eSchoolPLUS/Data Warehouse Training September 2018 Data Warehouse eSchoolPLUS Support SIRSHelp@btboces.org eschool@btboces.org 607-763-3591 607-763-3591

Agenda eSchoolPLUS Resources New Reporting Requirements For discussion only. No new requirements will be reviewed Reporting August Graduates Staff Snapshot NYS Extracts Student Lite (Demographics) Graduate Information Date of Entry into Grade 9 Backmapping (if applicable) Guidance Counselor Program Fact Pre-K Programs Free Reduced Lunch Program

eSchoolPLUS Resources: Trainings – In-person and online Webinars SCRIC/eSchoolPLUS Support Web Page https://www.southcentralric.org/eSchoolPlusSupport.aspx Video’s (4.1 page) Protected page/Passcode: dashelp Help Documents Webex Forms eSchool@btboces.org / 607-763-3591

New Reporting Requirements for 2018 – 2019 Due to lack of system readiness we are not ready to review the new reporting requirements as outlined in the SIRS Manual, at this time. Program Service Codes 8262 Homeless Students Status (includes Primary Nighttime Residence Code) 8272 Homeless Unaccompanied Youth Status 0892 Title 1 – Part A: Homeless Students Served with Set-Aside Funds Student Class Entry Exit Dual Credit Indicator Code Course Instructor Assignment Primary Instruction Language Code Primary Instruction Delivery Method (new 2017-2018)

eSchoolPLUS: August (and January) Graduates Enter the student’s Career Path Code on the NY Graduation Information Screen Path: Search Student> Menu> Registration>Entry Reports>Student District Defined>NY Graduation Information Continued

eSchoolPLUS: August (and January) Graduates Enter the student’s diploma type and expected graduation plan on the academic screen. Path: Search Student> Menu> Registration>Entry Reports>Student Demographic

eSchoolPLUS: August (and January) Graduates Withdraw student with a graduated withdrawal code and August Withdrawal date. The student will have an inactive status for the remainder of the school year. At rollover the student’s status will change to graduated and they will be placed in the Graduate building. Path: Menu>Registration> Entry & Reports>Student Demographic > Entry/Withdrawal Note: These students must have their Post-Grad Activity, Diploma Type Code and Career Path Code are populated in the NYS / Student Lite screen. Continued

Reporting Staff Data Menu>Administration>Registration Setup>Staff Staff Snapshot/Staff Assignment – There are minimum requirements that need to go into the Staff Information Pages in eSchoolPLUS. The rest come from your Financial System. Staff Name - State Staff ID

Teacher must be flagged as active on the building General Information tab On the same screen the Teacher or Counselor flag must be checked as appropriate

Reporting Staff Data On the District Defined Staff Dates screen, hire, tenure and exit dates are required

eSchoolPLUS: NYS Extracts Student Lite (Demographics) Extract – This extract generates demographic records for students enrolled during the school year. Student Enrollment Extract – This extract generates enrollment records including the enrollment dates and school associated to the student. Program Fact Extract – This extract generates student program fact data.

Data Entry - Student Lite (Demographic) Graduate Data: Post Graduate Activity, Diploma Type Code, Career Path Code Backmapping (if applicable) (Only Norwich) Guidance Counselor Setup (check box on Staff Info pages) Video for 4.1 Extracts and Downloads

Date of Entry into Grade 9 (Mass Update for 9th grade start dates, Advanced Search Update Feature)

NYS Reporting - Downloads In the Menu > Regulatory or quick search “download”

NYS Reporting - Extracts In the Menu > Regulatory or quick search “extract” Continued

eSchoolPLUS: How to Schedule extracts to automatically run:

When running extracts (Run Now or Schedule), they will be in your Tasks/Reports Queue. To save a file, click on the icon and Open or Save the file accordingly. It is recommended to keep a folder on a shared drive, desktop; etc. for loading to Level 0, as well as having a historical record.

Data Entry - Program Services (Program Fact) Search Student> Menu> Registration>Entry & Reports Programs

Program Fact- Search Student >Click Menu > Registration>Demographics or quick search “programs” – NCLB for FRLP continued

PreK: Student Programs Search Student >Click Menu > Registration>Programs> Other-NY Other All PreK students must have a PreK program service record. Program start and end dates must match enrollment dates. Students in Universal PreK must also have a Universal PreK Setting program service record. Program start and end dates must match enrollment dates There is a way to Mass load the PreK programs Registration Setup>Program Setup>Other continued

eSchoolPLUS: Pre-School Program Reporting Search Student >Click Menu > Registration>Programs> Other-NY Other District Funded Programs: Not a District Funded Program: continued

eSchoolPLUS: Pre-School Program Reporting continued

Questions & Answers / Additional Discussion Data Warehouse eSchoolPLUS Support SIRSHelp@btboces.org eschool@btboces.org 607-763-3591 607-763-3591