1. ACCBO SPRING 2017 North Carolina electronic Vendor Portal (eVP) March 7, 2017

2. NC electronic Vendor Portal
Overview
On October 1, 2016, the North Carolina electronic Vendor Portal (eVP) upgraded to a new and improved version which allows vendors to register with Department of Administration procurement-related systems including the Interactive Purchasing System (IPS), the Statewide Uniform Certification (SWUC) Program – HUB Certification, and NC E- Procurement in one central location.
Contacts are now able to do the following in NC eVP:
Register to receive notifications from the Interactive Purchasing System (IPS) about procurement and construction opportunities based on designated commodity/construction codes.
Initiate process to become recognized as an NC Historically Underutilized Business (HUB) Certified Vendor.
Register to become an NC E-Procurement Vendor and accept purchase orders via the innovative and cost-saving state-wide purchasing system.
Register to be part of the eQuote tool that enables vendors to electronically receive and respond to requests for quotations.

3. NC electronic Vendor Portal
Overview
The new NC electronic Vendor Portal interface provides a single entry point, simplifying the registration process for vendors to do business with the State of North Carolina.
Previous Vendor Registration Process
NC electronic Vendor Portal Process
NC eVP
IPS
eQuote
Vendor Registration
eQuote
IPS
Company Info
Contacts / Roles
Locations
Commodity Codes
Construction Codes
HUB Business Data
Request to Receive Bid Notifications
eQuote participation
Company Info
Locations
Commodity Codes
HUB Self-Designation
eQuote participation
Vendor required to enter updates to Vendor Information in eQuote
Company Info
Locations
Commodity Codes
Construction Codes
HUB Certification
Request to Receive Bid Notifications
Company Info
Locations
Commodity Codes
Construction Codes
HUB Certification
Request to Receive Bid Notifications

4. NC electronic Vendor Portal
Key Improvements
Default Purchasing Location
When adding locations on the ‘Locations’ Page, vendors now have the option to select their Default Purchasing Location for NC E-Procurement purchase order delivery
After naming a location, the vendor can select the ‘Default Purchasing Location’ checkbox
Buyers will still be able to select the other locations; this will just be the one that defaults when they first select the company
This is the Default Purchasing Location in NC E-Procurement

5. NC electronic Vendor Portal
Key Improvements
Separate User Accounts & Roles
Each vendor user will now have his/her own account in NC eVP and roles will be assigned per user based on each individual’s job functions and responsibilities for the company.
Billing Information Page
The ‘Billing Information’ page allows vendors to easily see outstanding fee amounts and view recent fee invoices for each location on their account.
Hub Certification Page
The ‘HUB Certification’ page will display in the Vendor Registration process if the vendor has indicated that they are interested in becoming a HUB certified vendor.

6. NC electronic Vendor Portal
Key Improvements
IRS Verification
The electronic Vendor Portal (eVP) now verifies registered NC E-Procurement vendor information with the United States Internal Revenue Service’s (IRS) Taxpayer Identification Number (TIN) matching service. This service will verify whether the Vendor’s name and Federal Tax ID entered in NC eVP matches the information in IRS records, for 1099 reporting purposes.
If the status is ‘Not Verified’, the vendor must update the company name so that it matches the name on the IRS record
The matching process will use the ‘Vendor Name’ entered in the Tax Information section
Until the TIN match has occurred, a company’s IRS Verification Status will remain in Pending status
Existing NCEP vendor accounts were matched prior to the upgrade and communications were sent to vendor accounts that required action

7. NC electronic Vendor Portal
Key Improvements
IRS Verification
Each Vendor will have an “IRS Verification Status,” based on the results of the verification process. This field will be populated with either “Pending,” “Verified,” “Not Verified,” or “Not Applicable”; these statuses are defined as:
Pending: The Vendor has not yet been matched via the IRS TIN Matching service
Verified: The Vendor Name/TIN combination matches the IRS records
Not Verified: The Vendor name/TIN combination does not match IRS records
Not Applicable: The vendor is a Foreign Vendor without a U.S. Federal Tax ID Number and IRS verification does not apply to this vendor and/or the Vendor is not registered to receive purchase order via NCEP

8. NC electronic Vendor Portal
Key Improvements
IRS Verification
View Vendor IRS Verification Status Directly within the NCEP Ariba Buyer Application
When creating a Non-Catalog Line Item, buyers are able to view the IRS Verification Status of each supplier that is part of the NC E-Procurement Ariba Buyer application during the Supplier Search.

9. NC electronic Vendor Portal
Key Improvements
IRS Verification
View Vendor IRS Verification Status Directly within the NCEP Ariba Buyer Application
Once the vendor has been selected and the item has been added to the cart, buyers can click on the linked supplier name.
Click on the linked supplier name.

10. NC electronic Vendor Portal
Key Improvements
IRS Verification
View Vendor IRS Verification Status Directly within the NCEP Ariba Buyer Application
The Review Details for Supplier page contains a field titled “IRS Verification Status,” which reflects the Vendor’s current IRS Verification Status.

11. 90% NC electronic Vendor Portal IRS Verification VERIFIED
Results
IRS Verification
As of Thursday, March 2, there are 44,164 vendors registered for NC E-Procurement
39,524 are Verified
4,640 are Not Verified
141 are Not Applicable
Vendors that are Not Verified have been sent an , indicating there is an issue with their NC E-Procurement registration. Next steps were included for vendors to follow.
90%
VERIFIED

12. NC electronic Vendor Portal
Public Vendor Search

13. NC electronic Vendor Portal
Public Vendor Search

14. NC electronic Vendor Portal
Public Vendor Search

15. NC electronic Vendor Portal
Public Vendor Search

16. NC electronic Vendor Portal
Public Vendor Search

17. NC electronic Vendor Portal
Public Vendor Search

18. NC electronic Vendor Portal
Public Vendor Search

19. Email: jeff.singer@doa.nc.gov
NC electronic Vendor Portal
Questions
Any questions? ? ? ? ? ?
Jeff Singer
Office:
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