2018-2019 Payroll Procedures

Employee Timesheets are now auto populated in True Pay, (no need to send paper time sheet anymore). Complete total hours worked and reflect absences in True Pay twice a month (15th & 31st). Exception (Salaried) employees will only need to reflect absences and dates in True Pay. Submit leave requests in True Pay, notification will be sent to supervisor for approval. Inform supervisor or payroll coordinator of any corrections as soon as possible.

Supervisor Edit and correct timesheet before the deadline (16th & 1st of the month). Review and respond to leave requests. Submit prior pay period corrections as soon as possible to your payroll coordinator.

Supervisors – You will now be responsible to edit and approve all your direct reports timesheets in True Pay. Payroll dates are now processed twice a month, every 16th and 1st of the month. Pay periods are every 1st of the month through the 15th and every 16th of the month through the end of the Month (30th or 31st except February). It will be your responsibility to designate a backup approver to approve on your behalf in case of an absence. Please work with Maria to designate approvers/reviewers.

Vacations are now approved by your supervisor via True Pay Vacations are now approved by your supervisor via True Pay. All requests should be submitted in True Pay by employee and approved by direct supervisor. Supervisors should check leave balances before approval. We do not allow staff to have negative balances.

Sick days are earned as part of the employment with Denver Public Schools. Employees will accrue a portion of the yearly sick leave allotment each month. There is no maximum balance for sick leave.

Personal leave is not restricted to reasons of hardship or other pressing business or emergency needs. Personal days are used to provide employees paid time off from work for reasons that may include parent-teacher conferences, voting, jury duty, military obligations, car repair, or religious holidays. Personal leave must be pre-approved by the immediate Supervisor. Unused portions of such leave for personal reasons shall not accumulate from year to year it will roll into sick time at end of year.

Payroll Coordinator Edit and correct timesheet before the deadline (16th & 1st of the month). Submit prior pay period corrections as soon as possible. Assist with any questions/concerns others may have.