OSD Verification of Certification Even with on-line vendor registration, any vendor seeking MBE certification must indicate this at registration and must submit the required documentation to the Office of Supplier Diversity for review and approval. Overview of Vendor Activities in MyFloridaMarketPlace eProcurement Portal Mail or fax Mail – Telephone or Email Registration OSD Verification of Certification Receive & Fill Orders Invoice & Receive Payment Certification Review Thresholds will be checked Review will be conducted OSD Conduct review Request additional Info as needed Vendor Submit required documentation Log on to portal Complete forms Select type of commodities Select status for certification Accept terms & conditions Submit registration Buyers will log onto system Buyers will review offerings Buyers will make selections Vendor will receive electronic PO Vendor can respond to order Vendor can “flip” PO Invoice will automatically generate Invoice goes directly back to buyer (no manual steps) Buyer (Agency) gets invoice & pays eQuote Opportunity Buyer has single event Buyer looking for 3 quotes Under $25K in value Vendor will show up as provider The certification process, including review by OSD, will still take place using submitted documentation.

Data review and cleansing High-level overview of the catalog development, review and approval process Data review and cleansing Ÿ Finalized Contract Design Document Estimated Time requirements for catalog development DMS will complete bid packages and send out receive bids and evaluate DMS will make selections and notify winning vendors and eProc team Award Notification package sent to Team Provide Vendors with: Award Info Educational Overview eProcurement Requirements Vendor Information Packet sent to vendors understanding of E-procurement data requirements Determine whether vendor is Punchout capable Catalog completed with correct descriptions and commodity codes Catalog should also contain products/pricing Data format validated Error report is generated for revisions Catalogs are revised by vendors until error free Error free catalog sent to Contract Specialist for approval Vendor Manager submits catalog for loading Catalog loaded into Florida system Pre-Bid Meeting/ Design Doc Evaluate Bids Award Contract/ Post-Award Conference Supplier Contact Data Submitted from Vendor Data Review, Cleansing & State Approval of Data Load Data to Production Indicates DMS responsibility This process would only apply to vendors that use catalogs on the State Term Contract.