Researcher Registration and Search Process Welcome to the ResearchMatch Researcher Training. Your session will begin shortly. 1 Version 3/13/2014

Definitions Used Today 2 RM: ResearchMatch.org ResearchMatch.org/researchers/ Researcher: person who has been given access to use ResearchMatch.org for recruitment: Principal Investigator or Proxy (individual who is IRB authorized to recruit for the study) Institutional Liaison: person at your institution who reviews your access into the RM system Dashboard: The homepage for the researcher upon logging into RM (after registration into the system) Feasibility Access: Researcher who has been approved to use RM for searching aggregate registry information Recruitment Access: Researcher who has been approved to use RM for contacting potential volunteers using the RM system. Contact Message: The information a researcher sends through the RM system to matched potential volunteers

Getting Started - Register Click Researcher Tab at top of RM website page. Click Register Now 3

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7 to Researcher from RM… (Institutional Liaison is copied on ) Need help? Register for training here Login here

Enter your basic contact information & create a unique username & password 8

Choose Preferred Access Type: Feasibility access option – Clicking Next completes registration for feasibility access only. Identifiers Suppressed 9

Questions? 10

Researcher Dashboard- Recruitment 11 This Dashboard shows Feasibility Access Only – a researcher can add new study when ready with IRB approval for recruitment.

Recruitment Request 12

Add a Study – Specify your role: Select: I am the PI… or I am not the PI… 13

If you are the proxy researcher – include the PI contact information 14

Add Study Information and upload IRB letter of Approval Note that your site specific instructions are available in 2 locations: within the requirements hyperlink and on the menu tab. 15 You may upload only one single document thus if your site requires multiple documents, you will need to merge these into a single file.

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How are new study personnel added to an existing study? Existing Study 17 New study personnel can register in RM as a proxy researcher. When the new researcher adds a study, the IRB number is examined by RM system. If another exists, a prompt is displayed automatically that asks if the researcher wants to join that study, the new researcher would reply yes.

18 NOTE: The PI of the study will be notified by each time new study personnel requests access to join a study. The PI will need to confirm that the named proxy is indeed part of the study team before the liaison can grant access.

19 Your Dashboard – Menu, RM stats, liaisons, your studies, add new study.. ………… 30,547

Example of auto- that researcher receives once liaison confirms their recruitment access request. Until researcher acts upon this request (e.g. self- validation), they will not have recruitment access for this study. Self-Validation is a 2-Step Process The researcher MUST click accept in order for their username & password to be enabled with the recruitment access for that study. Step 1 20

Researcher must confirm choice after making their selection within the auto- from 21 Final display message indicating self- validation occurred. Step 2 : Redirected to ResearchMatch site where you confirm your selection.

22 PI also receives an to allow researcher access. PI must click AUTHORIZE ACCESS in the body of the . This is a two step process. Click AUTHORIZE ACCESS will bring PI to RM site. The PI does not need to login. It will open on the Accept yes page.

23 PI must click yes and the message below appears.

Questions? 24

Researcher Search Builder -Recruitment Search Process- ResearchMatch.org 25

26 Ready to find Volunteers? Click find Volunteers

27 Step 1. Select type: Choose feasibility vs. recruitment search. Feasibility shows counts rounded to the nearest 10 and does not allow any ability to contact volunteers.

28 Upon selecting a Recruitment Search, the researcher is shown a list of instructions.

Step 2. Location: Narrow search by vicinity of volunteer to your location of interest 29

Example – Step 2. 30

Anytime after Step 2: option to save search 31

Name Your Search or Overwrite an existing search and click save. 32

Step 3. Demographics: Enter basic inclusion/exclusion criteria from the following fields. 33

Example – Step 3 Age criteria entered 34 Example – Step 3 Search by age.

Step 4. Conditions: If applicable, enter health conditions of interest as inclusion/exclusion criteria or search for healthy volunteers. 35

36 Specify condition 1 and Start typing condition HIV Step 4. Conditions: Specify Condition Set #1

37 No meications No medications rmrmr Rmrmr rmrmr Step 4. Conditions: Specify Condition Set #1 OR This modal will pop up showing what you searched for as well as, search terms that may be related. Here we only want HIV. Check HIV

38 No meications No medications rmrmr Rmrmr rmrmr Step 4. Conditions: If applicable, enter health conditions of interest as inclusion/exclusion criteria or search for healthy volunteers. Specify Condition Set #1 OR EX: Click Condition Set #1 again and select HIV Positive Or you can choose Exclude a condition which follows the same process

39 Step 4. Conditions: Specify Condition Set #2 AND EX: Click Condition Set #2 and type HIV Infection Click View Instructions and box will pop up with information.

135 Step 5. Medications: If applicable, enter medications of interest as inclusion/exclusion criteria or search for individuals that have reported taking no medications. 40 Step #5 follows the same principal Set #1 = OR Set #2 = AND Or EXCLUDE a medication

Example – Step 5 Choosing Medications 41

42 Step 6: Targeted Questions This step involves the RM volunteer responses from the Condition Specific Sub-Registries we are adding to ResearchMatch. We hope this may more precisely match a volunteer to a researcher for that condition. There are currently 7 Sub-registries on ResearchMatch and more sub-registries will be added soon! You can find the sub-registries on your dashboard. For our example, lets choose CSSR Autism.

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Step 7. Finish Search: View anonymous health profiles to finalize list of potential matches to contact with the studys initial recruitment message. Researchers can view any additional entries or comments that volunteers voluntarily included in their ResearchMatch Volunteer profile (optional entry). 45 View profiles: Age, BMI, conditions, medications Weve found 135 results based on your search.

Step 7a. Finish search: Selecting Volunteers: by hand, randomly, auto contact 46 OR The random selection feature allows a researcher to minimize selection bias by randomly selecting a subset of volunteers to receive the recruitment message. When the researcher is ready to contact more volunteers perform a repeated search (from saved search), and select additional volunteers from the remaining pool without fear of re-contact due to ResearchMatchs embedded functional capacity to keep track of whos been contacted. You can select matched volunteers by hand out of 135 volunteers. Weve found 135 results based on your search.

Step 7b. Finish your search: Select volunteers by hand or use the auto- contact 47 Auto-contact rules are used to automatically notify volunteers who match requirements for IRB projects at the time of volunteer registration. Auto-contact rules require inclusion/exclusion filtering criteria and IRB approved message language. Rules may be registered to run for up to 30 days, then may be extended using the Manage Auto-Contact module. Weve found 135 results based on your search. out of 135 volunteers.

Steps 7-8. Prepare to contact volunteers, Enter and preview message 48 Enter researcher IRB approved message (up to 2000 characters)

Example – Step 9 preview 49 Scroll down to view Researcher message

Youll be contacting 135 volunteers by for your study Steps 9. Certify & Preview an Contact Volunteer 50

xxxxxxxxxxx 51 Final Step Export 2 contact(s) information 2 volunteers have agreed to be contacted. xxxxxxxxxxx Metrics Yes – green No – red No response - gray 135

Questions? 52

Another Search Option: Load a Previous Search 53 Saved searches are then displayed

54 Hypothesis Generating Tool Hypothesis generator is like an advanced feasibility search with results from many filtered condition criteria which also yields graphics. Results can be used in grant proposals (as well as screen shots of graphics).

55 Hypothesis Generating Tool Results show number of volunteers and demographics as well as, common medications and shared comorbid conditions. Remember: results are as accurate as the self- reported data in RM profiles.

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Questions? Contact your ResearchMatch Liaison Or Wishing you much success in your research endeavors! 57