Participatory Road Program neighborhood meeting Donahoo 174th Street August 6, 2018

PRP projects 6-step Process

Step 1 – petition of owner’s intent Property owners submit a petition indicating their desire to be included in the program. Signature indicates ownership intent and understanding include easement donation and fence relocation. ***PROGRAM HAS BEEN REPEALED BY RESOLUTION 2018-11. APPLICATIONS ARE NO LONGER ACCEPTED***

STEP 2 – PETITION VALIDATION Complete incomplete All ownership interests have original signatures. Project request is on a local road. Project request is minimum length. Project request connects to existing hard pave. Public Works presents petition to BOCC Staff provides a map to petition contact to assist with ownership signatures. Petition contact is required to obtain remaining signatures. Petitioner resubmits to Public Works. Staff validates petition and repeats until COMPLETE

Step 3 – petition acceptance step 4 – easement donations Public Works staff presents petition to BOCC at a public hearing and requests the formal acceptance of the petition and funds required to begin acquiring easement donations. BOCC accepts project petition and allows Public Works to acquire easement donations. Public Works hires a surveyor to prepare legal documents and mails them to owners. Public Works meets with homeowners as requested for unofficial flagging and questions Staff works with homeowners for signatures and any issues that may come up on their property. Public Works Staff presents project to BOCC IF ALL EASEMENTS ARE NOT ACQUIRED THE PROJECT IS REMOVED FROM THE POTENTIAL PRP LIST

EASEMENT DOCUMENTS + Must be signed by all property owners or trustees per Trust documents. + Must be notarized by a Kansas Notary. The County including Public Works offers free Notary Services. + Can be mailed back or hand delivered to the Department of Public Works. + Public Works will not record easements until project is accepted by BOCC

STEP 5 – ENGINEERING AND CONSTRUCTION DRAWINGS Public Works presents completed easements to BOCC and requests permission to record and funds for design and construction. Previous PRP projects were designed before easements were collected but were not receiving full participation. 178th Street PRP was the last project done in this manner. Design (typically 6-9 months) Topographic survey, first people you may see entering your property. Please do not remove flags or posts that they install. Engineers take the topographic survey and evaluate drainage and safety issues on the project and create design documents contractors will use to construct the project. Utility Relocation (typically 2-9 months) Utilities will relocate within the easements based upon design criteria.

STEP 6 – ROAD CONSTRUCTION Advertisement of the roadway project are posted. Bids are opened approximately 30 days later. Public Works presents bids to BOCC and recommends an award. BOCC awards project to a bidder. RESIDENTS REQUIRED TO MOVE FENCES AND ASSETS THEY WISH TO KEEP BEHIND THE SURVEY STAKES. Construction begins. Constructions ends approximately 6-8 months later.

Prp funding Sources and expectations

Year Petition Accepted Prp project list + Completed a minimum of Step 1 of the process. + Easements are acquired in order of BOCC acceptance. + PRP was dormant for many years. + Public Works staff continues to keep these projects in front of the BOCC Year Petition Accepted Road Status Length (miles) 2011 178th Street Utility relocation 2019 construction 1.0 2015 187th Street Easement preparation 0.5 2017 174th Street Easement acquisition McPherson/119th St/Kelly Rd On hold 2.0 2018 Donahoo Road 2.5 219th Street 2.75

Prp project costs Project Improvements Project Cost One mile existing gravel Funding sources Project Improvements Improved drainage and ditching Improved safety and intersections 22-24’ two-lane width plus shoulders Project Cost $350,000 per mile to improve roadway to hard surface of chip and seal or asphalt 2019 budget is approved at $200,000 2018 budget was approved at $179,700 2017 budget was approved at $0 2016 and older is unknown PRP was in suspension for many years

Prp owner costs Donation of 10’ easement Relocation of assets Potential loss of trees and landscaping within the 10’ donation

When prp fails What happens when easements are not acquired?

County Road Programs CIP is the capital improvement projects. These are high volume, arterial, and collector roads that are key corridors in the County. ME is the maintenance extension projects. These are segments of particular interest to the County due to their unusually high maintenance costs for the roadway type. These can be directly related to municipal destinations such as schools, government buildings, and facilities. Dust Abatement is part of the dust control policy and is a public-private partnership between land owners and the County. Dust Control Policy was updated to include financing options and allows all roads, regardless of their classification to be eligible for improvement. Applications for dust abatement installation are available every year in October for the following summer installation.

Resolution 2018-11 Dust Control Policy Dust Patch (Chemical Application) Dust Abatement (Hard Pave) Scottwood Industries Owner to contact directly 1.800.844.2022 Costs are paid by owners directly to Scottwood Industries. County provides grading services free to the owners and Scottwood Industries. Owner(s) responsible for installation at $13.50/LF (per lineal foot). County to pay for the remaining balance of roadway costs. Maintenance Connected to hard pave, none Disconnected segments, owners to maintain every 2-4 years. Current cost is $3.00/LF, evaluated periodically. 5-year financing option through Clerk Maintenance to be included on disconnected segments

Department of public works Thank you Department of public works publicworks@leavenworthcounty.org 913-684-0470