The Elephant in the Room: Some strategies for the cohabitation of the traditional library with the digital repository

Background and Overview of the Digital Repository Marilyn Billings

UMass Amherst Context UMass Amherst is flagship of UMass System Students 26,000 students; of those 5,770 are grad students Faculty 1,170 Academic 87 bachelor's degree programs, 6 associate's, 73 master’s and 51 doctoral programs in 10 schools and colleges Research Over $134 million / year

Background of our digital repository development Sabbatical: January–June 2005 Types of repositories (open source, vendor) Desired features and services Recommendation http://works.bepress.com/marilyn_billings/8/ Faculty Survey: Spring 2006 Text, E-journals Other content? Interest in participating http://www.library.umass.edu/forms/insfacrepository.html

Core Features Digital content in a variety of formats Community focus Institutional support Durable, permanent content Enhanced access Faculty researcher pages / web pages Authoring tools End-user functionality

Core Services Material submission, ingest Metadata application Access control Data management Dissemination of content Preservation, durability, storage

Decisions Grand launch: March 2007 Collaborative partners Metadata Librarian search: Spring 2006 Choice of digital repository software Digital Commons pilot: Aug 06–Mar 07 Grand launch: March 2007 Collaborative partners Provost’s Office Office of Research Office of Outreach Graduate School

Librarians as Leaders “In general, librarians lead the IR effort in all stages of IR development.” - Soo Young Rieh Library role as steward of scholarship Collection development expertise Liaison role with faculty Center of expertise on metadata Commitment to long-term preservation Complementarity of repository and licensed digital materials

The Digital Repository and Technical Services: Cohabitating or Colliding? Meghan Banach

Why should technical services departments be involved with Digital Repositories? New opportunities for technical services staff New types of materials to catalog Users information seeking behavior is changing Users today want access to information beyond just traditional library resources Competition for resources to develop new library services Traditional library organizational structures are changing Fits in with our responsibilities of resource description, organization, and preservation

New Models for Technical Services Departments Examples: University of Oregon’s Cataloging Department Transformed into the Metadata and Digital Library Services Department in 2006 Brown University Library’s Center for Digital Initiatives “The Center for Digital Initiatives is comprised of staff from Digital Services (the home department), along with staff from associated departments, such as Web Services and Technical Services.” http://dl.lib.brown.edu/

The digital repository and technical services Traditional technical services functions: Acquisitions Cataloging & Processing Integrated Library Systems Collection Development Preservation

How does ScholarWorks fit in with the Acquisitions Department at UMass Amherst? Acquisitions Department focuses primarily ordering and licensing library resources from publishers and vendors Significant amount of time and effort goes into electronic resources management Ordering subscription based electronic resources Providing access to subscription based electronic resources Licensing of subscription based electronic resources Participating in cooperative efforts aimed at preserving subscription based electronic resources Administering and maintaining electronic resources systems (e.g. SFX and Verde)

How does ScholarWorks fit in with the Acquisitions Department at UMass Amherst? (Cont.) Acquiring materials for a digital repository? Providing access to electronic resources in the digital repository?

How does ScholarWorks fit in with the Cataloging & Processing Department at UMass Amherst? ScholarWorks is a separate “catalog” Records in ScholarWorks are Dublin Core records Records are created by the authors of the works Separate MARC records are created for the OPAC for certain types of material Links from catalog records to content in ScholarWorks Masters Theses and Dissertations

How does ScholarWorks fit in with the Integrated Library Systems Department at UMass Amherst? Concerned with managing our ILS and all of it’s different modules ScholarWorks system is a separate system which is not part of the ILS ScholarWorks runs on vendor hosted software Future collaborations?

How does ScholarWorks fit in with the Collection Development Department at UMass Amherst? Overlap between collection development for the library collection and collection development for ScholarWorks Expertise we should draw on in the future Collaborated on marketing and content recruitment

How does ScholarWorks fit in with Preservation at UMass Amherst? Focused on print collections Need for digital preservation policies and planning – NEDCC Survey Standards and best practices still emerging Bepress provides storage, backup, and security Institutional commitment to preservation and migration Planning for a dark archive

Conclusion This is a new age This is new work It will require new skills It will require a shift in thinking We all need to adapt We all need to be willing to learn We are all in it together

Resources (1 of 3) http://hdl.handle.net/1794/3020 Bailey, Charles W. Institutional Repositories, Tout de Suite. 2008. http://www.digital-scholarship.org/ts/irtoutsuite.pdf Calhoun, Karen (2006). “The Changing Nature of the Catalog and its Integration with Other Discovery Tools.” www.loc.gov/catdir/calhoun-report-final.pdf Calhoun, Karen (2004). “Being a Librarian: Metadata and Metadata Specialists in the Twenty-first Century.” Preprint. As submitted for publication in Metadata and Digital Collections: a Festschrift in Honor of Thomas P. Turner. Ed. Elaine Westbrooks and Keith Jenkins. Lanham MD: Scarecrow Press, forthcoming late 2005. http://hdl.handle.net/1794/3020

Resources (2 of 3) Clareson, Tom (2006). “NEDCC Survey and Colloquium Explore Digitization and Digital Preservation Policies and Practices.” RLG DigiNews, 10(1). http://digitalarchive.oclc.org/da/ViewObject.jsp?objid=0000070519&reqid=71069 Hixson, Carol (2006). “Transforming Technical Services Staff and Librarians into Digital Library Specialists : The Continued Evolution of the University of Oregon’s Metadata and Digital Library Services.” Presented July 9, 2006 at the Annual Meeting of the American Association of Law Libraries in St. Louis, Missouri. Powerpoint slides, text, references. http://hdl.handle.net/1794/3020

Resources (3 of 3) Kennan, Mary Anne and Karlheinz Kautz. Scholarly Publishing and Open Access: Searching for Understanding of an Emerging Phenomenon http://dlist.sir.arizona.edu/1867/ Medeiros, Norm (2007). “The Catalog’s Last Stand.” OCLC Systems & Services 23(3):pp. 235-237. Preprint. http://eprints.rclis.org/archive/00011466/ Rieh, Soo Young, et al. “Census of Institutional Repositories in the U.S.: A Comparison Across the Institutions at Different Stages of IR Development.” D-Lib Magazine 13, no. 11/12 (2007) http://www.dlib.org/dlib/november07/rieh/11rieh.html Taiga Forum Steering Committee (2006). “Taiga Forum Provocative Statements.” http://www.taigaforum.org/docs/ProvocativeStatements.pdf

Questions?

Thank You for Your Attention! Contact Information: Meghan Banach mbanach@library.umass.edu Marilyn Billings mbillings@library.umass.edu