TRAINING OF FOCAL POINTS ON THE CountrySTAT/FENIX SYSTEM Overview of the preparation of tables in the new CountrySTAT platform TRAINING OF FOCAL POINTS ON THE CountrySTAT/FENIX SYSTEM

Overview Work flow Preparing tables in CountrySTAT Important rules to create tables

Your table is published Work flow Have the data ready Create your table following the rules Use the right codification CVS format No columns with labels CPC 2.1 HS GAUL CountrySTAT indicators Unit of Measurement DAC Attributes Flag Forestry production Fishery production Scientific Fishery production Have the metadata ready Title Subject Data type Domain Your table is published Go to the metadata editor Upload the values Create the DSD structure Fill all metadata 14/11/2018

Preparing tables in CountrySTAT Unit of measurement: code and label 1° dimension : Year Value 2° dimension : code and label 3° dimension : code and label Flag Format the entire sheet in “text format” SAVE this table as an EXCEL file

Preparing tables in CountrySTAT All Label Columns Have To Be Deleted

Preparing tables in CountrySTAT Unit of measurement: code and label 1° dimension : Year Value 2° dimension : code and label 3° dimension : code and label Flag Once ALL LABEL COLUMNS HAVE BEEN DELETED, please save it in CSV

Preparing tables in CountrySTAT This is how a table should look like after deleting its label columns!

Preparing tables in CountrySTAT Save the Excel file with all the label columns as .xlsx Save the same file without the label columns as CSV (.csv) and close it Don’t open the CSV file again If you need to modify something: take the Excel file, modify it, delete the label columns, save again as CSV and delete the first version of your CSV

Important rules for creating tables  NEVER use comma or dot to separate the thousands e.g. one thousand: NO 1.000 NO 1,000 YES 1000 Always use a dot to separate decimals e.g. three dot four: NO 3,4 YES 3.4 In each “value cell” input only a numeric value or text e.g. two tons: NO 2 tons YES 2  in the other column called “unit” write tons

Important rules for creating tables  The Excel spreadsheet must be formatted as text The name of the Excel file must NOT contain any accent and/or symbol and/or numbers and/or empty spaces Always convert to CSV file at the very end and do not open the CSV file afterwards!

Important rules for creating tables Do not put the totals in your Excel sheet: the system allows you to calculate aggregated data so you can generate them on the fly Once the dataset has been published, always check whether the table visible on the web is the same as your original Excel file

Important rules for creating tables  Always start the table beginning with the cell A1 (the upper side left corner)

Important rules for creating tables  Never use the "merge“ function

Important rules for creating tables  Never write text out of the table

Important rules for creating tables  Never have more than one sheet within the same Excel file

Important rules for creating tables  Never have columns with the same title OK NO

Important rules for creating tables  Never have two or more tables in the same Excel file