Technical update 05 of April 2017 EU-CEG Technical update 05 of April 2017 1

Agenda State of play EUCEG project Accounts / Submissions in production – figures Upgrade of the EUCEG components (29/03/2017) Additional submission types XML creator next release (v1.2.0) EUCEG next steps EUCEG online user guide (draft) Open questions

Accounts in production - figures State of play EUCEG project Period 08 September 28 of October 15 of December N° of accounts created 648 946 1739 E-ETRUSTEX web interface users 444 674 1359 System-to-system users (AS4 access point)   204 272 380 AS4 active users 2 6 13 03 March 2017 2074 1672 402 14 3

Submissions in production - figures State of play EUCEG project Period 08 September 28 of October 15 of December March 2017 N° of industries submitting in production 41 127 522 787 Tobacco products 378 2436 21612 23246 E-cigarette products 1562 3888 73613 96541 Total number of products 1940 6324 95225 119787 Total number of submissions treated by the system 6653 29808  308198 499497  4

EUCEG Support – stats and situation State of play EUCEG project EUCEG Support – stats and situation 5

Upgrade of the EUCEG components 29/03/2017 -> upgrade of several EUCEG components More information about the content of the upgrades available in CIRCABC Previous version New Version in production Gateway v1.3.7 Gateway 1.4.0 ETRUSTEX Node 2.1.9 ETRUSTEX Node 2.1.11 ETRUSTEX web interface 2.9.1 ETRUSTEX web interface 2.9.3 Domibus 3.1.1 Domibus 3.2.2 6

ETRUSTEX web interface (v.2.1.11) Upgrade of the EUCEG components Addition of 2 new features A banner to inform the users in advance of any future maintenance or important event. ETRUSTEX web interface (v.2.1.11) Important notice for all e-TrustEx users: Starting with the next version of e-TrustEx Web Access (2.10.0), which is intended to be released in May 2017, only Java version 7 or higher will be supported. Please make sure that you upgrade the current Java version on your PC to version 7 or higher before the end of April 2017. For any questions, please contact our EU-CEG IT support at SANTE-EUCEG-ITSUPPORT@ec.europa.eu 7

ETRUSTEX web interface (v.2.1.11) Upgrade of the EUCEG components ETRUSTEX web interface (v.2.1.11) Improvement of the response messages sent by the EUCEG system. Previous version of the message EUCEG-GATEWAY RESPONSE: New version (Subject : file name and status [ERROR] or [SUCCESS]) 8

Upgrade of the EUCEG components Domibus (v.3.2.2) Domibus 3.2.2 is backward compatible with 3.2.x and 3.1.x  and the upgrade in your side is not mandatory.   Documentation for 3.2.2 can be found here : https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/Domibus+-+v3.2.2 The official road map for the EDELIVERY Domibus is available here : https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/Domibus+-+releases Domibus FAQ in the CEF Digital website: https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/Domibus+-+FAQ) 9

Upgrade of the EUCEG documentation Last document version New document version Update Data dictionary 1.1 Data dictionary 1.1.1 (in CIRCA BC – Release EUCEG 29/03/2017 folder) For both e-cig and tobacco products tobacco products data dictionary (1.1.1) : Modifications of the product type id value "16" into "12" and the product type id value "15" into "11" Update the description of the submission types  e-cigarettes data dictionary (1.1.1) : Modification of the cardinality of the "Unit packet picture files" field from simple to multiple Modification of the cardinality of the "Annual Sales Submission" component from simple to multiple A detailed version of the submission type's description will be given in the next version of the data dictionary. 10

Upgrade of the EUCEG documentation Current document New version Update EU-CEG_errors 1.0.4 EU-CEG_errors 1.0.5 Modifications of the product type id value "16" into "12" and the product type id value "15" into "11"  XSD 1.0.3 XSD 1.0.4 Only submissions.xsd has been updated : Part updated : <xs:documentation> for the submission types have been reviewed NO impact on the XSD, the new version 1.0.4 is compatible with the previous version 1.0.3 11

Questions related to the upgrade ? 12

Additional submission types Submission types currently active: 1. New product 2. Substantial modification 7. Corrections  Submission type 7 (corrections) is currently used in a wider sense (i.e.. adding/removing product presentations, changing product information, annual sales update…) 13

Additional submission types Submission types that will be activated after the release of the XML creator mid-April: 1. New product 2. Product modification leading to a new Product ID number (previously named Substantial modification) 3. Add presentation 4. Remove presentation 5. Update of existing product information 6. Periodical updates 7. Corrections 14

Additional submission types What will change ? The submission process will remain the same for the additional submission types The entire file has to be re-submit with the correct submission type Please note that each submission type must be used for a certain purpose, if changes are made elsewhere the submission file may not be taken into account by authorities. 15

Additional submission types What are the purpose of the additional submission types ? Submission types Description 1 - New product Reporting/notification of information on a new product (new Product ID). 2 - Product modification leading to a new Product ID number Substantial modification of information on a previously reported/notified product leading to a new Product ID (with a link to the previous Product ID). 3 – Add presentation Addition of product presentation (e.g. national market) to an existing product submission. 4 - Remove presentation Removal of product presentation, including product withdrawal, from an existing product submission. 5 – Update of existing product information Update of information on a previously reported/notified product submission at product and/or presentation level not leading to a new Product ID. 6 – Periodical update Update of information required to be submitted for reported/notified products in regular intervals (annually), such as sales data or actual quantities of ingredients. 7 - Corrections Correction of clerical/administrative errors in existing product submission. 16

Additional submission types How it is integrated in the next XML Creator release v1.2.0? foreseen delivery date mid-April) 17

XML Creator 1.2.0 Current version 1.1.3 Next version 1.2.0 -> foreseen delivery date mid- April Business rules alignment with the EUCEG gateway (validation) New submission types integration + disclaimer Performance (a new option to load the data has been added to avoid a system crash -> next version of the XML creator will integrate a real pagination mechanism) Migration process improved 18

EUCEG - Next steps ETRUSTEX web interface version with java 7 only and version with the replacement of the java applet Follow-up the upgrade of e-delivery Domibus releases This road map is indicative and it is based on DIGIT road map Current version in production Next version Content Foreseen date new version in production ETRUSTEX web interface 2.9.3 ETRUSTEX web interface 2.10.0 Java 7 migration version May 2017 (important info in the banner) ETRUSTEX web interface 3.0.0 Web start version (replacement of the java applet) April 2017 Domibus 3.2.2 Domibus 3.2.3 Technical improvement – no impact - backward compatible May 2017 Domibus 3.3 October – November 2017

EUCEG - Next steps Improve XML Creator Improve MSREP system for the member states (search, comparison tool, publication, extraction …) Current version in production Next version Content Foreseen date new version in production XML Creator 1.1.3 XML Creator 1.2.0 - Business rules alignment, first performance review Mid-April XML Creator 1.3.0 - Performance … Not planned MSREP 1.5 MSREP 1.6 - Additional submission types … week 14 (week of 3-7 April) MSREP 1.7 - Search improvement Summer 2017

EUCEG online user guide (under development) Online version PDF version Guidance for both AS4 and XML creator users how to register How to install the necessary system how to submit FAQ

EUCEG online user guide (under development)

EUCEG online user guide (under development)

EUCEG online user guide (under development)

Questions ? 25