Microsoft Word 2016 Accessibility Check and Conversion to PDF Erica Zelmanowicz Professional Development Manager July 20, 2017 This webinar is scheduled to begin at 2pm Eastern / 11am Pacific Audio is provided through the webinar platform via your computer’s speakers, or there is an optional conference line: (805) 309-2350, Code: 14930# (please note this is a toll call)
levelaccess.com | (800) 899-9659 | info@levelaccess.com Webinar Features Microsoft Word Accessibility Series: A11y Full Check and Conversion to PDF Real-time Captioning: Captions are provided in the captioning pod (upper right). In the event we experience any issues with the pod, we will ensure that the recording of today’s session is closed captioned. Questions: Time will be provided at the end of the webinar for questions. Please submit questions via the Chat pod – (Keyboard: Ctrl + Semicolon) Today’s Session is Being Recorded: Link to slides, recording, and transcript will go out via email next week. levelaccess.com | (800) 899-9659 | info@levelaccess.com
A11y Full Check and Conversion to PDF Document Creation Best Practices Convert document from native format into an accessible format Create an accessible template levelaccess.com | (800) 899-9659 | info@levelaccess.com
A11y Full Check and Conversion to PDF Process Perform an Accessibility Check Add Metadata Enable tagged documents Enable bookmarks and hyperlinks Choose a conversion option Convert the document levelaccess.com | (800) 899-9659 | info@levelaccess.com
A11y Full Check and Conversion to PDF Accessibility Check File > Info > Check for Issues > Check Accessibility View Accessibility Errors Make Fixes Check Again levelaccess.com | (800) 899-9659 | info@levelaccess.com
A11y Full Check and Conversion to PDF Add Metadata Add document Title: File > Info > Properties > Title levelaccess.com | (800) 899-9659 | info@levelaccess.com
A11y Full Check and Conversion to PDF Enable Tagged Documents Select Acrobat Tab in Microsoft Word Select Preferences Ensure “Create Bookmarks”, “Add Links” and “Enable Accessibility and Reflow with tagged Adobe PDF” are checked levelaccess.com | (800) 899-9659 | info@levelaccess.com
A11y Full Check and Conversion to PDF Enable Bookmarks and Hyperlinks Select Acrobat Tab in Microsoft Word Select Preferences Select Bookmarks in the Adobe PDFMaker dialog Ensure Convert Word Headings to Bookmarks is selected levelaccess.com | (800) 899-9659 | info@levelaccess.com
A11y Full Check and Conversion to PDF Choose a Conversion Option Adobe Acrobat Tab > Create PDF Plugin File > Save As (PDF File Format) File > Save as Adobe PDF Plugin levelaccess.com | (800) 899-9659 | info@levelaccess.com
A11y Full Check and Conversion to PDF Resources Microsoft Word Accessibility InDesign Accessibility PDF Accessibility Check Accessibility: File > Info > Check for Issues > Check Accessibility Review the results in the accessibility checker pane Address the listed issues Rerun the check Enable Tagging Select Acrobat Tab in Microsoft Word Select Preferences Ensure “Create Bookmarks”, “Add Links” and “Enable Accessibility and Reflow with tagged Adobe PDF” are checked Enable bookmarks and hyperlinks Select Bookmarks in the Adobe PDFMaker dialog Ensure Convert Word Headings to Bookmarks is selected Convert to PDF (Options): Adobe Acrobat Tab > Create PDF Plugin File > Save As (PDF File Format) File > Save as Adobe PDF Plugin Save the Document and Convert to PDF Activate the Acrobat Ribbon > Create PDF button Enter a name for the file levelaccess.com | (800) 899-9659 | info@levelaccess.com
levelaccess.com | (800) 899-9659 | info@levelaccess.com Thank You Microsoft Word Accessibility Series: A11y Full Check and Conversion to PDF Contact Us Erica Zelmanowicz Erica.Zelmanowicz@LevelAccess.com Follow Us @LevelAccessA11y Level-Access Level Access Level Access Blog levelaccess.com | (800) 899-9659 | info@levelaccess.com