ePAR Training Module Leave of Absence 9/22/2018 ePAR - Leave of Absence

What is a Leave of Absence ePAR? A Leave of Absence ePAR is used when an employee will be on temporary authorized leave from their employment at UTD for a period of time but will be returning to their current position. Available reasons for leave include: Family Medical Leave, Health Reasons, Military Service, Non-Medical Leave, and Parental Leave. Please consult with Human Resources on a potential leave of absence before starting an ePAR. If a Leave of Absence ePAR is needed, please continue reading. If a Termination ePAR is needed, please see our Termination ePAR training module. If an End of Assignment ePAR is needed, please see our End of Assignment ePAR training module. 9/22/2018 ePAR - Leave of Absence

Log in to Galaxy. 9/22/2018 ePAR - Leave of Absence

Select Gemini HR. 9/22/2018 ePAR - Leave of Absence

To enter a new ePAR, access the ePAR Actions page at the following navigation: Main Menu > UTD Customizations > UTD HR Customizations > ePAR > ePAR Actions. 9/22/2018 ePAR - Leave of Absence

Select “Add a New Value”. 9/22/2018 ePAR - Leave of Absence

Click the dropdown menu for the ePAR Action, and select “Leave of Absence”. 9/22/2018 ePAR - Leave of Absence

Enter the Employee ID if known Enter the Employee ID if known. If not known, select the magnifying glass to search by first and last name. Enter the known information and click “Lookup” to search for the employee. Click on the correct employee ID to continue. 9/22/2018 ePAR - Leave of Absence

Selecting the employee ID will allow entry of the ePAR information. This is a required field. It is the first day that the employee will be on leave. This is a required field. It is the date the employee will return to work. If an exact date is not known, your best estimate will suffice. 9/22/2018 ePAR - Leave of Absence

Selecting the employee ID will allow entry of the ePAR information. This is a required field. It is the reason the employee will be on leave. Click the drop-down box to select a reason. 9/22/2018 ePAR - Leave of Absence

Selecting the employee ID will allow entry of the ePAR information. The “Submitter/Contact Information” will contain the information of the person who created the ePAR. Click the white arrow to expand. A secondary contact with information regarding the ePAR can also be added. 9/22/2018 ePAR - Leave of Absence

When all of the information has been entered accordingly, select the “Save” button. Click the “Save” button to continue processing the ePAR. Further changes can be made after the ePAR has been saved, and the ePAR can be saved as many times as needed. Note: the ePAR cannot be submitted without first being saved. 9/22/2018 ePAR - Leave of Absence

Upon saving the ePAR, you will see other fields. Attachments cannot be uploaded to Leave of Absence ePARs because of confidentiality concerns. If you have any questions about documentation, please consult Human Resources. Once the ePAR has been saved, it will be assigned a request ID. This number will allow you to leave and come back to an ePAR later. If all of the information is correct, the ePAR can now be submitted for approval. Note: once an ePAR has been submitted, no further changes can be made. 9/22/2018 ePAR - Leave of Absence

Once the ePAR is submitted, the Approval Workflow will be visible. You will be able to see the progress of the ePAR through the various approval levels. 9/22/2018 ePAR - Leave of Absence

You will also receive an email that your ePAR has been submitted for approval. The email will contain a link that will take you back to the ePAR if you are logged in to Galaxy. If you are not logged in to Galaxy, the link will take you to the Galaxy login page. 9/22/2018 ePAR - Leave of Absence