Exploring Microsoft Excel Chapter 4 Graphs and Charts: Delivering a Message By Robert T. Grauer Maryann Barber Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Objectives (1 of 2) Know advantages and disadvantages of different chart types Distinguish between an embedded chart and one in a separate chart sheet Use the ChartWizard Use Drawing toolbar to enhance chart with lines, 3D shapes and objects Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Objectives (2 of 2) Differentiate between data series specified in rows versus ones in columns Create a compound document consisting of word processing, worksheet and a chart Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Overview Business graphics one of most exciting Windows applications Determine message of chart Create charts using Chart Wizard Plot multiple data sets on a single chart Dynamically link a chart to a memo Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 What is a Chart? A graphic representation of data in a worksheet Based on descriptive (text) entries called category labels and numeric values called data points Data series: a grouping of data points Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Chart Types Always remember to keep it simple and clear Pie and Exploded pie charts are effective for displaying proportional relationships Column charts are used for displaying numbers Bar charts show numbers horizontally Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Pie Charts Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Column Charts Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Creating A Chart Select the cells containing your labels and data points Use the Chart Wizard a four step process Step one choose a chart type Step two review data series Step three final touches Step four where to store Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Chart Wizard Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Finishing the Chart Embedding in a worksheet or separate chart sheet Enhance with Drawing toolbar Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Hands-On Exercise 1 Objective: To create and modify a chart; to embed a chart within a worksheet; to enhance a chart The AutoSum command Start the Chart Wizard Move and Size the chart Change the worksheet Change the chart type Create the second chart Add a text box Create a 3-D Shape Exploring Microsoft Excel 2002 Chapter 4

Using the Drawing toolbar Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Multiple Data Series Decide what message to convey with the chart What do you want to emphasize? Rows versus columns If data series are in rows the Chart Wizard will use first row for X axis and use first column for legend text If data series are in columns the Chart Wizard will use first column for X axis and use first row for legend text Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Stacked Column Charts A column chart that depicts totals by category instead of each individual data point Useful when you want to compare totals by category Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Hands-On Exercise 2 Objective: To plot multiple data series in the same chart; to differentiate between data series in rows and columns; to create multiple charts associated with the same worksheet Rename the worksheets The Office Assistant View the data series Copy the chart sheet Change the source data Change the chart type Exploring Microsoft Excel 2002 Chapter 4

Using Multiple Data Series Exploring Microsoft Excel 2002 Chapter 4

Object Linking and Embedding Create a document in one application that contains objects from another application For example, contain a Word document that contains objects from an Excel worksheet Embedded object is stored in the document an Excel chart becomes part of the Word document Linked object is stored in its own file any change in this file is automatically reflected in the main document Multitasking – the ability to have more than one application open at the same time Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Hands-On Exercise 3 Objective: To create a compound document consisting of a memo, worksheet, and chart Open the software sales document Copy the worksheet Create the link Copy the chart Add the chart Modify the worksheet Update the links The finishing touches Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Summary (1 of 2) Charts are an easy to understand way to show data Easiest way to create charts is with the Chart Wizard Charts can be embedded or stored in a separate file Multiple data series may be stored in rows & columns Exploring Microsoft Excel 2002 Chapter 4

Exploring Microsoft Excel 2002 Chapter 4 Summary (2 of 2) OLE enables creation of compound documents Embedding means storing an object within the compound document Linking means storing the object in its own file, and the compound document uses this file Exploring Microsoft Excel 2002 Chapter 4