1. Microsoft Word 2016 Page Structure
Erica Zelmanowicz Professional Development Manager
July 6, 2017
This webinar is scheduled to begin at 2pm Eastern / 11am Pacific
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2. Microsoft Word Accessibility Series: Page Structure
Webinar Features
Microsoft Word Accessibility Series: Page Structure
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Page Structure

3. Document Creation Best Practices
Page Structure
Document Creation Best Practices
Convert document from native format into an accessible format
Create an accessible template
Page Structure

4. Page Structure
Requirements
Ensure headings are denoted through appropriate styles and not implicitly
Ensure that multi-column content is rendered in the proper order
Ensure headers and footers are used appropriately
Ensure lists items are structured properly
Page Structure

5. Page Structure
Heading Styles
Ensure headings are denoted through appropriate styles and not implicitly
Ensure that multi-column content is rendered in the proper order
Ensure headers and footers are used appropriately
Ensure lists items are structured properly
Notes:
Allows users of assistive technology to browse document content by heading level
Use built-in Microsoft Word heading styles
Use up to six heading levels (Heading 1, Heading 2, etc.)
Provide consistent use of heading styles in a document
Order headings appropriately
Implementation:
Modify Heading Style
Select Text > Home Tab > Locate heading level you want to change the text to > right click > select Update heading level [x] to match selection
Create Headings
Select Heading Style from the Home tab (these are default)
Page Structure

6. Page Structure
Columns
Ensure headings are denoted through appropriate styles and not implicitly
Ensure that multi-column content is rendered in the proper order
Ensure headers and footers are used appropriately
Ensure lists items are structured properly
Notes:
Multi-column content must be structured properly to be read in the correct order
When implicit columns are created visually using spacing and tab stops, assistive technologies will be unaware that the document is formatted using multiple columns and will render the content out of sequence by reading from left to right across each column and then down the page
Create columns
Layout Tab > Columns > Select number of columns
Page Structure

7. Page Structure
Headers and Footers
Ensure headings are denoted through appropriate styles and not implicitly
Ensure that multi-column content is rendered in the proper order
Ensure headers and footers are used appropriately
Ensure lists items are structured properly
Notes:
Use the Microsoft Word built-in header and footer features
When headers and footers are accurately placed in a document, the text will be treated as an “artifact” in PDF so assistive technologies will not announce the repetitive header and footer content on every page
Create Headers and Footers
Insert Tab > Header > Select Header Style > Enter text in header
(same with footer)
Page Structure

8. Page Structure
Lists
Ensure headings are denoted through appropriate styles and not implicitly
Ensure that multi-column content is rendered in the proper order
Ensure headers and footers are used appropriately
Ensure lists items are structured properly
Notes:
Avoid asterisks, periods or non-bulleted (stand-alone) images
The list number and the list hierarchy of nested lists are rendered by screen readers
Implementation
Home Tab > Bullets Library
Page Structure

9. Page Structure Microsoft Word Accessibility InDesign Accessibility
Resources
Microsoft Word Accessibility
InDesign Accessibility
PDF Accessibility
Page Structure

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Page Structure