1. Using SKYWARD Time-Off & AESOP
Gregory Portland Independent School District
Absence Requests:
Using SKYWARD Time-Off & AESOP

2. Who? Where? Why? When? Who?: All District Staff
Where?: SKYWARD & AESOP
Why?: Records Verification & Payroll
When?: Each Time Absent
Type of Leave Available
Local & State (entered in ½ day or full day increments)
- Use these for Employee Illness, Family Illness or Personal (Discretionary) Leave Personal Days must be requested at least 3 days prior to the absence.

3. Jury Duty (entered in hours)
- If you receive a jury summons and need to be out for jury duty use this type of leave. A copy of your jury summons should be submitted the person on your campus who handles AESOP.
School Business (entered in hours)
Used if an employees needs to be out for school related activities or for parent teacher conferences, etc.
Docked For Unpaid Leave (entered in ½ day or full day increments)
This should be used only if you have exhausted all of your local and state leave.

4. Skyward time-off
Purpose: For reporting and tracking of absences for payroll, personnel records and reporting.
Benefits: Gives each employee an accurate/live balance of available leave. Eliminates need for paper requests and provides staff with trackable verification of approval/denial.
Notification: Notifies your principal/supervisor of your leave.
Consistency: System-wide way of requesting approval from principal/supervisor for discretionary (Personal) leave.

5. AESOP
Purpose: Record verification for all staff and substitute management.
Benefits: Ensures accurate records are kept for each staff member.
Notification: Notifies substitutes for positions that require them, but does NOT notify a principal/supervisor for all absences.
Consistency: System-wide way of verifying staff records, ensuring accurate payroll and requesting substitutes.

6. How to Enter Absences INITIAL SETUP:
Log-in to SKYWARD Employee Access ( This is not the login to enter grades)
Click “Jump to Other Dashboards”
Click “Select Widgets” in bottom right corner
Check Box “My Time Off Status” under Employee Widgets
Click the Save button, then exit

7. How to enter absences, cont’d.
AFTER INITIAL SETUP
Log-in to SKYWARD EMPLOYEE ACCESS
Click “Add Time Off Request” under My Time Off Status
Make your selections (State Personal, Local, Jury Duty, etc.) under “Time Off Code”
Select your “Reason”
Enter the start date of the absence
Enter hours in full day or half day increments except for jury duty or school business
Enter start time
-for shortcut to AESOP, check the “Sub Needed” box (this will not create a substitute request – this only takes you to AESOP)
Click “Save” to submit the request to your supervisor

8. Skyward Time off

9. How to enter absences, cont’d.
Once in AESOP
Click the “Create Absence” tab and select the date of your absence(s)
Select whether a substitute is required (Only Teachers, Classroom Aides and Nurses, should select substitute required, unless instructed otherwise in writing by principal/supervisor). All other staff should select “No” Substitute Required.
Enter Absence Reason
Enter appropriate time
Enter Notes (optional)
Click “Create Absence”
Once absence is created, you may Log Out

10. AESOP

11. Final reminders This helps ensure your time off is tracked accurately
Ensures payroll is correct
Eliminates unnecessary paperwork
Submits requests for approval directly to your principal/supervisor
Creates a checks & balances system
Ensures compliance with district policies and procedures

12. Questions? Contacts: Human Resources Department Payroll Department
Brandon Chandler, Director of HR
Elizabeth Sanchez, Secretary
Viviana Ramirez, Clerk
, Ext. 1016
Payroll Department
Wendi Browning, Payroll Supervisor