CTDE Organizational Structure and Governance

Vision The US is the leader in technology development and innovation, improving the quality of life on the planet.

Our mission is to excite Central Texas K-12 students to pursue careers in math, science and engineering through in-class, hands-on engineering activities and collaborative, volunteer-driven initiatives of the engineering and education communities.

Subcommittee Structure Six subcommittees Operations Sponsorship / Fundraising Volunteers School Visits Community Outreach Projects Each subcommittee chaired by a member of the Central Texas Discover Engineering steering committee Other members can be outside the steering committee Meets as required by phone, e-meeting or face-to-face Subcommittee chair handles the administration Monthly reports to the steering committee

CTDE Governance / Organization Structure Steering Committee Champions Board Executive Committee Provide coordination, including accountability for schedule, budget, work products, and deliverables Manage inter-program elements Agree to organizational and program interfaces, dependencies, and impacts Commission new projects/track status Meets monthly face-to-face Participate in the annual CTDE Kick-off Meeting Participate in teleconferences, meetings or online surveys as required to advise and support CTDE and the CTDE Steering Committee and its actions Disseminate information about CTDE Provide connections to resources or additional collaborators when available and/or appropriate. Provide oversight for local programs and contact point at other levels Meets as required CTDE Projects Operations Community Outreach Sponsorship Schools Volunteers Project Teams and Subcommittees Plan, execute and close projects Execute subcommittee responsibilities Meets as needed

Operations Subcommittee Responsibilities Financial responsibilities Develop yearly budget Approve expenditures Track account balance through the ACF Administrative responsibilities Develop annual calendar Draft and release community communications Manage volunteer / teacher materials Manage the web site Create and manage databases Ensure representative and active governance Create and manage “organization” distribution lists Draft and release the interim and final reports Obtain Discover Engineering proclamations Accept nominations for local Honorary Chair

Sponsorship/Fundraising Subcommittee Responsibilities Develop fundraising strategy Solicit cash and services donations Assure pledges are fulfilled Thank sponsors Assure sponsors receive recognition

Volunteer Subcommittee Responsibilities Develop volunteer strategy Volunteer Communication and Support Plan and execute volunteer training Develop supply / giveaway / t-shirt needs Request and analyze team follow-up reports Create and manage distribution lists Provide on-going communication to volunteers concerning program status Plan and staff distribution days Other duties as required School / Volunteer Matching Coordinate volunteer needs with other subcommittees Assure volunteer recognition

School Visit Subcommittee Responsibilities Develop school strategy School Communication Create and mail school letters Develop supply needs Create and manage distribution lists Follow-up with e-mail and calls as necessary Provide on-going communication to schools concerning program status Follow-up on school feedback forms School / Volunteer Matching

Community Outreach Subcommittee Responsibilities Plan and execute community Kick-Off Meeting Review and recommend new STEM-based outreach sponsored by Central Texas Discover Engineering Coordinate, as needed, with other STEM-based community outreach Professional society activities SWE IEEE ASCE QUEST UT outreach Future Cities ACM activities Robotics FIRST FLL BEST Scouts …

CTDE Projects Subcommittee Responsibilities Plan, execute, and close projects approved by the CTDE Steering Committee A subcommittee will be established for each project Membership will vary by project but membership may overlap among projects and with other subcommittees