and managing Project Management

Project Manager Planning, Analyzing and Scheduling mean figuring out what needs to be done, i.e.: defining specific activities & work tasks, coordinating these activities, preparing work schedules, assigning & allocating resources, and developing acceptable budgets Project Management

Project Manager Controlling means staying on course, i.e.: measuring performance, suggesting corrective action when needed, evaluating options, and devising alternative solutions Project Management

Project Manager Managing means communicating as accurately as possible with the project organization/team, the client, and your own management about what has happened what may happen, what you will do about it, and what cannot be changed Project Management

How a Project Plan is Devised? A Project Manager Will Ask : What is the expected overall duration for the project ? How detailed a plan is appropriate ? How often will the plan need updating ? Who need to know what is going on ? Project Management

How a Project Plan is Devised? What kind of reports are required ? What is the best way to communicate the project information ? How much time is allocated to managing the project ? Project Management

Project Manager A Project Manager should think ahead : How the information is going to be used ? How the work is to be organized ? What categories of work breakdown is appropriate ? What priorities need to be set ? Project Management

Project Manager keep accurate records of job-site progress review every activity keep track of who did that & what it cost instigate a feedback mechanism of data update & modify the project in light of current & past experience Project Management

Project Team is made up of individuals from various areas and departments within a company Project Management

Project Team a detailed list of all individual activities all resources of time, labour, equipment and materials need to be allocated to each activity as appropriate assess the relationship between each activity Project Management

Project Team establish a logical pattern for the work to process represented as a network diagram modify the network until logic is sound calculate the critical path review the data in an attempt to simplify the project, to compress the time schedule, to consider which resources may be redistributed to improve efficiency Project Management

Project Management Methodology Steps: Defining Strategy Planning Implementation Planning Execute and Control Learning Project Management