AmeriCorps Site Supervisor Orientation Jeanne 2013-2014 Program Year

Looking forward to a year of partnership in service. Welcoming Looking forward to a year of partnership in service. Jeanne

Presentation Outline/Logistics Staff Contacts Timeline Member Benefits/Responsibilities Role of Site Supervisor Inclusion Practices/Prohibited Activities and Position Descriptions Communications and Paperwork Performance Measurement and Evaluation Send Off and Questions Mary

JVC Northwest Staff Contacts Main Contact Regional Program Coordinator - formerly known as Area Director See next slide… Other Program Staff JV Program Manager Program Assistant Julia Peters Rachel Mathiowetz AC Specific Staff AC Program Manager Administrative Assistant Mary Hegel Hilary Titus Julia Julia Rachel Mary Hilary

Program Coordinators Alaska Big Sky Cascades Mountain West Meg Retreat Region/Locale Program Coordinator Alaska Anchorage, Bethel, Juneau, Sitka Sally Koch Big Sky Ashland, Billings, Hays, Missoula, St. Xavier Megan Bell Cascades Portland Gray’s Harbor, Gresham, Portland Hillsboro, Seattle, Tacoma Julia Peters Chloe Rico Moryah Schindler Mountain West Boise, Spokane Hood River, Yakima, Wenatchee and Omak Matt Salazar Stephen White Julia

A Beginning Timeline August 5th-10th: JV member Orientation in OR August 14th (Wednesday): First day of service September/October: Fall area visits October/November: 1st JVC Northwest Retreat Mountain West/Cascades: Oct. 25th-28th Big Sky/Alaska: Nov. 1st-4th December 2nd: Agency Application Deadline (2014-15) Julia

Member Responsibilities 1700 hours of service Full year of service (to the contract date, July 31st for most) Participation in national days of service Participation in JVC Northwest retreats Duties outlined in position description Performance measure reporting Mary

Member Benefits Living Allowance and Ed Awards 10 days leave from service (Not “vacation” and cannot count service hrs) Health Insurance JVC NW offers coverage Worker’s Compensation JVC NW covers all JV/ AmeriCorps members Please notify us immediately in the event of an injury at your service site! Mary

Role of Site Supervisor Mentorship & Supervision Member training at service site (send to Mary) Weekly meetings for instruction/guidance/processing Uphold member contract (service dates, prohibited activities, etc.) Approval of timesheets in OnCorps Performance evaluations Mandatory Meetings (this orientation, fall area visit, performance measure training) Julia

Inclusion Practices JVC Northwest supports inclusion practices. Provide reasonable accommodation for members with disabilities. Focus on the Position Descriptions (pre and post interview) Use inclusive language Go over position description and essential tasks Resource: http://www.serviceandinclusion.org/ Julia

Prohibited Activities Code of Federal Regulations (45CFR § 2520.65) Applies to JV AmeriCorps… Staff Members As well as volunteers they recruit/manage Online: http://www.ecfr.gov Also in your Site Supervisor Handbook Mary § 2520.65   What activities are prohibited in AmeriCorps subtitle C programs? (a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or the Corporation, staff and members may not engage in the following activities: (1) Attempting to influence legislation; (2) Organizing or engaging in protests, petitions, boycotts, or strikes; (3) Assisting, promoting, or deterring union organizing; (4) Impairing existing contracts for services or collective bargaining agreements; (5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office; (6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials; (7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization; (8) Providing a direct benefit to— (i) A business organized for profit; (ii) A labor union; (iii) A partisan political organization; (iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; (v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities; and (9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive; (10) Providing abortion services or referrals for receipt of such services; and (11) Such other activities as the Corporation may prohibit. (b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so.

§ 2520.65   What activities are prohibited in AmeriCorps subtitle C programs? (a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or the Corporation, staff and members may not engage in the following activities: (1) Attempting to influence legislation; (2) Organizing or engaging in protests, petitions, boycotts, or strikes; (3) Assisting, promoting, or deterring union organizing; (4) Impairing existing contracts for services or collective bargaining agreements; (5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office; (6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials; (7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization; (8) Providing a direct benefit to— (i) A business organized for profit; (ii) A labor union; (iii) A partisan political organization; (iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; (v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities; and (9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive; (10) Providing abortion services or referrals for receipt of such services; and (11) Such other activities as the Corporation may prohibit. (b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so. Mary and Jeanne

Additional Notes on Positions Non-displacement and non-duplication No money handling Non-clerical and non-administrative roles only allowed if directly support program activities No fundraising some exceptions for limited in-kind Notes on “red flag language” Mary

Communications Please check emails Notify of change in: Please put jvcnorthwest.org on your safe list JVC Northwest’s primary form of contact Notify of change in: Site Supervision JV AmeriCorps member position/schedule Julia

JV AmeriCorps Identity Poster of the Service Site Participation in National Service days of recognition and of service National Day of Service and Remembrance (Sept. 11th) Make a Difference Day (October) Martin Luther King, Jr. Day of Service (January) AmeriCorps Week (mid-March) Cesar Chavez Day (March) Earth Day/Arbor Day/Global Youth Service Day (April) Networking /collaboration with AmeriCorps programs Jesuit Volunteer AmeriCorps member in publicity Mary

Thanks for helping keep us AmeriCorps grant compliant! Paperwork Schedule Thanks for helping keep us AmeriCorps grant compliant! Site Supervisor Contract (8-2-2013) Placement Agreement (8-30-2013) Approve timesheets in OnCorps (monthly) Site Monitoring Tool (fall area visit) Midterm member evaluation (February) End of the year member evaluation (July) End of the year survey (July/August) Julia

Timesheets in OnCorps Instructions and new sign in and password will be sent for 2013-2014 year in late August Please take time to review hours carefully Hours need to be entered and approved after completion (i.e. no early submissions) AmeriCorps service not considered employment…no hours for vacation, sick leave, etc… also no lunch Mary

Performance Measures Education and Health placements will be notified Capacity Building (everyone else) Questions, please make time to check in with Mary Additional webinars will be held once tools have been finalized. Also will cover the year of evaluation. Mary

Evaluation External Impact Evaluation required for our grant. Asking agency support in the coming year data collection Goes beyond performance measurement. Focus on capacity building Our Evaluators Kimberly Firth, Leonard Research & Evaluation, LLC Audrey Block, Impactivism Mary

Send off & Next Steps New members arrive Wednesday, August 14th! Site Supervisor Contract will be emailed soon. Return and signed and dated by August 2nd. Email mhegel@jvcnorthwest.org member training done at your site (can be post training) Member contract (with updated position description) emailed after orientation Placement Agreement Will be sent out in July and is due 8-30-2013 Performance measure training will be in Aug./Sept. Julia

Questions We welcome your questions! If particular to your agency, please ask contact us after the webinar. 503-335-8202 mhegel@jvcnorthwest.org jpeters@jvcnorthwest.org Julia