CALIFORNIA ENVIRONMENTAL REPORTING SYSTEM TRAINING FOR BUSINESSES Contra Costa County Hazardous Materials Programs
AGENDA INTRODUCTIONS/HOUSEKEEPING THE BASICS ABOUT CERS ACCESSING CERS FINDING/ADDING A BUSINESS/FACILITY INTO CERS SUBMITTAL ELEMENTS MANAGING USERS ANNUAL RESUBMITTAL CONCLUSION
INTRODUCTIONS CCHSHMP STAFF INTRODUCTIONS BUSINESS INTRODUCTIONS NAME TYPE OF BUSINESS (E.G., AUTO REPAIR, AUTO BODY, DRY CLEANER, GASOLINE STATION, ETC.) HAVE YOU USED CERS BEFORE?
THE BASICS ABOUT CERS ASSEMBLY BILL (AB) 2286 WAS PASSED AND SIGNED INTO LAW IN SEPTEMBER 2008 AB 2286 MANDATED BUSINESSES TO ELECTRONICALLY REPORT ALL HAZARDOUS MATERIALS DATA BUSINESSES MUST REPORT ELECTRONICALLY AFTER JANUARY 1, 2013
ACCESSING CERS
ACCESSING CERS (CONT.) ENTER YOUR USER NAME
ACCESSING CERS (CONT.) ENTER YOUR PASSWORD
ACCESSING CERS (CONT.) USER NAME: _______________________ PASSWORD: _______________________
ACCESSING CERS (CONT.) YOU MUST AGREE TO USER CONDITIONS
FINDING/ADDING A NEW BUSINESS/FACILITY TO CERS
FINDING/ADDING A NEW FACILITY TO CERS ALWAYS SEARCH FOR YOUR FACILITY FIRST!
FINDING YOUR BUSINESS/FACILITY IN CERS Facility Address is the best search. Less information is better when performing a search.
FINDING YOUR BUSINESS/FACILITY IN CERS YOUR SEARCH WILL YIELD BUSINESS NAME(S) Click on the number in the Facilities column. This will list all facilities owned by this Business.
FINDING YOUR BUSINESS/FACILITY IN CERS LOOK TO SEE IF YOUR FACILITY EXISTS UNDER THE CORRECT BUSINESS NAME Click Close once you have reviewed the list.
ACCESSING YOUR BUSINESS/FACILITY REQUESTING ACCESS FROM THE LEAD USER Click Request Access…
ACCESSING YOUR BUSINESS/FACILITY A REQUEST CONFIRMATION IS PROVIDED. ACCESS REQUEST IS SENT TO THE LEAD USERS.
ACCESSING YOUR BUSINESS/FACILITY ONCE APPROVED BY THE LEAD USER, YOU MAY BEGIN A SUBMITTAL FOR YOUR FACILITY Click Start/Edit Submittal
ADDING A NEW BUSINESS/FACILITY IF YOU DID NOT FIND YOUR BUSINESS/ FACILITY, CLICK ADD NEW FACILITY
ADDING A NEW BUSINESS/FACILITY ENTER THE PHYSICAL ADDRESS OF YOUR FACILITY
ADDING A NEW BUSINESS/FACILITY ENTER THE FACILITY NAME NOTE: If the address you entered matches another facility that already exists in CERS, you will be prompted to Request Access to this facility. You will need to decide whether to request access to the existing facility or enter a new facility (e.g., a gasoline station and auto repair shop operating at the same physical address with two different owners).
ADDING A NEW BUSINESS/FACILITY FILL IN THE INFORMATION REQUESTED
ADDING A NEW BUSINESS/FACILITY A CERS ID WILL BE ISSUED. Click Continue
SUBMITTAL ELEMENTS
BEGIN YOUR SUBMITTAL CLICK EITHER START FACILITY SUBMITTAL OR START/EDIT SUBMITTAL TO BEGIN
FACILITY INFORMATION
BUSINESS ACTIVITIES Answer YES or NO to each question.
BUSINESS ACTIVITIES (CONT.) If you generate hazardous waste, you will be required to provide an EPA identification number (e.g., CAL ).
BUSINESS ACTIVITIES (CONT.) Once you answer all the YES or NO questions, click Save.
BUSINESS OWNER/OPERATOR IDENTIFICATION
HAZARDOUS WASTE GENERATOR REPORTING FORM Click Miscellaneous State- Required Documents
HAZARDOUS WASTE GENERATOR REPORTING FORM Upload your HW Generator Reporting Form (For Calendar Year 2013) Enter: HW GENERATOR REPORTING FORM
HAZARDOUS MATERIALS INVENTORY
YOU MUST REPORT EACH HAZARDOUS MATERIAL/WASTE ONSITE THAT MEET OR EXCEED THE FOLLOWING THRESHOLD VALUES: 55 GALLONS 500 POUNDS 200 STANDARD CUBIC FEET
HAZARDOUS MATERIALS INVENTORY (CONT.) Click Start to begin
HAZARDOUS MATERIALS INVENTORY (CONT.) Click Add Material
HAZARDOUS MATERIALS INVENTORY (CONT.) Enter Name of Chemical
HAZARDOUS MATERIALS INVENTORY (CONT.) Click Add
HAZARDOUS MATERIALS INVENTORY (CONT.) COMPLETE ALL REMAINING INFORMATION Click Save when Complete
SITE MAP Click Add Site Map
SITE MAP - REQUIREMENTS INDICATE NORTH ( ) LOADING AREAS INTERNAL ROADS ADJACENT STREETS STORM AND SEWER DRAINS ACCESS AND EXIT POINTS EMERGENCY SHUT OFF(S) EVACUATION STAGING AREA IDENTIFY ALL HAZARDOUS MATERIAL/WASTE STORAGE LOCATION(S) EMERGENCY RESPONSE EQUIPMENT
SITE MAP (CONT.) CHOOSE A DOCUMENT OPTION AND COMPLETE:
EMERGENCY RESPONSE AND TRAINING PLANS
EMERGENCY RESPONSE/TRAINING PLAN Click Start
EMERGENCY RESPONSE/TRAINING PLAN (CONT.) CHOOSE A DOCUMENT OPTION AND COMPLETE:
EMERGENCY RESPONSE/TRAINING PLAN (CONT.) TEMPLATE AVAILABLE AT: Emergency-Response-Contingency-Plan.pdf
TRAINING PLAN EMPLOYEE TRAINING PLAN SECTION MUST BE COMPLETED
TRAINING PLAN (CONT.) NOTE: Choose Provided Elsewhere in CERS if previously uploaded (e.g., CERS Consolidated Emergency Response/Contingency Plan)
UNDERGROUND STORAGE TANK
CLICK START
UNDERGROUND STORAGE TANK (CONT.) CLICK START UST PERMIT APPLICATION – FACILITY INFORMATION BOE : 44######
UNDERGROUND STORAGE TANK (CONT.) TANK ID IS A REQUIRED FIELD UST PERMIT APPLICATION – TANK INFORMATION EACH COMPARTMENT MUST BE REPORTED AS AN INDIVIDUAL TANK
UNDERGROUND STORAGE TANK (CONT.) MONITORING PLAN
UNDERGROUND STORAGE TANK (CONT.) ADDING AN ADDITIONAL TANK
UNDERGROUND STORAGE TANK (CONT.) UST PERMIT APPLICATION – TANK INFORMATION
UNDERGROUND STORAGE TANK (CONT.)
UST PERMIT APPLICATION – TANK INFORMATION
UNDERGROUND STORAGE TANK (CONT.) MONITORING PLAN
UNDERGROUND STORAGE TANK (CONT.)
REQUIRED EVERY YEAR
UNDERGROUND STORAGE TANK (CONT.) MONITORING SITE PLAN – CURRENT FORM MUST BE ON FILE WITH CCHSHMP RESPONSE PLAN – CURRENT FORM MUST BE ON FILE WITH CCHSHMP UST OWNER/OPERATOR WRITTEN AGREEMENT – CURRENT AGREEMENT ON FILE WITH CCHSHMP UST LETTER FROM CHIEF FINANCIAL OFFICER – SUBMITTED ANNUALLY IF PROVIDING $5,000 ON CFR FORM OWNER STATEMENT OF DESIGNATED UST OPERATOR COMPLIANCE – CURRENT FORM ON FILE WITH CCHSHMP
TIERED PERMITTING
CLICK START
TIERED PERMITTING (CONT.)
ADD ADDITIONAL UNITS (NOTE: CE-CL UNITS DO NOT NEED TO BE INDIVIDUALLY ADDED.)
TIERED PERMITTING (CONT.) REQUIRED FORMS PERMIT BY RULE: FACILITY PAGE UNIT PAGE (Includes Waste and Treatment Process Page(s)) FINANCIAL ASSURANCE PAGE (+ Mechanism is Over $10,000) CLOSURE COST ESTIMATE PLOT PLAN
TIERED PERMITTING (CONT.) REQUIRED FORMS CONDITIONALLY AUTHORIZED: FACILITY PAGE UNIT PAGE (Includes Waste and Treatment Process Page(s)) FINANCIAL ASSURANCE PAGE (+ Mechanism is Over $10,000) CLOSURE COST ESTIMATE PLOT PLAN
TIERED PERMITTING (CONT.) REQUIRED FORMS CONDITIONALLY EXEMPT: FACILITY PAGE UNIT PAGE (Includes Waste and Treatment Process Page(s)) PLOT PLAN
TIERED PERMITTING (CONT.) REQUIRED FORMS CONDITIONALLY EXEMPT – COMMERICAL LAUNDRY: FACILITY PAGE
RECYCLABLE MATERIALS REPORT
CLICK START
RECYCLABLE MATERIALS REPORT (CONT.)
REMOTE WASTE CONSOLIDATION ANNUAL NOTIFICATION
REMOTE WASTE CONSOLIDATION CLICK START
REMOTE WASTE CONSOLIDATION (CONT.) COMPLETE THE FORM AND CLICK SAVE
HAZARDOUS WASTE TANK CLOSURE CERTIFICATION
HAZARDOUS WASTE TANK CLOSURE CLICK START
HAZARDOUS WASTE TANK CLOSURE (CONT.) Form.pdf
ABOVEGROUND PETROLEUM STORAGE ACT
CLICK START
HAZARDOUS WASTE TANK CLOSURE (CONT.) Statement.pdf DO NOT UPLOAD SPILL PREVENTION CONTROL AND COUNTERMEASURE (SPCC) PLANS THE APSA FACILITY STATEMENT IS REQUIRED
READY TO SUBMIT ALL ELEMENTS ARE READY TO SUBMIT:
READY TO SUBMIT
SUCCESS!!!
MANAGING USERS
MANAGING USERS (CONT.) ALWAYS ASSIGN AT LEAST TWO LEAD USERS
MANAGING USERS (CONT.) 1. ENTER THE PERSONS ADDRESS 2. ENTER THE PERSONS FIRST NAME, LAST NAME, CONTACT INFORMATION, AND BUSINESS TITLE 3. SELECT THE APPROPRIATE PERMISSION LEVEL (SEE NEXT SLIDE)
MANAGING USERS (CONT.) APPROVERS – CAN ADD, VIEW EDIT, AND SUBMIT FACILITY REPORTS TO THEIR FACILITYS REGULATOR EDITORS – CAN ADD/EDIT FACILITY SUBMITTALS/REPORTS, BUT CANNOT SUBMIT REPORTS TO THEIR FACILITYS REGULATOR LEAD USERS – CAN VIEW/ADD/EDIT/SUBMIT FACILITY REPORTS TO REGULATORS, AS WELL AS ADD, REMOVE, AND OTHERWISE MANAGE THEIR BUSINESS USER ACCOUNDS, FACILITIES, AND OTHER DATA VIEWERS – CAN VIEW FACILITY SUBMITTALS/REPORTS (READ ONLY)
ANNUAL RESUBMITTAL
CLICK START/EDIT SUBMITTAL
ANNUAL RESUBMITTAL (CONT.) CLICK START FOR EACH SUBMITTAL ELEMENT. ALWAYS BEGIN FROM A PREVIOUS SUBMITTAL. REVISE INFORMATION AS NECESSARY AND SUBMIT.
QUESTIONS? CONCLUSION FOR ADDITIONAL ASSISTANCE CONTACT (925)