P4P Roadshow Inverness, Tuesday 6th March Welcome - Councillor Allan Henderson Vice Convener of Highland Council / Chair of the Economy, Development and Infrastructure Committee

P4P Roadshow Inverness, Tuesday 6th March Overview – Neil Young P4P Coordinator, Senscot

About P4P P4P is an initiative, managed by Senscot, which supports social enterprises and the third sector to: better access public contracts and other contracting opportunities build partnerships and consortia.

Collaborative approach to tendering Increased skills and capacity Increased sustainability

Our Partners

Procurement

10 Stage Guide to Procurement 1.Understanding Your Market 2.Knowing Your Organisation 3.Finding Opportunities 4.Collaborative Working 5.The Selection Process & ESPD 6.Tender Procedures 7.The Bid Process 8.Writing Your Bid 9.Pricing 10.Evaluation & Continuous Improvement

Why Collaborate? In response to changes in funding/contracting arrangements To improve service offering or fill gaps, develop ideas, innovate To extend service, geographically or in scope To access funding or bid for contracts To complement services Increased efficiency, effectiveness and economies of scale

Case Study – CRNS Reuse Consortium The CRNS Reuse Consortium comprises 17 accredited furniture reuse members. The consortium supports local authority areas in providing 34 key household items through the Reuse Lot of the Scotland Excel Domestic Furniture and Furnishings Framework. Currently supplying 3 local authorities: Fife, Aberdeen and Renfrewshire.

How to get started… first steps Assess your readiness for collaborating with others Appoint someone to lead the project Identify potential partners and assess compatibility Pre-start scoping and planning Establish foundations for partner and stakeholder engagement

Models of collaboration Managing Agent – one organisation leads but does not deliver any of the service themselves Managing Provider – similar to managing agent but the lead organisation also delivers some of the services Super Provider – this is a formally constituted consortium which is owned and run by the members Informal Network – loose partnership of organisations where members maintain independence and control

Exercise 1: Cards on the table Company A: More2Do Company B: CareLocal National Organisation (Scotland-wide), no presence in Inverness Provide Supported Living service in Raigmore Employ 600 staff across Scotland Employ 15 carers all working locally Support over 900 people throughout Scotland Specialise in complex care. Also piloted a service specifically for LGBT clients. Deliver a range of care services Until recently, all services have been fully funded either in the form of grants or SLAs from LA Have experience of winning and delivering contracts No experience of tendering process Turnover of £20m Turnover of £400k

Opportunities / Strengths Securing additional resources for the organisation or a project Creating efficiencies / reducing costs Giving organisations a stronger, united voice when speaking to funders / commissioners Developing organisations’ skills and capability Expanding the scale of our capacity to deliver Improving the co-ordination and quality of services ‘on the ground’ – making them more joined up Creating new ideas and services through collaborative thinking and doing Improving long term sustainability of services Better outcomes for our service users

Weaknesses / Threats Outcomes do not justify the time and resources invested Loss of flexibility in working practices Complexity in decision-making and loss of autonomy Diverting energy and resources away from core aims – ‘mission drift’ Damage to or dilution of your brand and reputation Lack of awareness of legal obligations Stakeholder confusion

What does P4P offer? P4P supports social enterprises and third sector organisations to build partnerships and consortia, and to better access public contracts and other contracting opportunities. Services include:   1-1 support to develop partnerships or consortia – exploring different models of consortia; providing practical support to build effective consortia/partnership agreements. 1-1 support with writing tenders – for example, reviewing organisations’ tender documents or help to prepare a ‘tender library’ which enable you to build a bank of information relevant to your organisation and experience   Support with carrying out research and evaluation in relation to procurement. Events and workshops on collaboration and tender development P4P website and online resources including the P4P 10 stage guide to procurement, guidance documents and templates to support organisations’ procurement journey and collaboration.

P4P Website 10 stage procurement guide Resources and useful links pages Upcoming events Opportunities for the SE and third sector Collaboration Toolkit

Collaboration Toolkit

Ready for Business (RfB) Third Sector Register The P4P website hosts the refreshed Ready for Business Register; which incorporates details of Supported Businesses. The register, which is open access, is a searchable database of third sector suppliers.

Thank you for listening www.p4p.org.uk info@p4p.org.uk