SPECIAL PROGRAMS SYSTEM CBOs Tutorial

2 CBOs Login Enter your User Name. Enter your Password. Click Login. To log into the Special Programs System: Web Address: If you need a user name and password, please or

3 School Selection From the drop-down menu select the District where the school is located. (optional) Once the system generates a list with all the schools from the district selected, choose the School in which the program will take place. (required)

4 Applying for a New Program You may download a copy of the roster at the link provided or continue with the application and download it after application is submitted. Meals will not be provided until an initial copy of the roster is submitted to the kitchen staff. Default is After School Program, Snack and Supper. Click Saturday or Holiday Program if needed.

5 Data Entry Begin the data entry by selecting the Regular School Hours & Program Hours from the drop-down menu.

6 Data Entry Enter data for all fields: 1.Select program name form the drop-down box or enter new Name of Program - System will not allow two programs with the same name. 2.Select Meal Type - Snack or Supper for after school programs. 3.Enter Ages of Children – Select ages from the ranges. 4.Enter Days of Service – Select specific days of service. 5.Enter Number Enrolled – A minimum of 50 will be required to request supper. 6.Enter Meal Service Time - After school meals will be served only after the regular school hours are over. 7.Enter Requested Dates of Operation - Click on to choose the programs Start and End dates. Click to continue

7 Program Contact Information 1.In the Day Telephone box, enter the Program Director's daytime telephone number. 2.In the Address box, enter the Program Director's address. 3.In the Evening Telephone box, enter the Program Director's evening telephone number. 4.In the Name of Company box, enter the companys name. 5.In the Company Telephone box, enter companys central office telephone number. In the Program Director box, enter the name of the person directly in charge of the after school program.

8 Accounts Payable Information After you have finished entering the request for after school meals, click Submit Request. A message similar to the following will appear: "Application has been submitted for approval. Your ID number is ASM It may take up to two weeks before meals can be provided." SchoolFood will review your application for approval. The school principal, SchoolFood Manager, and the Program Director will receive an message when SchoolFood approves or rejects the request. If applicable, type in the Accounts Payable Person information for the program. (The Accounts Payable Person information is not required for a program if it is an at-risk program for the school.)