1. Sean Keegan August 5, 2008 For audio call Toll Free 1 - 888-886-3951 and use PIN/code 555519 The ABCs of PDFs Part 3: Creating Accessible PDF Documents

2. Maximize your CCC Confer window. Mute your phone (*6) if you have visitors or noise in your office. Please note phone audio may be in presenter-only mode. Ask questions over the phone when the presenter prompts. Ask questions throughout presentation via the chat window. Turn on or off Closed Captioning by clicking on the icon. Save the presentation or chat by clicking on the icon. Housekeeping

3. Types of PDFs PDF Tags (and why everyone talks about them) Creating Tagged PDFs Reading Order and other Formats Ensuring PDF Security & Accessibility Resources

4. Image Only PDF Scanned image, no actual text content; Requires OCR for any functionality Searchable PDF Contains text content, but not tagged Tagged PDF Contains a document structure

5. Tags provide structure to a PDF document Structure can control reading order Tags improve PDF Form accessibility, language definition, etc.

6. Software Necessary MS Office 2000 & later (for Windows) Adobe Acrobat 5, 6, 7, 8, 9 Can also use Save As PDF plug-in with Office 2007 Other applications (Open Office, Word Perfect) can also support accessible PDF creation Sample Workflow for MS Word Create your content Use Styles and Formatting options to designate headings Use Word tools for layout (e.g., Column tool) Add appropriate alternative text for images

7. Creating the PDF Document from MS Word Using Styles and Formatting Adding Text Descriptions Specifying Table Headers

8. Save the PDF as Text (Accessible) or Plain Text Check for incorrect reading order Text (Accessible) will display alternative text information, Tool Tips from forms Review the zones on the PDF document Watch for: multiple columns text boxes Figures labeled as Tables

9. Adobe Acrobat 5.x, 6.x, 7.x and 8 allow for access and security Can restrict document printing, copy/paste functionality, form field completion, etc. Open the Document Properties (Ctrl+D) to change the Security Method For best compatibility and security, choose Acrobat 5.0 and later

10. Ensure the checkbox for enabling text access is selected

11. High Tech Center Training Unit http://www.htctu.net @ONE http://www.cccone.org PDF Training Manual http://www.htctu.net/trainings/manuals/tutmain.htm Planet PDF http://www.planetpdf.com/index.asp

12. Sean Keegan Web Accessibility Instructor High Tech Center Training Unit for the California Community Colleges http://www.htctu.net Q&A

13. http://tinyurl.com/66982d Evaluation Survey Link

14. Thanks for Attending For upcoming desktop seminars and links to recently archived seminars, check the @ONE Web site at: http://www.cccone.org/seminars/index.php