Technology ICT Core: PowerPoint

PowerPoint Microsoft Office PowerPoint 2007 is very different than any previous version The Drop-Down menus and Toolbars are gone and are replaced by the Ribbon. Above the ribbon you will find the Tabs These are the equivalent of the old Menu Bar   When a tab is chosen, Groups of commands associated with the tab are shown in the ribbon The groups associated with the Insert, Slide Show and Home tabs are shown below

PowerPoint A Dialog Launcher is included with some groups This is an Arrow at the bottom of the group and it is used to launch the dialog box associated with the group

PowerPoint The Quick Access Toolbar (QAT) is the only toolbar in Excel 2007 This toolbar gives quick access to frequently used tools 

PowerPoint It can be customised to display any group of commands by clicking More Commands in the drop down list and selecting the required commands

PowerPoint The Office Button contains most of the old File Menu commands Each of the commands shows the available options when clicked The Mini Toolbar is a floating toolbar which appears when text is selected or a text frame is right-clicked

PowerPoint Navigating in PowerPoint is controlled in the navigation area on the left of the screen The slides tab shows the slides and the outline tab shows slides in editable text form Slides can be viewed in a number of ways and the View tab controls these options

PowerPoint Creating a Presentation   Click the Office button and choose New Select Blank Presentation and click Create

PowerPoint When a presentation has been created, the next thing to do is add slides.   Click the Home tab and the New Slide button on the Slides group Choose a slide type from the drop-down menu 

PowerPoint A Theme, if required, for the slides can be introduces now or at any time during the creation of the presentation.   Click the Design tab and choose a theme from the Themes group

PowerPoint The colour scheme of the theme can be changed using the Colours drop-down on the Themes group The Background Style of the theme can also be changed by clicking the background Styles button in the Background group and choosing from the drop-down

PowerPoint You can also design your own theme:   Click the Dialog Launcher on the Background group. The Format Background dialog box appears. You can use a Picture or a Fill (solid colour, gradient, texture etc) as a background

PowerPoint Text   Depending on the slide layout chosen, there may be a text box on the slide or one may have to be added. Click into the textbox and add the text. The text can be selected and formatted in the same way as word processing, by using the Home tab

PowerPoint A Text Box can be added to a slide using the Text group in the Insert tab Click the Text Box button and Drag a text box Add the text and format The text box can be moved to anywhere on the slide (as can any container) by positioning the cursor over the borders of box and dragging it to a new position.   Text can be cut and pasted as in a word processor and a Spell Check and Thesaurus is available in the Proofing group on the Review tab

PowerPoint Text Lists Lists are created using bullets or numbers.   Lists are created using bullets or numbers. Create a text box and add the text Select the text and format it for font, size and line spacing etc Click the Bullets or Numbers button in the Font group of the Home tab

PowerPoint Graphics   Pictures, Clip Art, Shapes and Smart Art can be added to a slide. To insert a picture: Click Picture on the Illustrations group on the Insert tab Browse to the folder containing the required image Select the image and click the Insert button Resize and position the image as required

PowerPoint To insert Clip Art: Click Clip Art on the Illustrations group in the Insert tab The Clip art menu appears. Type your requirement in the Search for field and click Go Select the image and click the Insert button Resize and position the image as required

PowerPoint To insert a Shape: Click Shapes on the Illustrations group in the Insert tab Select a shape from the drop-down and drag it’s size out on the slide Resize and position the image as required SmartArt is an advanced new feature in PowerPoint 2007. it is used to visually represent textual data. Chart opens Excel and gives you the opportunity to create a spreadsheet in insert it into the slide

PowerPoint Tables Tables operate in the save way as in Microsoft Word   Tables operate in the save way as in Microsoft Word To insert a table, click Table in the Tables group on the Insert tab Set the size or choose one of the Insert options at the bottom of the drop down Choose a Style from the Table styles group Position and size the table as required

PowerPoint Enter the data   Use the Home tab and the Layout tab to format the table as required

PowerPoint Sound and Video To add a Video clip to a slide:   To add a Video clip to a slide: Click Movie from the Media Clips group on the Insert tab Browse to the movie, select it and click the OK button The movie clip is inserted into the slide Choose to have the movie play automatically when the slide appears on a mouse click

PowerPoint Use the Format tab to set the Picture style etc

PowerPoint To add a Sound clip to a slide:   Click Sound from the Media Clips group on the Insert tab Browse to the sound, select it and click the OK button. The sound clip is inserted into the slide Choose to have the sound play automatically when the slide appears on a mouse click

PowerPoint Use the Format tab to set the volume etc

PowerPoint Slide Effects   The main effects used in PowerPoint are Slide Transitions and Custom Animation Slide Transitions - transitions are used to move from slide to slide. To add a slide transition: Select the slide and click the Animations tab Select a transition from the categories

PowerPoint Set a Transition Sound and a Transition Speed from the Animation tab Choose to apply to all slides if required and how to advance to the next slide

PowerPoint Custom Animation   Custom animation effects how the objects on the slide appear and in what sequence In the slide below, the heading is to come in first, followed by the list and the image to finish

PowerPoint Select the Heading and click the Animations tab and the Custom Animation button Click the Add Effects button, click Entrance and choose an required effect Modify the Start, Direction and Speed of the animation, is required Repeat for the List and the Image applying the desired animations The order in the objects appear can be re-ordered and the entire slide animation played using the controls at the bottom of the effects area

PowerPoint Playing a Show   The Slideshow tab is used to control the playing of a show. It can be played from the Beginning or from the Current slide The Set Up Slide Show button is used to set the show to run Automatically, Loop continuously or be Presented The Record narration button allows microphone level and sound quality to be set. It then Plays the show to allow the narration be recorded

PowerPoint Printing   Unlike wordprocessing, there are several options on how slides are to be printed. You can print: Slides - one slide per page Handouts - from one to nine slides per page Notes pages - speakers notes with the slide at the top and the speaking notes below