SKADS Controller’s Meeting Timeline Annual Financial Report Status Update 22nd March 2007

SKADS Controller Meeting SKADS Management 1st Annual Report Mid Term Review Annual Financial Report Advance Payments 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting 1ST Annual Report Progress & Activity Report contributions arrived on time Most C-forms where filled in OK Problems with requested EC contribution Problem with conversion rate boxes Some stamps were missing Report was finished and submitted in final version early September First Comments took long, approval early December Compliments to all the DS managers who did a good job in delivering the reports Consistency with mmonth and JoR was sometimes missing We had a few unstamped C-forms There was misunderstanding w.r.t. box where the requested EC contribution had to be filled in and the conversion rate boxes. 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting 1st Annual Report Conclusions SKADS performed well in the compilation of the report Review of Technical reports must be improved in view of the MTR Early discussions of “problems” with Brussels will speed up process No delivery of “best effort” report but “first-time-right’ 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting MID Term Review 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting Deliverables for MTR 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting Mid Term Review Management team may ask for intermediate reports w.r.t. deliverables not due prior to 1 July 2007 16 November 2018 SKADS Controller Meeting

Conclusions on Project Status All design studies and tasks are making good progress Mid Term Review is major Milestone in 2007 2nd Annual Report is required for MTR Timing of 2nd Report is crucial 16 November 2018 SKADS Controller Meeting

Financial Annual Report Req EC/ 1st Advance Payment = 80 % 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting Annual Report = Some Participants do not reach 70 % !!! It is not so easy to spent a lot of money in a short period of time in a way effective to the SKADS project ESPECIALLY WHEN EC RULES APPLY!!! 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting Annual Report 2007 Annual Report is input to the Mid Term Review A delay of the Annual Report will delay the MTR!! This year AUDIT Certificates are required for All participants (except when 0 spending) We need a final report early september (1st Report was final in december 2006) 16 November 2018 SKADS Controller Meeting

Annual Report Official Timeline Official Timeline for Report 2007: 22nd March 2007: Controller meeting July 1, 2007: Request for Reports July 16, 2007: Prepare financial figures July 21, 2007: Report Task level July 26, 2007: Report DS level July 30, 2007: Provide Forms C, Justifications of Resources (Audit Certificate Required) August 10, 2007: Submit report to the EC 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting Advance Payments Money is ready for transfer Payable starting next week Small contingency fund is created 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting Start preparing for audit early Make sure auditor knows when audit is needed Audit for 2005/2006 figures can be done right now 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting Contingency: the budgetary consequence: keeping 5 %, it is like 2% of the total budget propose to keep the funds to be able to act on unforeseen circumstances like the entering of a new consortium member unforeseen costs w.r.t. the Mid Term Review perform to 2009 properly and have SKADS 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting 16 November 2018 SKADS Controller Meeting

Annual Report Consistency Progress Report Activity & Progress Reporting DS-2 DS-3 DS-4 DS-5 DS-6 DS-7 DS-8 C-forms+ Justifications Participant - 1 Participant - 2 Participant - 3 Participant – x 16 November 2018 Administrative Reporting SKADS Controller Meeting

SKADS Controller Meeting Annual Report All Templates are available at the SKADS website: http://www.skads-eu.org/p/SKADS_documents.htm C-forms and Justification of Resources required for each participant, even in the case of zero spending!! Sent C-forms and Justification of Resources mid July by email to Project Office first Sent drafts of Audit Certificates as well 16 November 2018 SKADS Controller Meeting

Annual Reporting: Advice to Participants C-Form is decisive document w.r.t. EU-funding Justification of resources is link between C-form and Progress Report Make sure traceability is accurate: Receipts from travel expenses are available Make sure you can account for the time of resources Own accounting rules are leading 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting Timesheets The project office does not require timesheets (however we appreciate receiving them for information purposes) Timesheets are for internal verification only. The auditors will need them! Timesheets are a new EC requirement w.r.t. time staff works on SKADS 16 November 2018 SKADS Controller Meeting

SKADS Controller Meeting Status Report Technical achievements - general remarks and highlights of technical progress achieved during the month. DS leaders should also contribute a summary of progress by the entire DS. Meetings attended - include contact with other Fifth Framework projects, and any conferences, workshops or project meetings attended. Issues - these may be technical, administrative or other problems foreseen. All issues raised will be put on the next PMC agenda. Red flags - these are major problems, internal or external, which if unresolved could halt the project. These will be the subject of an extraordinary PMC, and if still unresolved, will be passed on to the Commission. Plans for next month - these can be a brief note of the main goals. Update on Milestone planning 16 November 2018 SKADS Controller Meeting