Step-by-Step

Verify your vendor number Complete Travel Authorization Form Sign under claimant Attach agenda and documentation to support estimates for mileage, hotel and airline*

Double Occupancy Rate Driver

A vendor number is a unique number assigned by the Procurement Department upon application. It is not the Lawson number used for payroll purposes. Payroll Procurement Lawson Number Vendor Number If an employee moves after a vendor number is issued they must update their information with Procurement.

Procurement Payroll Vendor information is completely separate from employment information….the Payroll Department does not talk to Procurement about your information.

Title I : Teacher forms signed by Teachers, Principals, Area Directors and Assistant Superintendent Title I: Principal forms signed by Principals, Area Directors, and Assistant Superintendent

All Teachers forms must be signed by claimant (teacher) and Principal. All Principals Forms must be signed by claimant (Principal) and Area Director.

Sign the provided envelope to indicate you are requesting reimbursement for meals only; failure to turn in envelope will result in a delay in reimbursement. Signature Required No Receipts. Please reimburse for meals only.

Drivers must submit parking receipts in order to be reimbursed for mileage.

Obtain and sign receipts for hotel, parking, any ground transportation, airline ticket and airline baggage charges

A receipt includes: 1. the type of payment tendered, 2. the amount, 3. and a description of the item for which you paid.

Deposit Charges Remaining Balance

A receipt with a credit balance (deposit) does not show payment for an allowable expense.

Deposit tendered – No charges made against the credit

MasterCard American Express Cash

District P-cards are VISA cards. If your receipt indicates you used a VISA card, or just says credit card without specifying the type… make a copy of the card, cross out all the numbers except for the last four digits submit the copy with a signed receipt. VISA Bank Card

Make copies of all of your documentation Submit the originals for reimbursement after all parking charges are assessed.

Enclose signed parking receipt. Enclose copy of VISA card. Sign the back of the envelop e Do not seal the envelope; bring it to the work station for review.

Accounts Payable will reimburse a traveler, with a check /or direct deposit, depending upon information on file from the traveler. Please verify your vendor information with your site bookkeeper now. Have you moved? Changed bank accounts? Please notify Procurement! AVID Teacher Please rush

AGENDA

Hotel Information

Employee Address Change/ Direct Deposit Request